Loading...
HomeMy WebLinkAboutPR 18953: CITY MANAGER AND HEALTH DIRECTOR MEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY OF PORT ARTHUR AND THE CITY OF PORT NECHES, QUEEN OF VIETNAM CHURCH, BASF TOTAL PETROCHEMICAL. sC1r nerg City of cfn ort rth ui Texas DATE: April 6, 2015 To: Brian McDougal, City Managerri4 From: Judith A. Smith, RN, BSN RE: Memorandum of Understanding Regarding Mass Prophylaxis During a Disaster Nature of the Request: This is a Memorandum of Understanding between the City of Port Arthur and the City of Port Neches, Texas, Queen of Vietnam Church, BASF Total Petrochemical and Port Neches Independent School District to support mass prophylaxis and operate as a closed Point of Distribution (POD)host during a public health emergency. The City of Port Arthur will provide the host sites with training necessary to be dispensing sites for their employees, their families and contractors (if any) in the event of a public health emergency. Staff Analysis, Considerations: None Recommendations: It is recommended that the City Council approve P.R. No.18953, authorizing the City Manager and the City Health Director to execute Memorandums of Understanding between the City of Port Arthur and the City of Port Neches, Texas, Queen of Vietnam Church, BASF Total Petrochemical, and Port Neches Independent School District to support mass prophylaxis to a designated population in the event of a disaster or a public health emergency. Budget Considerations: None "REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR" P.O.BOX 1089•PORT ARTHUR,7X 77641-1089.409/983-8101•FAX 409/982-6743 P. R. No. 18953 04/08/15-js RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND THE CITY'S HEALTH DIRECTOR TO EXECUTE MEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY OF PORT ARTHUR AND THE CITY OF PORT NECHES, TEXAS, QUEEN OF VIETNAM CHURCH, BASF TOTAL PETROCHEMICAL, AND PORT NECHES INDEPENDENT SCHOOL DISTRICT TO SUPPORT MASS MEASURES DESIGNED TO PRESERVE HEALTH AND PREVENT THE SPREAD OF DISEASE DURING A PUBLIC HEALTH EMERGENCY. WHEREAS, the Centers for Disease Control and Prevention (CDC) have established a program to require local public health departments to prepare in the event of a catastrophic biological incident; and, WHEREAS, the CDC, through the state health departments, will provide assets from the Strategic National Stockpile (SNS), which includes medications and medical supplies to the City of Port Arthur to be distributed to Point of Distribution (POD) hosts; and, WHEREAS, the City of Port Neches, Texas, Queen of Vietnam Church, BASF Total Petrochemical, and Port Neches Independent School District, have agreed to be host dispensing sites for a specific population and operate the sites as a closed Points of Distribution(POD) in the event of a disaster or public health emergency. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. P.R. No. 18953 04/08/15-JS Section 2. That, the City Manager and City's Health Director are herein authorized to execute the Memorandums of Understanding, in substantially the same form as attached hereto as Exhibits"A", "B", "C" and"D", respectively. Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of April, 2015 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: • Councilmembers: NOES: Mayor ATTEST: Sherri Bellard, City Secretary P.R. NO. 18953 04/08/15-JS APPROVED AS TO FORM: V Val Tizeno Q City Attorney APPROVED FOR ADMINISTRATION: Q.LIAbit , wo ' Brian McDougal Jvdith Smith, RN, BSN City Manager Director of Health Services EXHIBIT "A" ORIGINAL Memorandum of Understanding Regarding Mass Prophylaxis Dispensing This Memorandum of Understanding (MOU) is entered into as of this 26`x' day of March, 2015 by and between The City of Port Neches,Texas, hereinafter POD Host, and The City of Port Arthur Health Department, hereinafter LPHD, to support mass prophylaxis of a designated population affected by a disaster or public health emergency. This MOU is entered into voluntarily by both parties and is not intended to be a legally binding contract. RECITALS WHEREAS, the Centers for Disease Control and Prevention (CDC) has established a program to require LPHDs to prepare in the event of a catastrophic biological incident; and WHEREAS, the CDC, through state health departments, will provide assets from the Strategic National Stockpile (SNS), which includes medications and medical supplies to the LPHD to be distributed to local employers; and WHEREAS, POD Host and LPHD each have a desire to assist local communities to prepare for and respond to a bioterrorism release or other communicable disease threat; and WHEREAS, POD Host and LPHD wish to collaborate to enhance their ability to respond to a catastrophic biological incident or other public health disaster to protect POD Host employees and their families. WHEREAS, POD Host agrees to become a "Program Planner" as that term is used in the federal Public Readiness and Emergency Preparedness Act (The PREP Act) and is entitled to