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HomeMy WebLinkAboutPR 18923: CONTRACT WITH HOLLIER CONSTRUCTION P. R.No. 18923 03/25/15 aw PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: Brian McDougal, City Manager FROM: Sue Polka, P. E., Director of Public Works DATE: March 25, 2015 SUBJECT: P.R.18923 —Slip-form Renewal COMMENTS RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 18923, authorizing the execution of the third and final year of a renewable contract with Hollier Construction for the slip-form placement of concrete for the Public Works Department Streets Division. BACKGROUND: Hollier Construction has submitted a signed agreement to renew the contract for the third and final year of a renewable contract for the slip-form placement of curb and gutter. This contract was awarded on a unit cost basis and will not exceed the amount of$100,000. BUDGETARY/FISCAL EFFECT: Funds are available in the Public Works Streets Division budget account nos. 001-1203- 531.36/51/86 and in the CDBG street project accounts. EMPLOYEE/STAFF EFFECT: None. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 18923, authorizing the execution of the third and final year of a renewable contract with Hollier Construction for the slip-form placement of concrete for the Public Works Department Streets Division. P. R.No. 18923 03/25/15 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD AND FINAL YEAR OF A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND HOLLIER CONSTRUCTION OF GROVES, TEXAS, FOR SLIP-FORM PLACEMENT OF CONCRETE ON A UNIT COST BASIS FOR THE NOT TO EXCEED AMOUNT OF $100,000.00. PUBLIC WORKS STREETS DIVISION ACCOUNT NOS. 001-1203- 531.36/51/86 AND CDBG STREET PROJECT ACCOUNTS. WHEREAS, pursuant to Resolution 13-104, the City entered into a one year agreement with the option to renew for two additional years with Hollier Construction of Groves, Texas, for slip-form placement of concrete curb and gutter, who is in agreement to renew; and, WHEREAS, pursuant to Resolution 14-158, the City entered into the second year (first renewal) of a this contract with Hollier Construction of Groves, Texas; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to execute the third and final year of the contract with Hollier Construction of Groves, Texas, for slip-form placement of concrete curb and gutter on a unit cost basis for the not to exceed amount of $100,000, in substantially the same form as attached hereto as Exhibit"A"; and, THAT, funding is available in Account Nos. 001-1203-531.36/51/86 and CDBG street project accounts; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2015 at a meeting of the City of Port Arthur, Texas by the following vote: P. R.No. 18923 03/25/15 aw AYES: Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: J , I . --r) Valecia Tizen4 City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Brian McDougal Deborah Echols, CPA City Manager Director of Finance gi,i_t-t)--A_CS r n/ Sue Polka, P. E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager P. R. No. 18923 03/25/15 aw Exhibit "A" P. R. No. 18923 03/25/15 aw RENEWAL CONTRACT FOR SLIP-FORM PLACEMENT OF CONCRETE THIS AGREEMENT, made this the of , 2015,by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER" or "CITY", and Hollier Construction, hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 13-104, the City entered into a one-year contract with the option of renewal for two additional years. The parties hereby agree to exercise said option for the third and final. 2. The term of this Contract shall be from April 8, 2015 to April 7. 2016. This is the third and final year of this contract. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required on CONTRACTOR in the Specifications. 4. This contract shall not exceed the amount of$100,000. 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Advertisement for Bids * 3) General Information * 4) Specifications * 5) Bid * 6) Bidder's Information Sheet * 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. P. R. No. 18923 03/25/15 aw OWNER CONTRACTOR CITY OF PORT ARTHUR HOLLIER CONSTRUCTION BY: BY: Brian McDougal Print Name: City Manager Title: *These items were attached to the original letting contract. The agreement only is included in this renewal.