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Home My WebLink AboutPR 18901: CHANGE ORDER NO. 10 ALLCO, L.L.C. 24" WATERLINE 19TH STREET MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Ph.D., Director of Utility Operation DATE: March 26, 2015 RE: Proposed Resolution No. 18901 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18901 authorizing the execution of Change Order No. 10 for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. This change order is for time extension of eight (8) days due to weather delays during the month of February. BACKGROUND This project will extend a 24" water transmission main from the old Water Purification Plant to W. 7th Street and SH 82. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project will be charged through a City Account No. 429-1258-532.59-00, Project No. WSI003; the recommendation does not affect account. SUMMARY I recommend that the City Council approve Proposed Resolution No.18901 authorizing the City Manager to execute Change Order No. 10 for a time extension of eight (8) days due to weather delays during the month of February, to the contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, to a new contract time of 437 days. P. R. No. 18901 03/26/15 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 10 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL, FOR A TIME EXTENSION OF EIGHT (8) DAYS DUE TO WEATHER DELAYS DURING THE MONTH OF FEBRUARY, TO A NEW CONTRACT TIME OF 437 DAYS. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of $3,114,960.00, with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466, and a time extension of six (6) days due to inclement weather bring the date of completion to January 25, 2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6" waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of $3,145,538.00, and a time extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, P. R. No. 18901 03126/15jj Page 2 of 4 WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays, to a new completion date of February 3, 2015; and, WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24" waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of $3,198,638.00 and a time extension of three (3) days due to inclement weather bring the date of completion to February 6, 2015; and, WHEREAS, per Resolution No. 14-554, Change Order 6, authorized the relocation of an existing 12" waterline at Railroad Ave. in the amount not to exceed $52,659.00, and a time extension of eight (8) days due to inclement weather; and, WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a 20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of 30-inch, DR-11 HDPE of directional drilling in an amount not to exceed $141,090.00, and a time extension of four (4) days due to inclement weather; and, WHEREAS, per Resolution No. 14-645, Change Order 8, authorized a time extension of four (4) days due to weather delays to a new contract time of 399 days and a contract price increase of $53,614.40 for additional HDPE footage needed to clear the existing underground structure that was unknown; and, WHEREAS, per Resolution No. 15-076, Change Order No. 9 authorized a time extension of thirty (30) days for a new contract time of 429 days with a new completion P. R. No. 18901 03/26/15jj Page 3 of 4 WHEREAS, per Resolution No. 15-076, Change Order No. 9 authorized a time extension of thirty (30) days for a new contract time of 429 days with a new completion date of March 24, 2015, and increased the contract price to $3,518,973.40 for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage Tank project. This change order allowed there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order removed and replaced an existing fence along Terminal Road in order to install the proposed 24" waterline; and, WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended Change Order No. 10 for a time extension of eight (8) days due to weather delays, to a new completion date of April 1, 2015, attached as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 10 between the City of Port Arthur and AlIco L.L.C., for the increased time extension of eight (8) days for a new contract time of 437 days, with a new completion date of April 1, 2015, attached hereto as Exhibit "A"; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P. R. No. 18901 03/26/15jj Page 4 of 4 YES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: 5/c,i_LAfft.ailid Brian McDougal Shawna Tubbs, PPB, CPPO City Managed Purchasing Manager Jimmie Johnson, Ph.D. Director of Utility Operations Exhibit "A" (AW&C Change Order No.10) Exhibit "A" (AW&C Change Order No.10) AWC Engineering Surveying Planning Arceneaux Wilson & Cole LLC Consulting Engineers 2901 Turtle Creek Drive, Suite#320 Port Arthur, TX 77642 Phone: 409-724-7888 Fax: 409-724-1447 www.awceng.com LETTER OF TRANSMITTAL DATE: March 9, 2015 PROJECT NO.: CPA-650 TO: City of Port Arthur ATTENTION: Dr.Jimmie Johnson 444 4th Street Port Arthur,TX 77640 RE: City of Port Arthur Water Systems Improvements, Port Arthur Water Line WE ARE SENDING YOU ❑ Attached ❑ Under Separate Cover Via: Hand Delivery The following items: ❑ Memo ❑ Monthly Invoice ❑ Plans ❑ Construction Documents ❑ Letter ❑✓ Change Order No. 10 ❑ Form ❑ Other COPIES DATE DESCRIPTION 4 3-9-15 Change Order No. 10 THESE ARE TRANSMITTED as checked below: ❑✓ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑Submit corrected prints , ❑ For review and comment Execute and return original RECEIVED ED RECEIVED BY: MAR 1 0 2015 COMMENTS: UTILITY OPERATIONS Admin.-City Hall COPY TO: SIGNED: Stephanie Morrell REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DA lb: 3 '"S� , 20 /r MONTH OF: led/Zdii4-/f7 , 20 CITY of PORT ARTHUR, i'hXAS WATER UTILITIES DEPARTMENT P.O.BOX 1089 CITY of PORT ARTHUR,TEXAS 77641-1089 A ITENTION: John Tomplait Interim Utilities Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified(list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: 2/4 Z 21/6 1 I ,� S � Z/v, 1 � j / Days Lost( (o )/ 5 x 7+ 6 Calendar Days Requested Reasons for Request: M1 s Contractor A.GLe_c, By: Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, 1'bXAS BY: City Manager Distribution by City Original: Water Utilities Department xc: Engineer Contractor CPA Federally Funded ARCENEAUX WILSON & COLE LLC Arceneaux Wilson & Cole AWCEngineering • Surveying • Planning March 6, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO. 10 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL Job No, CPA-650 Dear Mr. Johnson: Attached is Change Order No. 10 for the 24" Waterline from 19th Street to the Sabine-Neches Canal. This change order is for time extension of 8 days due to weather delays during the month of February. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 10 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com Arceneaux Wilson A Cole----• A w F C CHANGE ORDER No. 10 DATE: March 6, 2015 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 8 days ir• CHANGE ORDER NO. 10 March 6, 2015 ArcCne5UZ Wilson & Cole AWCJob No. CPA-650, Contract No. 1 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $ 3,518,973.40 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $ 0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER,will be $ 3,518,973.40 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 64 Calendar Days CURRENT DATE OF COMPLETION: March 24, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 8 Days The New DATE OF COMPLETION: April 1, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: 0/ ARCENEAUX WILSON & COLE LLC [C TRACTOR,OFFICER OR OW R] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2