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Home My WebLink AboutPR 18913: TO TRANSFER AIR MONITORING EQUIPMENT TO HARDIN AND JEFFERSON COUNTY City of ort rthu�— Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: April 7, 2015 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief YR- RE: Proposed Resolution 18913 Nature of the Request: Request to transfer twelve (12) 2009 SHSP Grant purchased multi gas detectors to various Fire Departments in Hardin and Jefferson County. The purchase was 100% grant funded. Staff Analysis, Considerations: These gas detectors have reached an age where the individual sensors will require replacement. The Fire Department entered into a lease agreement last year to replace these units. The State requires that equipment purchased with grant funds to be transferred to jurisdictions in the region if they can be utilized. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: None "Remember we are here to serve the Citizens of Port Arthur" P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P. R. No. 18913 4/7/2015 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND FIRE CHIEF TO TRANSFER AIR MONITORING EQUIPMENT TO HARDIN COUNTY AND JEFFERSON COUNTY. WHEREAS, the Port Arthur Fire Department received the 2009 State Homeland Security Grant (SHSP) to purchase 16 MultiRae Plus Air Monitors with battery chargers; and, WHEREAS, two (2) monitors were transferred to the Port Neches Fire Department and two (2) were transferred to the Groves Fire Department; and WHEREAS, the remaining twelve (12) air monitors have reached an age where various sensors need to be replaced; and, WHEREAS, the Fire Department entered into a lease agreement last year to replace these monitors and no longer needs the old equipment; and, WHEREAS, the SHSP mandates that equipment be transferred to other agencies in the region if needed; and, WHEREAS, Fire Departments in Hardin and Jefferson County have requested the used equipment . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager and Fire Chief are hereby authorized to do all things necessary to transfer the items listed in Exhibit A to Hardin County. Section 3 . That the City Manager and Fire Chief are hereby authorized to do all things necessary to transfer the items listed in Exhibit b to Jefferson County. Section 4 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A.D. , 2015, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES : Mayor: , Councilmembers : , NOES : . Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: (;) , Val Tizeno, Cit Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager EXHIBIT "A" Texas Department of Public Safety State Administrative Agency Homeland Security Grant Program Property Transfer Record Agreement Transferred From: City of Port Arthur Name of Organization (Homeland Security Grant Sub-Recipient) PO Box 1089, Port Arthur, Jefferson, 77641 Street/Mailing Address, City, County, Zip Brian McDougal Printed Name and Title Signature Date Transferred To: Hardin County Name of Organization (Homeland Security Grant Sub-Recipient) 300 West Monroe, Kountz, Hardin 77625 Street/Mailing Address, City, County, Zip Theresa Wigley, Emergency Management Coordinator Printed Name and Title Signature Date This is to certify that the property described below was acquired by the expenditure of 2009 SHSP funds awarded to the above named Homeland Security Grant Sub-Recipient City of Port Arthur. The jurisdiction/organization receiving the property Hardin County certifies that they have knowledge of the laws, rules and regulations of the aforementioned grant for the year of the award. The Grantee further certifies that they agree to be bound by all the contract covenants and exhibits to the Grantor's Sub-Recipient agreement and any modifications or amendments to that agreement as if they were written here. The Grantor and Grantee further certify that they are duly authorized and empowered by their governing body to enter into this agreement. The Grantor further certifies that the Grantee has complied with all State and Federal eligibility requirements. This form is provided for the benefit of grant administration. TXDPS/SAA cannot advise sub-recipients about the legality of any specific property transfers. Sub-recipients should consult with their own legal counsel concerning compliance with all relevant laws, including state and local requirements. Page 1 of 2 Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0042 Serial NumberNlN: 095-528744 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0049 Serial NumberNlN: 095-528764 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0041 Serial NumberNlN: 095-528741 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEL/02/CO/H2S/PID) Item Control Number: NA Serial NumberNlN: 095-519129 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) This form is provided for the benefit of grant administration. TXDPS/SAA cannot advise sub-recipients about the legality of any specific property transfers. Sub-recipients should consult with their own legal counsel concerning compliance with all relevant laws, including state and local requirements. Page 2 of 2 EXHIBIT "B" Texas Department of Public Safety State Administrative Agency Homeland Security Grant Program Property Transfer Record Agreement Transferred From: City of Port Arthur Name of Organization(Homeland Security Grant Sub-Recipient) PO Box 1089, Port Arthur, Jefferson, 77641 Street/Mailing Address, City, County, Zip Brian McDougal, City Manager Printed Name and Title Signature Date Transferred To: Jefferson County Name of Organization(Homeland Security Grant Sub-Recipient) 1149 Pearl Street, Beaumont, Jefferson, 77701 Street/Mailing Address, City, County,Zip Greg Fountain, Emergency Management Coordinator Printed Name and Title Signature Date This is to certify that the property described below was acquired by the expenditure of 2009 SHSP funds awarded to the above named Homeland Security Grant Sub-Recipient City of Port Arthur. The jurisdiction/organization receiving the property Jefferson County certifies that they have knowledge of the laws, rules and regulations of the aforementioned grant for the year of the award. The Grantee further certifies that they agree to be bound by all the contract covenants and exhibits to the Grantor's Sub-Recipient agreement and any modifications or amendments to that agreement as if they were written here. The Grantor and Grantee further certify that they are duly authorized and empowered by their governing body to enter into this agreement. The Grantor further certifiesthat the Grantee has complied with all State and Federal eligibility requirements. This form is provided for the benefit of grant administration. TXDPS/SAA cannot advise sub-recipients about the legality of any specific property transfers. Sub-recipients should consult with their own legal counse concerning compliance with all relevant laws, including state and local requirements. Page 1 of 3 Property being transferred Item description: MultiRae Multiple Gas Detector(LEL/02/CO/S02/PID) Item Control Number: GF0050 Serial NumberNlN: 095-528748 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEL/02/CO/S02/PID) Item Control Number: GF0051 Serial NumberNlN: 095-528749 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0044 Serial NumberNlN: 095-528753 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEL/02/CO/H2S/PID) Item Control Number: GF0048 Serial NumberNlN: 095-528763 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0043 Serial NumberNlN: 095-528747 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) This form is provided for the benefit of grant administration. TXDPS/SAA cannot advise sub-recipients about the legality of any specific property transfers. Sub-recipients should consult with their own legal counse concerning compliance with all relevant laws, including state and local requirements. Page 2 of 3 Property being transferred Item description: MultiRae Multiple Gas Detector(LEU02/CO/H2S/PID) Item Control Number: GF0045 _ Serial Number/VIN: 095-528758 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0047 Serial NumberNlN: 095-528762 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) Property being transferred Item description: MultiRae Multiple Gas Detector(LEUO2/CO/H2S/PID) Item Control Number: GF0046 Serial NumberNlN: 095-528761 Model Number: PGM-50-5P Acquisition Date: 11/17/10 Unit Cost: $3,068(New) This form is provided for the benefit of grant administration. TXDPS/SAA cannot advise sub-recipients about the legality of any specific property transfers. Sub-recipients should consult with their own legal counse concerning compliance with all relevant laws, including state and local requirements. Page 3 of 3