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Home My WebLink AboutPR 18827: CHANGE ORDER NO. 7 ALLCO, L.L.C., HWY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE MEMORANDUM CITY OF PORT ARTHUR Utility Operations Department TO: Brian McDougal, City Manager FROM: Jimmie Johnson, PhD., Director of Utility Operations dr:. . DATE: March 17, 2015 RE: Proposed Resolution No. 18827 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18827 authorizing the City Manager to execute Change Order No. 7 to the contract with ALLCO, L.L.C., of Beaumont, Texas, for construction of the Highway 87 Water Transmission Line project from Keith Lake to the Sabine Pass Standpipe. This Change Order is for a time extension of twenty-four (24) days due to weather delays during the months of December, January and February. BACKGROUND On October 29, 2013, City Council approved the award of a contract in the amount of $3,373,385.00 to ALLCO, L.L.C. for the construction of the Highway 87 Water Transmission Line from the cut at Keith Lake to the new standpipe in Sabine Pass. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project is through City Account No. 429-1258-532.59-00, Project No. WSI002; the recommendation does not effect account. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18827 authorizing the City Manager to execute Change Order No. 7 for a time extension of 24 days due to weather delays during the months of December, January and February, to the Highway 87 Water Transmission project contract with ALLCO, L.L.C, to a new contract time of 329 days. P.R. No. 18827 03/17/15 j j RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 7 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE, FOR TIME EXTENSION OF 24 DAYS, DUE TO WEATHER DELAYS, TO A NEW CONTRACT TERM OF 329 DAYS. WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and, WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and, WHEREAS, per Resolution No. 14-388, Change Order No. 2 authorized a time extension of 4 days due to weather delays to a new contract time of 274 days; and, WHEREAS, per Resolution No. 14-450, Change Order No. 3 authorized a time extension of six (6) days due to weather delays to a new contract time of 280 days; and WHEREAS, per Resolution No. 14-555, Change Order No. 4 authorized a time extension of seven(7) days due to weather delays to a new contract time of 287 days; and, WHEREAS, per Resolution No. 14-608, Change Order No. 5 authorized a time extension of seven(7) days due to weather delays to a new contract time of 294 days; and, WHEREAS, per Resolution No. 14-644, Change Order No. 6 authorized a time extension of eleven(11) days due to weather delays to a new contract time of and 305 days and a P.R. No. 18827 3/17/15 jj Page 2 of 3 contract price increase of$79,675.00 due to the extension of three directional drills due to soil conditions in the working area. WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 7 for a time extension of twenty-four (24) days, attached as Exhibit "A",to accomplish this work. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 7 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, increasing the total contract time by twenty-four(24) days due to weather delays; and, THAT, Change Order No. 7 increases the contract time to 329 days with a new completion date of April 26, 2015; and, THAT, Change Order No. 7 will require no additional funding by the Project No. WSI002, City Account No. 429-1258-532.59-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: P.R. No. 18827 3-17-15 Page 3 of 3 NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: 2 Sherri Bellard Valecia Tizen City Secretary City Attorney APPROVED FOR ADMINISTRATION: 51rl tw�!Z/ L �__L -LCL/ Brian McDougal Shawna Tubbs, CPPO, CPPB City Manager Purchasing Manager Jimmie Johnson, Ph.D. Director of Utility Operations Exhibit "A" (AW&C Change Order No. 7) AWC Engineering Surveying Planning Arceneaux Wilson & Cole LLC Consulting Engineers 2901 Turtle Creek Drive, Suite #320 Port Arthur, TX 77642 Phone: 409-724-7888 Fax: 409-724-1447 www.awceng.com LETTER OF TRANSMITTAL DATE: March 9, 2015 PROJECT NO.: CPA-705 TO: City of Port Arthur ATTENTION: Mr. Jimmie Johnson 444 4th Street Port Arthur, TX 77640 RE: SH. 87 Water Improvements from Keith Lake to Sabine Pass Standpipe WE ARE SENDING YOU ❑ Attached ❑ Under Separate Cover Via: Hand Delivery The following items: ❑ Memo ❑ Monthly Invoice ❑ Plans ❑ Construction Documents ❑ Letter ❑✓ Change Order No._Z_ ❑ Form ❑ Other COPIES DATE DESCRIPTION 4 3-9-14 Change Order No. 7 THESE ARE TRANSMITTED as checked below: Z✓ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑Submit corrected prints ❑ For review and comment Execute and return original RECEIVED RECEIVED BY: MAR 1 0 2015 COMMENTS: UTILITY OPERATIONS Admin.