HomeMy WebLinkAboutPR 18862: MOWING, AFFORDABLE LAWN AND TRACTOR SERVICE Memorandum
City of Port Arthur, Texas
Civic Center Department
TO: Brian McDougal, City Manager
FROM: Adam J. Saunders, Civic Center Director
DATE: February 10, 2015
SUBJECT: Proposed Resolution No. 18862
RECOMMENDATION
The Civic Center requests approval of P.R. No. 18862 for the final year renewal of the contract
with Affordable Lawn and Tractor Service of Port Arthur, Texas, for grass cutting services at the
Civic Center Department buildings, in the annual amount not to exceed $16,000.00. Per
Resolution No. 14-084, this is a one year contract with the option to renew for one (1) additional
year. This is the final year renewal for this contract.
BUDGETARY AND FISCAL EFFECT
Charge to Civic Center Account Number 001-1061-518.31-00.
STAFFING EFFECT
None
SUMMARY
The Civic Center requests approval of P.R. No. 18862 for the final year renewal of the contract
with Affordable Lawn and Tractor Service of Port Arthur, Texas, for grass cutting services at the
Civic Center Department buildings, in the annual amount not to exceed$16,000.00.
P.R. NO. 18862
02/10/15 AJS
PAGE 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FIRST AND FINAL YEAR
RENEWAL OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND AFFORDABLE LAWN AND TRACTOR SERVICE OF
PORT ARTHUR, TEXAS, FOR GRASS CUTTING SERVICES AT THE
CIVIC CENTER DEPARTMENT BUILDINGS, IN THE ANNUAL
AMOUNT NOT TO EXCEED $16,000.00. FUNDING AVAILABLE IN
CIVIC CENTER ACCOUNT NO. 001-1061-518.31-00.
WHEREAS, pursuant to Resolution No. 14-084, the City of Port Arthur entered into a
contract with Affordable Lawn and Tractor Service of Port Arthur, Texas, to provide grass
cutting services at the Civic Center Department buildings; and,
WHEREAS, the contract was for one year with the option to renew for one additional
one-year period; and,
WHEREAS, Affordable Lawn and Tractor Service of Port Arthur, Texas, has agreed to
honor the rates in an annual amount not to exceed $16,000.00, as delineated in Exhibit "A"
attached hereto; and,
WHEREAS, the City Council deems it is in the best interest of the City to authorize the
first and final year renewal of the contract for grass cutting services at the Civic Center
Department buildings with Affordable Lawn and Tractor Service of Port Arthur, Texas.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby approves the first and final
year renewal of the contract between the City of Port Arthur and Affordable Lawn and Tractor
Service of Port Arthur, Texas, to provide grass cutting services at the Civic Center Department
buildings, in an annual amount not to exceed $16,000.00.
THAT, an authorized representative of Affordable Lawn and Tractor Service of Port
Arthur, Texas, shall sign this Resolution agreeing to the terms hereof.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of February, 2015, AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
P.R. NO. 18862
02/10/15 AJS
PAGE 2 of 3
AYES: Mayor: •
Councilmembers: •
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
7//it/e
Valecia Tizeno, C.,, Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
P.R. NO. 18862
02/10/15 AJS
PAGE 3 of 3
APPROVED AS TO FUND AVAILABILITY:
Deborah Echols, Finance Director
Shawna Tubbs, Purchasing Manager
AGREED TO:
AFFORDABLE LAWN AND TRACTOR SERVICE
By:
Print Name:
Title:
EXHIBIT "A"
DELORIS'BOBBIE"PRINCE,MAYOR ;, BRIAN MCDOUGAL
DERRICK FREEMAN,MAYOR PRO TEMCITY MANAGER
COUNCIL MEMBERS: City of . SHERRI BELLARD,TRMC
''N' CITY SECRETARY
RAYMOND SCOTT,JR. 410.1
TIFFANY L. HAMILTON
MORRIS ALBRIGHT,IIIr1 rt rf lJ It _ VAL TIZENO
STEPHEN MOSELY CITY ATTORNEY
WILLIE"BAE"LEWIS,JR. Te.tc�s
ROBERT E."BOB"WILLIAMSON
KAPRINA RICHARDSON FRANK
Re: Affordable Lawn and Tractor Service— Mowing of Robert A. "Bob" Bowers Civic Center, Ryman
Building, Department Club, Barker Building and Old Fire Station
Original Contract Period: March 3, 2014 to March 2,2015
Original Contract Price:
Price Per
Item# Description Cut
1. Mowing the Civic Center $ 200.00
Option A Spraying of Weeks N/A
Option B Removal of Weeds $ 10.00
2. Ryman Building $ 25.00
3. The Department Club $60.00
4. Old Fire Station on Memorial Blvd $ 30.00
5. — The Barker Building $ 15.00
Proposed 'mtract Renewal Period: March 3, 2015 to March 2, 2016
I agree to renew my existing contract at the original contract price and proposed renewal period listed
above.
0 1 disagree (if so, please give brief explanation)
Prit e lam Telephone No
Signature Date
Must be signed by a person having authority to bind the firm in a contract.
Purchasing Division/Finance Dept i Shawna Tubbs,CPPO,CPI'13,Purchasing Manager
P.O. Box 10891444 4,h Street' Port Arthur,Texas 776411 409.983.8160 1Fax 409.983.8291
www.portarthur.net