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Home My WebLink AboutPR 18908: TEMPORARY CONTRACT DELAY FOR ALLCO, L.L.C. FOR WORK BEING PERFORMED 24" WATERLINE MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Director of Utility Operations61) DATE: March 17, 2015 RE: Proposed Resolution No. 18908 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18908 authorizing a temporary contract delay for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. The request is necessary as another contractor has started working on a City of Port Arthur project, which does not allow ALLCO, L.L.C. to finish this contract. The work will resume once contractor completes assignment. BACKGROUND This project will extend a 24" water transmission main from the old Water Purification Plant to W. 7th Street and SH 82. BUDGET/FISCAL EFFECT None. SUMMARY I recommend that the City Council approve Proposed Resolution No.18908, authorizing the City Manager to enforce a temporary contract delay for the 24" Waterline from 19t Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas, as a result of another contractor working on a City of Port Arthur project, which does not allow ALLCO, L.L.C. to finish this contract. P. R. No. 18908 03/17/15 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A TEMPORARY CONTRACT DELAY FOR ALLCO, L.L.C., FOR WORK BEING PERFORMED ON THE CITY OF PORT ARTHUR 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL PROJECT, AS ANOTHER CONTRACTOR IS WORKING ON A CITY OF PORT ARTHUR PROJECT, WHICH DOES NOT ALLOW ALLCO, L.L.C. TO FINISH THIS PROJECT (TO RESUME ONCE OTHER CONTRACTOR COMPLETES ASSIGNMENT) WHEREAS, per Resolution No. 13-5037 the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of $3,114,960.00, with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466, and a time extension of six (6) days due to inclement weather bring the date of completion to January 25, 2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6" waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of$3,145,538.00, and a time P. R. No. 18908 03/17/15jj Page 2 of 4 extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays, to a new completion date of February 3, 2015; and, WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24" waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00 and a time extension of three (3)days due to inclement weather bring the date of completion to February 6, 2015; and, WHEREAS, per Resolution No. 14-554, Change Order 6, authorized the relocation of an existing 12" waterline at Railroad Ave. in the amount not to exceed$52,659.00, and a time extension of eight(8) days due to inclement weather; and, WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a 20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of 30-inch, DR-11 HDPE of directional drilling in an amount not to exceed $141,090.00, and a time extension of four(4) days due to inclement weather; and, WHEREAS, per Resolution No. 14-645, Change Order 8, authorized a time extension of four (4) days due to weather delays to a new contract time of 399 days and a contract price increase of $53,614.40 for additional HDPE footage needed to clear the existing underground structure that was unknown; and, WHEREAS, per Resolution No. 15-076, Change Order 9, authorized a time extension of thirty (30) days for a new contract time of 429 days with a new completion date of March 24, 2015, and an increase of the contract price to $3,518,973.40 for the installation of two 24"tees, P. R. No. 18908 03/17/15jj Page 3 of 4 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage Tank Project. This change order will allow there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order is to remove and replace an existing fence along Terminal Road in order to install the proposed 24" waterline; this change order has been evaluated by Arceneaux Wilson & Cole LLC, and the Utility Operations Department (attached hereto as Exhibit"A"); and, WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended a temporary contract delay for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. The request is necessary as another contractor has started working on a City of Port Arthur project, which does not allow ALLCO to finish this contract. The work will resume once contractor completes assignment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes a temporary contract delay for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., as a result of another contractor working on a City of Port Arthur project (see Exhibit "A"), which does not allow ALLCO, L.L.C., to finish this contract. The work will resume once contractor completes assignment; and, THAT, an authorized representative of ALLCO, L.L.0 will sign this resolution agreeing to the terms thereof. THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 18908 03/17/15jj Page 4 of 4 READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: .\ij , Sherri Bellard Valecia Tizeno, City Secretary City Attorney APPROVED FOR ADMINISTRATION: o n l L / f , L ISI J-'L /�✓ 2l Brian McDougal Shawna Tubbs, CPPB, City Manager Purchasing Manager / L By: Jimmie Johnson, Ph.D. Agreed to: ALLCO, L.L.C. Director of Utility Operations Exhibit "A" (AW&C Letter Requesting Suspension) ARCENEAUX WILSON & COLE LLC AWCEngineering • Surveying • Planning March 10, 2015 Dr. Jimmie Johnson City of Port Arthur Water Utilities Director PO Box 1089 Port Arthur, TX 77641 RE: Waterline Projects Jimmie, Please see attached request from ALLCO requesting a suspension of their contract on CPA- 650, the 24 inch waterline from 19th St. to the Sabine Neches Canal project. I recommend that the City grant this request and begin the contract suspension effective March 1, 2015 and remain in effect until ALLCO is able to resume work on the project. Please contact me if you have any questions or concerns I can be reached by email at Joe.Wilson(a�awcenq.com or by phone (409) 724-7888. Sincerely, 111 Joe M.j'son, Jr., PE Presid-nt (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com Registered Engineering Firm F-16194 Registered Survey Firm 10194049 AI ' DESIGN BUILD CONSTRUCTION MANAGEMENT GENERAL CONTRACTOR MEM P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857 Email: allco@allco.com March 10,2015 Attn: Joe Wilson,P.E. Arceneaux Wilson& Cole 2901 Turtle Creek Drive, Suite 320 Port Arthur,Texas 77642 Re: 24" Waterline from 19th Street to Sabine-Neches Canal City of Port Arthur ALLCO Project TX-733 Dear Joe: Please let this letter serve as our request for a suspension of time on the above referenced project. Another contractor has started working on a City of Port Arthur project, which does not allow ALLCO to finish this contract. Once the other contractor is finished and our work area is restored to us,we will remobilize and finish this project. Let me know if you have any questions. Sincerely, ALLCO LLC Keith Burrell