-City Hall COPY TO: SIGNED: Stephanie Morrell REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DATE: 3 -3 ,20 i`C MONTH OF: A:/SY24).471-47 ,20 a- CITY of PORT ARTHUR,TEXAS PUBLIC WORKS DEPARTMENT P.O.BOX 1089 CITY of PORT ARTHUR, l'EXAS 77641-1089 ATTENTION: Ross Blackketter,P.E., Public Works Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified(list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: / 1 Z ((. Z 17 Z/L$ 2--(234 2/74.- Days Lost( L )/ 5 x 7+ Calendar Days Requested Reasons for Request: LJ cfA1 1/Z 741/ Contractor /1/..4..-40 By47.5-/il." l ciAgerc _ Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS BY: City Manager Distribution by City Original: Public Works Department xc: Engineer Contractor CPA Federally Funded REQUEST FOR EX IIiNSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DATE: 2 �J' , 20 /5- MONTH OF: J , 20 1 S.-- CITY of PORT ARTHUR,TEXA PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, 1'hXAS 77641-1089 AFIENTION: Ross Blackketter,P.E., Public Works Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified(list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: ( /y i /^ ' Z Z3 r` i ( � 1/13 1 /2-2— r Days Lost( )/ 5 x 7+ O Calendar Days Requested Reasons for Request: , 1 G/ ,2 Contractor By: 41114- 1, v t24.1. lr� Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS BY: City Manager Distribution by City Original: Public Works Department xc: Engineer Contractor CPA Federally Funded Ce REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DATE: 13 ,20 1 Jr MONTH OF: rbELg- R_ , 20 14 CITY of PORT ARTHUR, TEXAS PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, l'EXAS 77641-1089 ATTENTION: Ross Blackketter,P.E., Public Works Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified(list dates actually lost: do not include days not normally worked such as Saturdays, Sundays,or holidays): Dates Lost: 2-11i ! 11 1 1 L(Z�- � ( 2413) l �-f Uo 1 t 1-12-1 I Days Lost( )/ 5 x 7 + § Calendar Days Requested Reasons for Request: Contractor Az-C., By: 6/T, �v/2/ZcLC_ Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS BY: City Manager Distribution by City Original: Public Works Department xc: Engineer Contractor CPA Federally Funded ARCENEAUX WILSON & COLE LLC Arcencaux Wilson & Cole--- AWCEngineering • Surveying • Planning March 5, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO 7 STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE Job No. CPA-705 Dear Dr. Johnson: Attached is Change Order No. 7 for the State Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe. This change order is for time extension of 24 days due to weather delays during the months of December, January and February. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 7 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON& COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 'Keestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur, TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 tonneaus Wilson F Cole AWC 1:""'" CHANGE ORDER No. 7 DATE: February 24, 2015 JOB NO. CPA-705 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: State Highway 87 Water System Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 24 days CHANGE ORDER NO. 7 February 24, 2015 Arceneauxon ede.Q- ---. Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 3,597,522.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,597,522.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 35 Calendar Days CURRENT DATE OF COMPLETION: April 2,2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 24 Days The New DATE OF COMPLETION: April 26,2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [ ONTRACTOR,OFFICER OROW' R] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2