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Home My WebLink AboutPR 18915: CHANGE ORDER NO. 2 APAC-TEXAS, INC. MEMORANDUM CITY OF PORT ARTHUR PUBLIC WORKS - ENGINEERING DIVISION TO: Brian McDougal, City Manager FROM: Susan Polka, P.E., Public Works Director/City Engineer DATE: March 25, 2015 RE: Proposed Resolution No. 18915 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18915 that would authorize the City Manager to execute Change Order No. 2 to the contract with APAC- TEXAS, Inc., for construction of street paving improvements along 10th Street between Stadium Road and Duff Drive, extending the duration of the contract by 11 calendar days. BACKGROUND By Resolution 14-318 dated July 22, 2014, the City Council awarded a contract to APAC- TEXAS, Inc., of Beaumont, Texas, in the amount of $686,131.50, for the construction of street paving improvements along 10th Street between Stadium Road and Duff Drive. Per Resolution No. 14-627, the City Council authorized Change Order No. 1 to the contract for modification to the existing brick inlets to retrofit concrete tops and manholes, which increased the contract amount by $4,876.00, to a new contract total of $691,007.50. The current contract completion date is April 4, 2015. Change Order No. 2 is a request for a time extension of 11 calendar days due to weather delays during the month of February. BUDGET/FISCAL EFFECT Approval of Change Order No. 2 will have no effect on the approved budget for the project. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18915 that would authorize the City Manager to execute Change Order No. 2 to the construction contract with APAC-TEXAS, Inc., extending the contract completion date by 11 calendar days, resulting in a new completion date of April 15, 2015. P.R. No. 18915 3/25/15 sjp RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND APAC-TEXAS, INC., OF BEAUMONT, TEXAS, AND GLO, FOR THE 10TH STREET PAVING IMPROVEMENTS, INCREASING THE TIME OF THE CONTRACT BY 11 CALENDAR DAYS DUE TO WEATHER DELAYS, TO A NEW TERM OF 191 CALENDAR DAYS, AT NO ADDITIONAL COST. WHEREAS, on July 22, 2014, per Resolution No. 14-318, the City Council awarded a contract for the 10th Street Improvements to APAC-TEXAS, Inc., of Beaumont, Texas, in the amount of $686,131.50 with a contract time of 180 calendar days, said project being from Stadium Road to Duff Drive; and, WHEREAS, on per Resolution No. 14-627, the City Council approved Change Order No. 1 for the modification of the existing brick inlets to retrofit concrete tops and manholes, which increased the contract amount by $4,876.00, to a new contract total of $691,007.50; and, WHEREAS, during construction of the project, it was determined that an eleven (11) calendar day time extension was needed due to weather delays; and, WHEREAS, APAC-TEXAS, Inc., has submitted Change Order No. 2 for the project, and the Public Works Director/City Engineer and the Project Engineer recommend approval of Change Order No. 2 extending the contract time by 11 calendar days due to weather delays, attached as Exhibit"A"; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 18915 3/25/15 sjp Page 2 of 3 THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 2 (attached as Exhibit "A") to the contract between the City of Port Arthur and APAC-TEXAS, Inc., extending the contract time by eleven (11) calendar days due to weather delays; and, THAT, Change Order No. 2 extends the new contract date of completion to April 15, 2015; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers: NOES: Deloris Prince Mayor P.R. No. 18915 3/25/15 sjp Page 3 of 3 ATTEST: APPROVED AS TO FORM: I I I I r.4114 : Sherri Bellard V ecia Tizeno / City Secretary City Attorney APPROVED FOR ADMINISTRATION: [14:z1 Brian McDougal Shawna Tubbs, CPPO, CPPB City Manager Purchasing Manager Susan Polka, P.E. Public Works Director/City Engineer EXHIBIT "A" P.R. No. 18915 ARCENEAUX WILSON & COLE LLC Ar<en raux Wilson & Cole--- AWCEngineering • Surveying • Planning March 16, 2015 Ms. Sue Polka, PE Director of Public Works/City Engineer City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO 2 Wm STREET IMPROVEMENTS Job No. CPA-790 Dear Ms. Polka: Attached is Change Order No. 2 for the 10th Street Improvements. This change order is for time extension of 11 days due to weather delays during the month of February. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 2 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON & COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 eestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 /r Ar ceneau. Wilson & Cole AwcF.R('!rlrFr7rr(' $0 Ytat,tr:irr�wig CHANGE ORDER No. 2 DATE: March 16, 2015 JOB NO. CPA-790 AGREEMENT DATE: July 23, 2014 NAME OF PROJECT: 10th Street Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: APAC — TEXAS, INC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 11 days CHANGE ORDER NO. 2 J %! March 16, 2015 Arceneau. Wilson & tolAWce--"w`n?.__`."` :n ;nt;T;rK Job No. CPA-790, Contract No. 1 Planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $686,131.50 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $691,007.50 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $691,007.50 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days CURRENT DATE OF COMPLETION: April 4, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days The New DATE OF COMPLETION: April 15, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: vim' 7j/e A-CENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] APAC-TEXAS, INC. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 C AL (-9 \tl% ° Texas General Land Office >. Disaster Recovery r 36is HED ,a Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: APAC-TEXAS, INC. CITY OF PORT ARTHUR ARCENEAUX 12907 US HWY 90 444 4TH STREET WILSON & COLE LLC BEAUMONT, TX 77713 PORT ARTHUR, TX 77642 2901 TURTLE CREEEK DR. Phone No.: 409-866-1444 SUITE 320 PORT ARTHUR, TX 77642 Phone No.: 409-983-8296 Agreement Date: July 23, 2014 Phone No.: 409-724-7888 Date: March 16, 2015 Contract For (Project Description): GLO Contract No.: Project Code No.: P2107 12-305-025-6542 10th Street Improvements Bid Package No.: 9 Change Order No.: 2 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 686, 131.50 Original Contract Time: 180 days Previous Change Order(s): Net Change From Previous No. 1 to No. 2 $ 4,876.00 Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $ 691,007.50 this Change Order: 11 days Net Increase/Decrease of Net IIncrease/Decrease of this Change Order: $ 0.00 this Change Order: 11 days Contract Price With all Contract Time With all Approved Change Orders: $ 691,007.50 Change Orders: 191 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 0.7 % (mm/dd/yy) 12 / 31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10/6/2014 (mm/dd/yy) 4 / 15 / 2015 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEND APPROVED: ACCEPTS il By: By: By: ENGINEER OWNER CONTRACTOR Date: "VS-- Date: Date: Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease ✓ No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase 0 Decrease ✓ No Change 3. Effect on operation and maintenance costs: 0 Increase 0 Decrease ✓ No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ✓ Yes 0 No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? 0 Yes ✓ No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) ✓ Yes 0 No 7. Is the TCEQ permit approval still valid? (sewer projects only) ✓ Yes 0 No 8. Are the handicapped access requirements/approval still valid? (if applicable) ✓ Yes 0 No 9. Are other Disaster Recovery contractual special condition clearance still valid? ✓ Yes 0 No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program May 2012