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Home My WebLink AboutPR 18886: CHANGE ORDER NO. 1, ALLCO, L.L.C., PROJECT 4, PHASE I SURFACE WATER TREATMENT PLANT IMPROVEMENTS MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Ph.D., Director of Utility Operation DATE: March 17, 2015 RE: Proposed Resolution No. 18886 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18886 authorizing the execution of a Change Order No. 1 to the contract with ALLCO, L.L.C., of Beaumont, Texas for the construction of a temporary access road at the southwest corner of the SWTP property; and the installation of four 4" electrical conduits; and furnish & install aluminum winding transformers; and extending the contract time by ten (10) calendar days for the construction of the alternate access road; and extending the contract time by six calendar days for weather delays for January, not to exceed $44,575.00. BACKGROUND This project is for the Phase 1 expansion of the Water Plant and will include electrical modifications, new distribution pumps, rehab of existing pumps/motors and a new clear well. On November 4th 2014, City Council authorize the execution of a contract for Project 4, Phase 1. Currently, this change order is for (a) the construction of a temporary access road at the southwest corner of the SWTP property to the existing driveway adjacent to the Vista Village ditch (+$36,700.00); (b) installation of four 4" electrical conduits by boring instead of cutting and patching the concrete paving adjacent to the centrifuge building for installation of the same conduits in a duct bank (+$11,275.00); (c) a deduct to furnish & install aluminum winding transformers in lieu of copper winding transformers for the temporary transformers for quicker supply (- $3,400.00); and, (d) extending the contract time by ten (10) calendar days for the construction of the alternate access road; and (e) extending the contract time by six calendar days for weather delays for January. BUDGET/FISCAL EFFECT This project will be charged through City Account No. 429-1258-532.59-00, and Project No. WSI008. SUMMARY I recommend that the City Council approve Proposed Resolution No.18886. P. R. No. 18886 03/17/15 jj Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C. OF BEAUMONT, TEXAS, FOR PROJECT 4, PHASE I SURFACE WATER TREATMENT PLANT IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED $44,575.00, INCREASING THE CONTRACT AMOUNT TO $12,417,886.00, AND THE CONTRACT TIME BY 16 DAYS FOR WEATHER DELAYS AND CONSTRUCTION OF AN ALTERNATE ACCESS ROAD, TO A NEW CONTRACT TIME OF 416 DAYS,ACCOUNT NO. 429-1258- 532.59-00, PROJECT NO. WSI008. WHEREAS, in order to meet increased demands for the sale of water for industrial purposes, it was necessary for the City of Port Arthur to contract for the Phase 1 Surface Water Treatment Plant Improvements; and, WHEREAS, this is the first of two projects that will expand to size of the Water Plant from a 20 MGD facility to a 40 MGD facility; and, WHEREAS, per Resolution No. 14-564, the City entered into a contract with ALLCO, L.L.C., of Beaumont, Texas, for the Phase I Surface Water Treatment Plant Improvements in the not to exceed amount of$12,373,311.00; and, WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 1 for (a) the construction of a temporary access road at the southwest corner of the SWTP property to the existing driveway adjacent to the Vista Village ditch (+$36,700.00); (b) installation of four 4" electrical conduits by boring instead of cutting and patching the concrete paving adjacent to the centrifuge building for installation of the same conduits in a duct bank (+$11,275.00); (c) a deduct to furnish & install aluminum winding transformers in lieu of copper winding transformers for the temporary transformers for quicker supply (-$3,400.00); (d) extending the contract time by ten (10) calendar days for the construction of the alternate access road; and(e) extending the contract time by six calendar days for weather delays for January. P. R. No. 18886 03/17/15 jj Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute the attached Change Order No. 1 (Exhibit "A") to the contract between the City of Port Arthur and ALLCO, LLC. of Beaumont, Texas, for the work described therein, increasing total contract amount by $44,575.00, for a new total $12,417,886.00; and, THAT, Change Order No. 1 increases the contract time by ten (10) calendar days for the construction of the alternate access road; and extending the contract time by six (6) calendar days for weather delays for January to a new term of 416 calendar days; with a new completion date of February 18, 2017. THAT, said funding for this contract is being provided to the City pursuant to the terms of Resolution No. 12-287; and, THAT, ALLCO, L.L.C. will not proceed until funds in the amount of $44,575.00 are submitted to the City; and, THAT, such funds shall be used only to make payments as required under this Change Order No. 1; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P. R. No. 18886 03/17/15 jj Page 3 of 3 AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia iz City Secretary City Attorney APPROVED FOR ADMINISTRATION: (AC LC\--- Brian McDougal Shawna Tubbs, CPPB City Manager Purchasing Manager Jimmie Johnson, Ph.D. Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: Agatid4g gam. Deborah Echols Director of Finance Account No.: 429-1258-532.59-00 Project No.: WSI003 Exhibit "A" (A&G Recommendation & Change Order No.1) ARCENEAUX WILSON & COLE LLC Arcenea ux Wilson & Cole _. AWCEngineering • Surveying • Planning March 10, 2015 Mr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO. 1 PROJECT 4, PHASE I SURFACE WATER TREATMENT PLANT IMPROVEMENTS Job No. CPA-681 Dear Mr. Jonnson: Attached is Change Order No. 1 for the Phase I Surface Water Treatment Plant Improvements project. This change order is for (a) the construction of a temporary access road at the southwest corner of the SWTP property to the existing driveway adjacent to the Vista Village ditch (+$36,700.00); (b) installation of four 4" electrical conduits by boring instead of cutting and patching the concrete paving adjacent to the centrifuge building for installation of the same conduits in a ductbank (+$11,275.00); (c) a deduct to furnish & install aluminum winding transformers in lieu of copper winding transformers for the temporary transformers for quicker supply (-$3,400.00); and, (d) extending the contract time by ten (10) calendar days for the construction of the alternate access road; and (e) extending the contract time by six calendar days for weather delays for January. The temporary access road had to be constructed as a means of hauling dirt from the site for the construction of the new clearwell. This change provides an alternate means of ingress/egress without delaying the project. Ten additional days were requested for the construction of this access road. The installation of conduit by boring will allow unimpeded access to the centrifuge building instead of causing the sludge disposal process to be delayed or temporarily shut down for the installation of the electrical ductbank. This will keep the plant operation as optimal as possible during the construction. Although this is an additional cost, the ability to continue to haul sludge unimpeded is crucial to plant operations. During the procurement of the transformers specified for temporary facilities, the Contractor (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur. Texas 77642 www.awceng.com ._.....•••�-AMarch 10, 2015 Dr. Jimmie Johnson Arceneaux Wilson & Cole ..; Engineering AWC Surveying Planning found the delivery time was several weeks and that aluminum wound transformers could be provided for a savings to the contract. Since these transformers are for temporary power only, the savings were worth the consideration. The total cost for this change order will increase the contract amount $44,575.00. We recommend that the City of Port Arthur authorize this change order to the contract as submitted. We have attached Change Order No. 1 which modifies the contract to reflect this change for your consideration and action. Should you have any question or require additional information, please contact our office. Sincerely. Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Calvin D. Prosen, P.E. Sr. Project Manager w/ attachment c: File PAGE 2 Artenesux Wilson & Cols-- - „_ . AWC CHANGE ORDER NO. 1 DATE: March 10, 2015 JOB NO.: CPA-681 AGREEMENT DATE: November 18, 2014 NAME OF PROJECT: Project 4, Phase I Surface Water Treatment Plant Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO LLC The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Construct a temporary new roadway and entrance at the southwest corner of the property, approximately 475 feet long and 24 feet wide consisting of 8" of crushed concrete with a layer of geofabric underneath. Including labor, materials, equipment, subcontract, markup/OH/Bond. All for a lump sum price. a. Temporary Road 1 LS $36,700.00 [+] $36,700.00 b. Contract time extension of 10 calendar days. 2a. Change from electrical ductbank to bore of a total of four (4), 4" conduits under the slab adjacent to the centrifuge building. This will allow the existing concrete paving at the centrifuge building to not have to be cut and patched for the installation of the ductbank. Including labor, materials, equipment, subcontract, markup/OH/Bond. All for a lump sum price. Bore (4)4" Elect. Conduit 1 LS $11,275.00 [+] $11,275.00 2b. Furnish & install aluminum winding transformers in lieu of copper winding transformers for temporary transformers. All for a lump sum price. Deduct for Alum. XMFMRs 1 LS -$3,400.00 [-] -$3,400.00 2c. Extend contract time by 6 calendar days for weather delays. TOTAL $44,575.00 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $12,373,311.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $12,373,311.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] by: $44,575.00 The new CONTRACT PRICE, including this CHANGE ORDER, will be $12,417,886.00 1 of 2 1 -- CHANGE ORDER NO. 1 March 10, 2015 /r Job No. CPA-681 Arceneau: W:Is on : Cote—��: y: AWC CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 400 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days CURRENT DATE OF COMPLETION: February 2, 2017 CONTRACT TIME due to this CHANGE ORDER will be increased by 16 Calendar Days The New DATE OF COMPLETION: February 18, 2017 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: OvL-- tpig.„ ARCENEAUX WILSON & COLE LLC (CO.1.11'CTOR,OF! R OR OWNER) ALLCO LLC ACCEPTED BY: CITY of PORT ARTHUR 2 of 2