all the protections from liability contained therein, as well as the protections of any state or local laws or regulations that may apply. NOW THEREFORE,the parties hereto agree as follows: DEFINITIONS Closed POD: A dispensing site location operated by a POD Host for a specific population, (i.e., its employees, contractors (if any), and their families) not open to the general public. Event: A public health emergency. Mass Dispensing Operations (MDOs). A program to dispense SNS medications to large groups of people during an Event. Point of Dispensing (POD): Location where vaccines, antibiotics or other medication may be quickly dispensed to a large group of people during a public health emergency. Strategic National Stockpile (SNS): A strategic stockpile of medications, medical equipment and supplies controlled by the federal government to be rapidly deployed to respond to public health disasters. 1. POD Host agrees to: a. Complete the Notification of Intent form (See Appendix A) which identifies POD Host's POD location (where SNS assets would be delivered), how many courses of medicine would be requested, and three POD Host contacts who would be notified if a public health emergency were declared. b. Complete a Closed POD Plan (if template is provided by LPHD). c. Participate in training, exercises and education events offered by LPHD by an appropriate number of POD Host's local staff. POD Host, shall determine in its sole discretion the appropriate number of staff that requires training. d. Upon declaration of a public health emergency, POD Host agrees to: i. Take delivery of the SNS medications from the LPHD, to secure said medications and prepare the site designated by the POD Host as a POD. ii. Dispense SNS medications to those groups of individuals it had previously identified. iii. Dispense SNS medications in compliance with all state and local laws, including those identified in Appendix B to be completed by LPHD. iv. Not charge individuals for SNS medications or administration of SNS medications that have been provided through this agreement, except as permitted by State or local law or the CDC. v. Maintain accurate inventory records of SNS medications received and dispensed and provide said records to LPHD upon request. vi. Secure any unused SNS medications until such time as LPHD can make arrangements for retrieval. vii. Compile and file an after-action report if requested by the LPHD, identifying lessons learned and accomplishments of the Closed POD operation. 2 4 2. The City of Port Arthur Health Department agrees to: a. Conditionally ensure availability of the appropriate amount of SNS medications in a reasonable, timely manner and to provide the SNS medications to POD Host as they become available. b. Provide Closed POD training and education opportunities to identified POD Host staff. c. Provide pre-event planning and technical assistance, including a Closed POD plan template, supply lists, fact sheets, dispensing algorithms, etc. d. Coordinate with POD Host during a public health disaster to the best of its ability. e. Supply POD Host with proper medical protocols for dispensing activities, including but not limited to, dosing, follow-up procedures and releasable information regarding the public health emergency situation. f. Assist and consult with POD Host as needed for the given public health emergency. g. Make arrangements to collect any unused SNS medications, as well as copies of all medical documentation. h. Provide POD Host any after-action consultation that is deemed necessary. 3. It is Mutually Agreed That: a. The confidentiality of patients and patient information will be maintained as much as possible during the public health event. It is understood that minimal health information is gathered, but that reasonable efforts should be maintained to keep said information private. b. This MOU shall have no expiration date, shall be automatically renewing, but may be terminated in writing by either party at any time and for any reason. c. This MOU may be amended by mutual agreement of both parties at any time. d. This MOU will not supersede any laws, rules or polices of either party. e. POD Host will be a "Closed" POD, and not an "Open" POD, in that it will not dispense SNS medications to the general public, but only to identified staff, family members, and other specific groups outlined in Appendix A. f. It is understood that POD Host's participation is completely voluntary and may not be available or utilized at the time of the Event. If POD Host is not utilized as a Closed POD, 3 then its staff, their family members, and other specific groups may attend a Public/Open POD. POD Host is not required to provide advance notice of termination of this MOU in order to decline being available or utilized at the time of any Event. SIGNATURES: My signature indicates agreement with the above stated document: City of Port Arthur Signature of Representative Date Print Name Title City of Port Neches 03-26-2015 