HomeMy WebLinkAboutPR 18893: PAYMENT TO BROWN REYNOLDS WATFOR ARCHITECTS, INC. MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ADMINISTRATION
TO: Brian McDougal, City Manager
FROM: Sue Polka, P.E., Public Works Director/City Engineer
DATE: March 5, 2015
RE: Proposed Resolution No. 18893
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18893 authorizing a
payment for engineering services with Brown Reynolds Watford Architects, Inc. (BRW)
of College Station, Texas for the design of renovations and improvements to the
property located at 3451 57th Street (Armory) to complete design and construction
administration for the project in the amount of $24,278.00.
BACKGROUND
In Resolution No. 13-112 dated March 6, 2013, the City entered into a contract with
BRW for engineering design and construction phase services for the renovations and
improvements to the former Armory building located at 3451 57th Street, said contract
being in the amount not-to-exceed $138,600.00 with a contract term of April 5, 2013 to
April 4, 2014. The contract term was extended to April 4, 2015 by Resolution No. 14-136
on March 18, 2014 at no additional cost to the City. Due to revisions in the construction
schedule that were requested by the City which increased the scope of BRW's work, an
additional $24,278.00 of work was completed. The increased scope was approved by
staff but not formally approved by Council. BRW completed the services and are
requesting compensation.
BUDGET/FISCAL EFFECT
The payment in the amount of $24,278.00 will be charged to account No. 306-1606-
591.59-00.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18893 that would
increase BRW's engineering services contract for the renovations and improvements at
3451 57th Street by $24,278.00 for a total contract amount of$162,878.00.
P.R. No. 18893
3/6/15 sjp
RESOLUTION NO.
A RESOLUTION AUTHORIZING A PAYMENT
TO BROWN REYNOLDS WATFORD
ARCHITECTS, INC. OF COLLEGE STATION,
TEXAS FOR DESIGN OF THE RENOVATIONS
AND IMPROVEMENTS TO THE PROPERTY
LOCATED AT 3451 57TH STREET IN THE
AMOUNT OF $24,278.00, ACCOUNT NO. 301-
1606-591.59-00.
WHEREAS, in Resolution No. 13-112 the City Council authorized execution of
a contract with Brown Reynolds Watford Architects, Inc. for the design of the
renovations and improvements to the property located at 3451 57th Street in the amount
not-to-exceed $138,600.00; and,
WHEREAS, the City requested additional services resulting in an increase in
the scope of the contract; and
WHEREAS, Brown Reynolds Watford Architects, Inc., performed the
additional work and submitted an invoice in the amount of$24,278.00 of which all the
work has been completed; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and
P.R. No. 18893
3/6/15 sjp
Page 2 of 3
THAT, the City Manager is hereby authorized and directed to approve the
contract amendment with Brown Reynolds Watford Architects of College Station,
Texas for the design and construction phase services for the renovations and
improvements to the property located at 3451 57th Street in the amount of$24,278.00;
and,
THAT, the project will be funded by, Account No. 301-1606-591.59-00, and,
THAT, a copy of the caption of this resolution be spread upon the minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of
2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
PR. No. 18893
3/6/15 sjp
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
7l
\(1 /// 1
Sherri Bellard Valecia TTeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
d.a.-cAiLICA .1_)
Brian McDougal Shawna Tubbs, CPPD, CPPB
City Manager Purchasing Manager
Polka P.E.
Public Works Director/City Engineer
APPROVED AS TO AVAILABILTIY OF FUNDS:
D t6,00144,1
orah Echols
Director of Finance
Account No. 306-1606-591.59-00