HomeMy WebLinkAboutPR 18879: EDC, JANITORIAL SERVICES AT 501 PROCTER Interoffice
MEMORANDUM
To: Mayor, City Council, City Manager
From: Floyd Batiste, CEO
Date: March 11, 2015
Subject: P. R.No. 18879; Council Meeting of March 17, 2015
ATTACHED IS PROPOSED RESOLUTION 18879
APPROVING THE CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION
ENTERING INTO A JANITORIAL SERVICES CONTRACT
WITH SOUTHEAST TEXAS BUILDING SERVICES FOR
JANITORIAL SERVICES AT 501 PROCTER FOR A COST
NOT TO EXCEED OF $17,760 PER YEAR
P. R. No. 18879
March 6, 2015 FB
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION ENTERING INTO A JANITORIAL
SERVICES CONTRACT WITH SOUTHEAST TEXAS
BUILDING SERVICES FOR JANITORIAL SERVICES AT
501 PROCTER FOR A COST NOT TO EXCEED OF $17,760
PER YEAR
WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation
(the "PAEDC") solicited request for proposals for janitorial services for the property located
at 501 Procter Street via newspaper publications; and
WHEREAS, the advertisement was published on February 8, 2015 and February 15,
2015 in the Port Arthur News; and
WHEREAS, responses to the request for proposal were received on February 20,
2015, and were extensively evaluated by a subcommittee of PAEDC Board of Directors; and
WHEREAS, through such evaluation, it was recommended and approved by the
PAEDC Board of Directors at its special Board meeting held on February 23, 2015, that
Southeast Texas Building Services was the most responsible bidder; and
WHEREAS, the PAEDC Board of Directors desires to enter into a janitorial services
contract with Southeast Texas Building Services of Nederland, Texas according to the terms
stated in the Contract attached hereto and made a part hereof as Exhibit "A"; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur approves PAEDC entering
into a contract for janitorial services at 501 Procter with Southeast Texas Building Services for a
cost not to exceed $17,760 per year as set forth in Exhibit "A".
Section 3. That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2015,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers ,
NOES: .
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
4) (1- 0:----(---$J-ts
Floyd Batis , PAEDC CEO
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APPROVED AS TO FORM:
I
Guy N. Goodson, PAEDC . ttorne
APPROVED AS TO FORM:
, k
Valecia R. �eno, 0, Attorney
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EXHIBIT "A "
JANITORIAL SERVICES CONTRACT
That this Janitorial Services Contract (the "Contract") is made on this day of ,
2015 by and between the City of Port Arthur Section 4A Economic Development Corporation
(the "PAEDC"), organized under the laws of the State of Texas and Southeast Texas Building
Services (the "Contractor").
WITNESSETH
WHEREAS, the PAEDC advertised for request for proposals for janitorial services to
provide janitorial services for offices located in the 501 Procter Street property(the "Property");
and
WHEREAS, responses were received on or about February 20, 2015 and were
extensively evaluated by PAEDC staff; and
WHEREAS, through such evaluation it was determine that Southeast Texas Building
Services presented the best response; and
WHEREAS, the PAEDC desires to enter into a janitorial services contract with
Southeast Texas Building Services according to the terms stated in the Contract;
NOW, THEREFORE, for and in consideration of the mutual covenants and promises
contained herein the parties hereby agree as follows:
I.
SCOPE OF SERVICES
1.01-Services
Contractor agrees to perform the services and comply with the provisions specified in the
Request for Bid Proposals (the "RFP"), copies of which are attached hereto as Exhibits "A" and
"B", respectively, and incorporated herein by reference for all purposes. The RFP consists of the
Notice to Bidders, Instructions to Bidders, and Specifications for Janitorial Services. The RFP
and Bid Proposal comprise a part of this contract as if fully set forth herein and such provisions
form a part of this contract. To the extent of a conflict or inconsistency between or among the
provisions of this Contract document, the RFP and/or Bid, the documents shall control in the
following order of precedence:
1) this Janitorial Services Contract document;
2) the RFP;
3) the Bid.
Vendors are responsible for inspecting the Property prior to submitting bids.
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II.
COMPENSATION
2.01-Payments
The Contractor shall perform the services required by this contract for the fees set forth in
the Bid Proposal and bill the PAEDC with an invoice submitted to the management and leasing
agent. Invoices shall be submitted on or before the 10th day of each month for services
performed in the preceding month. Payment shall be made within 30 days of receiving the
invoice. Contractor shall notify the PAEDC and the management and leasing agent of any
changes of address, phone number, or email within five (5) days.
III.
TERM
3.01-Term
Subject to the provisions of this Contract the term of this Contract shall commence on
approval by City Council and shall terminate once year later unless terminated earlier in
accordance with the provisions hereof. The Contract shall be for one (1) year with three (3)
additional (1) year renewable options. Renewal shall be the sole option of the PAEDC if agreed
to by the Contractor. The PAEDC may cancel this contract without cause upon thirty (30) days
written notice prior to the date of termination.
IN WITNESS WHEREOF, the parties have made and executed this Contract in
multiple copies, each of which shall be an original, as of this day of
, 2015.
CONTRACTOR:
By:
Name:
Title:
THE CITY OF PORT ARTHUR SECTION
4A ECONOMIC DEVELOPMENT CORPORATION
By:
Name:
Title:
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