HomeMy WebLinkAboutPR 18842: CONATRACT WITH ALPHA-LEE ENTRPRISES, INC. JULY 4, 2015 FIREWORKS DISPLAY. Memorandum
City of Port Arthur, Texas
Finance Department
To: Brian McDougal, City Manager ,,� /
From: Deborah Echols, Director of Finance i
Date: March 10, 2015
Subject: Proposed Resolution 18842
RECOMMENDATION
Attached is PR 18842 authorizing the City Manager to execute a contract with Alpha-Lee
Enterprises, Inc., regarding the July 4, 2015 Fireworks Display. The total cost of the contract
is $14,800. This contract originates out of the City Manager's office.
BACKGROUND
The City has contracted with Apha-Lee for the July 4th Fireworks Display since 1999. The
cost is budgeted in the Administration Special Purpose account.
BUDGETARY EFFECT
Funds for the annual fireworks display are budgeted in the Special Purpose account number
001-1003-512.59-00 project number M99901.
STAFF/EMPLOYEE EFFECT
The Port Arthur Fire Department provides security, staging is on Pleasure Island.
P. R. NO. 18842
ASK: 2/2/15
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH
ALPHA-LEE ENTERPRISES, INC., REGARDING THE
JULY 4, 2015 FIREWORKS DISPLAY. TOTAL COST OF
THE CONTRACT IS $14,800 (ACCOUNT NO. 001-1003-
512.59-00; M99901)
WHEREAS, the City Council deems it in the best interest of the citizens to approve a contract with
Alpha-Lee Enterprises, in substantially the same form as attached hereto as Exhibit"A", for the City's
July 4, 2015 fireworks display; and
WHEREAS,July 5, 2015 will be the rain date, unless advised otherwise.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is herein authorized to execute a contract with Alpha-
Lee Enterprises, Inc., in substantially the same form as attached hereto as Exhibit"A", for the City's July
4, 2015 fireworks display, with a rain date of July 5, 2015.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of March, 2015 AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
V
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
ifiaQ
Director of Finance
1PI-IAJ IL J L J
ENTERPRISES, INC.
3626 CR 203 Liverpool, Texas 77577—281-393-2500—FAX 281-393-2501
mike@fireworksbyalpha.com
November 6, 2014
City of Port Arthur
Ms. Alicia Keller
444 4th Street
Port Arthur, Texas 77649
Dear Ms. Keller:
This is to acknowledge and confirm booking of your July 4, 2015 fireworks display to be
fired from same location. NOTE is the location still the same? The rain date will be July
5, 2015.
This will be an all aerial display where we furnish the state permit $50.00, city permit fee
waived, insurance in the amount of$5,000,000.00, labor, transportation and all necessary
equipment for firing display. We furnish everything except the firing site, security which
you must provide. NOTE Any FD stand by pumper fees will be the responsibility of city.
The display will be electrically fired with duration of approximately 14— 15 minutes.
The total price of the display is $14,800.00. If the event is cancelled the sponsor will pay
50% of contract cost. We require a 50% deposit on or before February 15, 2015 with the
balance due July 4, 2015. If you agree with the terms sign and return this contract by
fax/email to confirm the booking of display.
We appreciate this opportunity to serve City of Port Arthur again 2015.
Sincerely,
Alpha-Lee Enterprises, Inc. City of Port Arthur
//Lea &cog
Michael McIntosh, President City Manager
CELEBRATE WITH FIREWORKS!
ALPHA-LEE ENTERPRIRSES, INC.
$14,800.00 / SHELL LIST / JULY 4, 2015
CITY OF PORT ARTHUR
2 — 3" Titanium Salutes
34 — 3" Assorted Shells
84 — 4" Assorted Shells
84 — 5" Assorted Shells
78 — 6" Assorted Shells
FINALE WILL CONSIST OF
180 — 3" Assorted Shells
20 — 3" Assorted Golden Palms and Titanium Shells
6 — 6" Golden Palms and Kamuro Shells
Shell size subject to NFPA 1123 70' per inch clearance & Fire Department Approval.
The information contained in this proposal is intended for individual or entity named
above. Any dissemination, distribution, or copying of this communication is strictly
prohibited.