Signature of Representative Date Andre' Wimer City Manager Print Name Title 4 EXHIBIT "B" Memorandum of Understanding Regarding Mass Prophylaxis Dispensing This Memorandum of Understanding(MOU) is entered into as of this 20_day of March 2013. by and between= Queen of Vletnan)Catholic Churchhereinafter POD Host, and The City of Port Arthur Health Department to support mass prophylaxis of a designated population affected by a disaster or public health emergency,This MOU is entered into voluntarily by both parties and is not intended to be a legally binding contract. RECITALS • WHEREAS,the Centers for Disease Control and Prevention (CDC)has established a program to require LPHDs to prepare in the event ofa catastrophic biological incident; and WHEREAS,the CDC, through state health departments, will provide assets from the Strategic National Stockpile (SNS),which includes•medications and medical supplies to the LPHD to be distributed to local employers; and WHEREAS, POD Host and LPHD each have a desire to assist local communities to prepare for and respond to a bioterrorism release or other communicable disease threat; and WHEREAS, POD Host and LPHD wish to collaborate to enhance their ability to respond to a catastrophic biological incident or other public health disaster to protect POD Host employees and their families. WHEREAS, POD Host agrees to become a "Program Planner"as that term is used in the federal Public Readiness and Emergency Preparedness Act (The PREP Act)and is entitled to all the protections from liability contained therein, as well as the protections of any state or local laws or regulations that may apply. NOW THEREFORE,the parties hereto agree as follows: DEFINITIONS Closed POD: A dispensing site location operated by a private organization such as POD Host for a specific population, (i.e., its employees, contractors (if any), and their families) not open to the general public. Event:A public health emergency. Mass Dispensing Operations (MDOs). A program to dispense SNS medications to large groups of people during an Event. Pcrnt of Dispensing(POD): Location where vaccines, antibiotics or other medication may be quickly dispensed to a large group of people during a public health emergency. Strategic National Stockpile(SA15): A strategic stockpile of medications, medical equipment and supplies controlled by the federal government to be rapidly deployed to respond to public health disasters. 7.. POD Host agrees to: a. Complete the Notification of Intent form (See Appendix A)which identifies POD Host's POD location (where SNS assets would be delivered), how many courses of medicine would be requested, and three POD Host contacts who would be notified if a public health emergency were declared'. b, Complete a Closed POD Plan (if template is provided by LPHD). c. Participate in training, exercises and education events offered by LPHD by an appropriate number of POD Host's local staff. POD Host, shall determine in its sole discretion the appropriate number of staff that requires training. d. Upon declaration of a public health emergency, POD Host agrees to: i. Take delivery of the SNS medications from the LPHD,to secure said medications and prepare the site designated by the Affiliate as a POD. ii. Dispense SNS medications to those groups of individuals it had previously identified. iii. Dispense SNS medications in compliance with all state and local laws, including those identified in Appendix B to be completed by LPHD. iv. Not charge individuals for 5NS medications or administration of SNS medications that have been provided through this agreement, except as permitted by State or local law or the CDC. v, Maintain accurate inventory records of SNS medications received and dispensed and provide said records to LPHD upon request. vi. Secure any unused SNS medications until such time as LPHD can make arrangements for retrieval. 2 vii. Compile and file an after-action report if requested by the LPHD, identifying lessons learned and accomplishments of the Closed POD operation. 2. The City of Port Arthur Health Department agrees to: a, Conditionally ensure availability of the appropriate amount of SNS medications in a reasonable,timely manner and to provide the SNS medications to POD Host as they become available. b. Provide Closed POD training and education opportunities to identified POD Host staff. c, Provide pre-event planning and technical assistance, includ9ng a Closed POD plan template, supply lists,fact sheets, dispensing algorithms, etc. d. Coordinate with POD Host during a public health disaster to the best of its ability. e. Supply POD Host with proper medical protocols for dispensing activities, including but not limited to, dosing,follow-up procedures and releasable information regarding the public health emergency situation. f. Assist and consult with POD Host as needed for the given public health emergency. g. Make arrangements to collect any unused SNS medications, as well as copies of all medical documentation, h. Provide POD Host any after-action consultation that is deemed necessary. 3. It is Mutually Agreed That: a. The confidentiality of patients and patient information will be maintained as much as possible during the public health event. it is understood that minimal health information is gathered, but that reasonable efforts should be maintained to keep said information private. b. This MOU shall have no expiration date, shall be automatically renewing, but may be terminated in writing by either party at any time and for any reason. c. This MOU may be amended by mutual agreement of both parties at any time. d. This MOU will not supersede any laws, rules or polices of either party. e. POD Host will be a "Closed" POD, and not an "Open" POD, in that it will not dispense SN5 medications to the general public, but only to identified staff, family members, and other specific groups outlined in Appendix A. 3 f. It is understood that POD Host's participation is completely voluntary and may not be available or utilized at the time of the Event. If POD Host is not utilized as a Closed POD, then its staff,their family members,and other specific groups may attend a Public/Open POD. POD Host is not required to provide advance notice of termination of this MOU in order to decline being available or utilized at the time of any Event. SIGNATURES: My signature indicates agreement with the above stated document: Ci of Port Art •.. Signature of:.'�•p fsentative Name: Date: '_r - re of Representative Date Mune Victoria Pharr _ Pastoral Council—External Affair Print Name Title Company N. e: ueen of Vietnam Catholic Church 77 3/2®/is Signatu e of Representative Date Vui Carol Pham Finance Council Print Name Title Ago, _ 3/25/15 Signet ire of L• - Representative Date Hiep Quane Bug Website Committee Print Name Title 4 EXHIBIT "C" Memorandum of Understanding Regarding Mass Prophylaxis Dispensing This Memorandum of Understanding (MOU) is entered into as of this oof-a day of ,1 Qs , 20tfby and between —19-61 roGhpr c is LLC„ hereinafter POD Host, and The City of Port Arthur Health Department to support mass prophylaxis of a designated population affected by a disaster or public health emergency.This MOU is entered into voluntarily by both parties and is not intended to be a legally binding contract. RECITALS WHEREAS,the Centers for Disease Control and Prevention (CDC) has established a program to require LPHDs to prepare in the event of a catastrophic biological incident; and WHEREAS,the CDC,through state health departments,will provide assets from the Strategic National Stockpile (SNS),which includes medications and medical supplies to the LPHD to be distributed to local employers; and WHEREAS, POD Host and LPHD each have a desire to assist local communities to prepare for and respond to a bioterrorism release or other communicable disease threat; and WHEREAS, POD Host and LPHD wish to collaborate to enhance their ability to respond to a catastrophic biological incident or other public health disaster to protect POD Host employees and their families. WHEREAS, POD Host agrees to become a "Program Planner" as that term is used in the federal Public Readiness and Emergency Preparedness Act(The PREP Act) and is entitled to all the protections from liability contained therein, as well as the protections of any state or local laws or regulations that may apply. NOW THEREFORE,the parties hereto agree as follows: DEFINITIONS Closed POD:A dispensing site location operated by a private organization such as POD Host for a specific population, (i.e., its employees, contractors (if any), and their families) not open to the general public. Event:A public health emergency. Mass Dispensing Operations(MDOs). A program to dispense SNS medications to large groups of people during an Event. Point of Dispensing(POD): Location where vaccines, antibiotics or other medication may be quickly dispensed to a large group of people during a public health emergency. Strategic National Stockpile(SNS):A strategic stockpile of medications, medical equipment and supplies controlled by the federal government to be rapidly deployed to respond to public health disasters. 1. POD Host agrees to: a. Complete the Notification of Intent form (See Appendix A) which identifies POD Host's POD location (where SNS assets would be delivered), how many courses of medicine would be requested, and three POD Host contacts who would be notified if a public health emergency were declared. b. Complete a Closed POD Plan (if template is provided by LPHD). c. Participate in training, exercises and education events offered by LPHD by an appropriate number of POD Host's local staff. POD Host, shall determine in its sole discretion the appropriate number of staff that requires training. d. Upon declaration of a public health emergency, POD Host agrees to: i. Take delivery of the SNS medications from the LPHD,to secure said medications and prepare the site designated by the POD Host as a POD. ii. Dispense SNS medications to those groups of individuals it had previously identified. iii. Dispense SNS medications in compliance with all state and local laws, including those identified in Appendix B to be completed by LPHD. iv. Not charge individuals for SNS medications or administration of SNS medications that have been provided through this agreement, except as permitted by State or local law or the CDC. v. Maintain accurate inventory records of SNS medications received and dispensed and provide said records to LPHD upon request. vi. Secure any unused SNS medications until such time as LPHD can make arrangements for retrieval. 2 vii. Compile and file an after-action report if requested by the LPHD, identifying lessons learned and accomplishments of the Closed POD operation. 2. The City of Port Arthur Health Department agrees to: a. Conditionally ensure availability of the appropriate amount of SNS medications in a reasonable,timely manner and to provide the SNS medications to POD Host as they become available. b. Provide Closed POD training and education opportunities to identified POD Host staff. c. Provide pre-event planning and technical assistance, including a Closed POD plan template,supply lists,fact sheets,dispensing algorithms, etc. d. Coordinate with POD Host during a public health disaster to the best of its ability. e. Supply POD Host with proper medical protocols for dispensing activities, including but not limited to, dosing, follow-up procedures and releasable information regarding the public health emergency situation. f. Assist and consult with POD Host as needed for the given public health emergency. g. Make arrangements to collect any unused SNS medications, as well as copies of all medical documentation. h. Provide POD Host any after-action consultation that is deemed necessary. 3. It is Mutually Agreed That: a. The confidentiality of patients and patient information will be maintained as much as possible during the public health event. It is understood that minimal health information is gathered, but that reasonable efforts should be maintained to keep said information private. b. This MOU shall have no expiration date, shall be automatically renewing, but may be terminated in writing by either party at any time and for any reason. c. This MOU may be amended by mutual agreement of both parties at any time. d. This MOU will not supersede any laws, rules or polices of either party. e. POD Host will be a "Closed" POD, and not an "Open" POD, in that it will not dispense SNS medications to the general public, but only to identified staff, family members, and other specific groups outlined in Appendix A. 3 1. It is understood that POD Host's participation is completely voluntary and may not be available or utilized at the time of the Event. If POD Host is not utilized as a Closed POD, then its staff,their family members,and other specific groups may attend a Public/Open POD. POD Host is not required to provide advance notice of termination of this MOU in order to decline being available or utilized at the time of any Event. SIGNATURES: My signature indicates agreement with the above stated document: City of Port Arthur Signature of Representative Date Print Name Title CompanyName:1 e7 Signature of Representative Date 6(2-f6,y /11/1 S1c-A VP s,4- 4c Print Name Title • • LL. ,c7 q-a- ( s-- Signature of Local Representative Date lf e Print Name Tit 4 EXHIBIT "D" Memorandum of Understanding Regarding Mass Prophylaxis Dispensing i This Memorandum of Understanding(MOU) is entered into as of this oiS day of r , 2015 by and between The Port Neches—Groves Independent School District, hereinafter POD Host, and The City of Port Arthur Health Department, hereinafter LPHD,to support mass prophylaxis of a designated population affected by a disaster or public health emergency.This MOU is entered into voluntarily by both parties and is not intended to be a legally binding contract. RECITALS WHEREAS,the Centers for Disease Control and Prevention (CDC) has established a program to require LPHDs to prepare in the event of a catastrophic biological incident; and WHEREAS,the CDC,through state health departments,will provide assets from the Strategic National Stockpile (SNS),which includes medications and medical supplies to the LPHD to be distributed to local employers; and WHEREAS, POD Host and LPHD each have a desire to assist local communities to prepare for and respond to a bioterrorism release or other communicable disease threat; and WHEREAS, POD Host and LPHD wish to collaborate to enhance their ability to respond to a catastrophic biological incident or other public health disaster to protect POD Host employees and their families. WHEREAS, POD Host agrees to become a "Program Planner" as that term is used in the federal Public Readiness and Emergency Preparedness Act (The PREP Act) and is entitled to all the protections from liability contained therein, as well as the protections of any state or local laws or regulations that may apply. NOW THEREFORE,the parties hereto agree as follows: DEFINITIONS Closed POD:A dispensing site location operated by a POD Host for a specific population, (i.e., its employees,contractors (if any), and their families) not open to the general public. Event:A public health emergency. Mass Dispensing Operations (MDOs). A program to dispense SNS medications to large groups of people during an Event. Point of Dispensing (POD): Location where vaccines, antibiotics or other medication may be quickly dispensed to a large group of people during a public health emergency, Strategic National Stockpile(SNS):A strategic stockpile of medications, medical equipment and supplies controlled by the federal government to be rapidly deployed to respond to public health disasters. 1. POD Host agrees to: a. Complete the Notification of Intent form (See Appendix A) which identifies POD Host's POD location (where SNS assets would be delivered), how many courses of medicine would be requested, and three POD Host contacts who would be notified if a public health emergency were declared. b. Complete a Closed POD Plan (if template is provided by LPHD). c. Participate in training, exercises and education events offered by LPHD by an appropriate number of POD Host's local staff. POD Host, shall determine in its sole discretion the appropriate number of staff that requires training. d. Upon declaration of a public health emergency, POD Host agrees to: i. Take delivery of the SNS medications from the LPHD,to secure said medications and prepare the site designated by the POD Host as a POD. ii. Dispense SNS medications to those groups of individuals it had previously identified. iii. Dispense SNS medications in compliance with all state and local laws, including those identified in Appendix B to be completed by LPHD. iv. Not charge individuals for SNS medications or administration of SNS medications that have been provided through this agreement, except as permitted by State or local law or the CDC. v. Maintain accurate inventory records of SNS medications received and dispensed and provide said records to LPHD upon request. vi. Secure any unused SNS medications until such time as LPHD can make arrangements for retrieval. 2 vii. Compile and file an after-action report if requested by the LPHD, identifying lessons learned and accomplishments of the Closed POD operation. 2. The City of Port Arthur Health Department agrees to: a. Conditionally ensure availability of the appropriate amount of SNS medications in a reasonable,timely manner and to provide the SNS medications to POD Host as they become available. b. Provide Closed POD training and education opportunities to identified POD Host staff. c. Provide pre-event planning and technical assistance, including a Closed POD plan template,supply lists,fact sheets, dispensing algorithms, etc. d. Coordinate with POD Host during a public health disaster to the best of its ability. e. Supply POD Host with proper medical protocols for dispensing activities, including but not limited to, dosing, follow-up procedures and releasable information regarding the public health emergency situation. f. Assist and consult with POD Host as needed for the given public health emergency. g. Make arrangements to collect any unused SNS medications, as well as copies of all medical documentation. h. Provide POD Host any after-action consultation that is deemed necessary. 3. It is Mutually Agreed That: a. The confidentiality of patients and patient information will be maintained as much as possible during the public health event. It is understood that minimal health information is gathered, but that reasonable efforts should be maintained to keep said information private. b. This MOU shall have no expiration date, shall be automatically renewing, but may be terminated in writing by either party at any time and for any reason. c. This MOU may be amended by mutual agreement of both parties at any time. d. This MOU will not supersede any laws, rules or polices of either party. e. POD Host will be a "Closed" POD, and not an "Open" POD, in that it will not dispense SNS medications to the general public, but only to identified staff,family members, and other specific groups outlined in Appendix A. 3 f. It is understood that POD Host's participation is completely voluntary and may not be available or utilized at the time of the Event. If POD Host is not utilized as a Closed POD, then its staff,their family members, and other specific groups may attend a Public/Open POD. POD Host is not required to provide advance notice of termination of this MOU in order to decline being available or utilized at the time of any Event. SIGNATURES: My signature indicates agreement with the above stated document: City of Port Arthur Signature of Representative Date Print Name Title Port Neches--Groves Independent School District 3/;.—i./?..c.)ISignature of Representative Date e../kA e0--\-/ne5 Print Name J Title 4