HomeMy WebLinkAboutPR 18946: APPROVING GRANT TO ANNIE MAE STEPHENSONFOR THE OPERATION OF A DINER P. R. No. 18946
RESOLUTION NO.
A RESOLUTION APPROVING A GRANT TO ANNIE MAE
STEPHENSON FOR THE OPERATION OF A DINER,
COST WILL BE ATTRIBUTED TO THE EXTERIOR
RENOVATION AND ELECTRICAL IMPROVEMENTS TO
THE PROPERTY LOCATED AT 520 HOUSTON AVENUE
UNDER THE OPERATION DOWNTOWN SITE
IMPROVEMENT GRANT PROGRAM
WHEREAS, on May 9, 2009, a ballot proposition was presented to and approved by the
qualified voters in the City of Port Arthur, Texas (the "City") for the City of Port Arthur Section
4A Economic Development Corporation (the "PAEDC") to utilize Section 4A sales and use tax
funds for "the cost of demolition of dilapidated structures and infrastructure limited to streets and
roads, rail spurs, water and sewer utilities, electric and gas utilities, drainage, site improvements
and related improvements necessary to promote or develop new or expanded business enterprises
within a project area from 7t' Street to the Intracoastal Canal and from Martin Luther King, Jr.
Drive to Lake Charles Avenue within the City"; said authority limited to the PAEDC's
expenditure of not more than $750,000 per year for said projects (the "Ballot Proposition"); and
WHEREAS, Annie Mae Stephenson submitted an application for funding of exterior
renovations and electrical work to a building located at 520 Houston Avenue in accordance with
the application attached hereto as Exhibit "A" (the "Application") and made a part hereof for all
purposes; and
WHEREAS, on April 6, 2015, the PAEDC Board of Directors considered and approved
funding the Application of Annie Mae Stephenson in the amount of$19,000.00 for the purpose
of exterior renovations and electrical improvements to meet the City's code standard as outlined
in the Application; and
WHEREAS, funds are available during fiscal year 2014-2015 from the funds allocated
in the Ballot Proposition for improvements outlined in the Application.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the PAEDC is hereby authorized to allocate $19,000.00 of funds from
the Ballot Proposition for fiscal year 2014-2015 to fund the exterior renovations and electrical
improvements as set forth in the Application submitted by Annie Mae Stephenson for the
property located at 520 Houston Avenue, Port Arthur, Texas.
Section 3. That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2015,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES:
Deloris "Bobbie" Prince, Mayor
#1166538 Pae
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Floyd Batiste,/'AEDC CEO
APPROV S TO FORM:
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
\ral j-22
Valecia R. Tizeno, City&orney
#1166538 Page 3
EXHIBIT "A "
OPERATION DOWNTOWN
Site Improvement Grant Program
Application
APPLICANT INFORMATION
Is the applicant a: Corporation Partnership Proprietorship Individual
N f ppl'cant: b/a
5 3-�1r e f ori- rt l�u -_ x n5 , ; .
Mailing Address:
Contact Name: . ir?rl,e M — ' t 31 Title: C?(- 1�—
Telephone: Wor Hon --`� - ---1 E ail:
Type of Business: __ ),)-v- / /Yq - &tL i ti/
PROPERTY INFORMATION
The Port Arthur Downtown Revitalization Target Area:
Street address of property to be improved: tea 4-4 L:1- 1- C .
Legal Description: Lot Block Tax Account No Q�'-1X)--c -/lit -U&op
Does the applicant own or lease the property. C?1.0 41 i,L'r7E r-f_ti
If leasing, please include copy of lease agreement and letter'of approva from owner.
Is the property currently: occupied vacant if vacant, when will property be
occupied (date)
What is the current and proposed use of the property?
How many full time employes, if any, does the business currently employ? �A
Do you anticipate hiring itional employees after the proposed improvementsAre
complete? Yes ' No
If so, how many more? 5-'____ I 0
PROJECT INFORMATION
Description of Site Improvements and relate improvements including improvements to
faqa �• f
;iteG( )r6/2"3 - .
Estimated total cost of project: $fir . g Pb (Attach Project Budget form)
Grant funds are available up to $250,000 Fir eli ible property.
When does the project need to begin? - -I Estimated time to complete
(Date)
job?
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(# of days)
NOTE: Work must not start prior to contract execution.
Attach:
1.. Recent photos of the property (required)
2. Budget and supporting estimates broken out between Building Code Cost and
Exterior Cost (required)
3. Copy of lease and/or letter from property owner granting approval or copy of
warranty deed (if applicable)
4. Proof of funds for 50% of the total cost of the project (required)
5. Drawings or renderings that convey concept (if available)
I certify that work has not started nor have I entered into any contract with any
contractor for work to be covered under this grant application. I also understand that I
will have to sign an agreement with the City of Port Arthur Economic Development
Corporation to be approved by-the City of Port Arthur regarding this grant award; a
maintenance covepwill be filed to insure that the improvements will be maintained.
Applicant signatur Y1i'krr l fE c r-1284 Date i1! -15--,
Applicant printed name On m e )716 e he4-260‘c)
[ow U d ypu heir about theyu ��1 .eration Downtown Project?
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ESTIMATED PROJECT COST
Exterior Project Description &Cost:
$
$
$
$
$
TOTAL EXTERIOR COST $
Building Code Project Description & Cost:
$
$
$
$
TOTAL BUILDING CODE COST $
TOTAL PROJECT COST $
Exterior Project Percent (Total Exterior Cost/Total Project Cost) a/a
Building Code Project Percent (Total Bldg. Code Cost/Total Project Cost)
PAEDC Estimated Award (5o%of Total Project not to exceed$250K) $
Exterior Reimbursement (PAEDC Award x Exterior Project Percent) $
Building Code Reimbursement (PAEDC Award x Bldg, Code Project Percent)$
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Pace 1 i
Grant/Conditional Loan Award Example
Exterior Project Description &Cost:
Landscaping $ 20,000
Façade Repair $ 35,000
Roof Repair $ 25,000
Windows $ 7,000
Signage $ 3,000
Security Cameras $ 9,000
TOTAL EXTERIOR COST $99,000
Building Code Cost:
Electrical $ 9,000
Plumbing $ 12,000
Mechanical $350,000
Gas $ 10,000
Fire $ 15,000
Other $ 5,000
TOTAL BUILDING CODE COST $426,000
TOTAL PROJECT COST $525,000
Exterior Project Percent (Total Exterior Cost/Total Project Cost) 19%
Building Code Project Percent (Total Bldg. Code Cost/Total Project Cost) 8l%
PAEDC Award (50%of Total Project not to exceed$250K) $250,000
Exterior Reimbursement (PAEDC Award x Exterior Project Percent) $ 47,500
Building Code Reimbursement (PAEDC Award x Bldg. Code Project Percent) $202,500
NOTE: This project total cost is over $500,001; therefore, the PAEDC Board and City
Council can approve awarding this applicant what they deem is necessary and/or
appropriate.
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Page
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ANNIlam. WI E STEOfE SOW
Has met all requirements to assume complete ownership of the property listed below
without any liens or encumbrances as of 12/31/14
DATE
Building Type: SIDE POSTED CABIN
Serial: 5-SPC-22385-1640-073010
SIGNATURE(Authorized Releasing Agent)
R.D. HAYES 1/8/15
PRINT NAME DATE
zit
Duly sworn before me this 8 day of JANUARY ,20 15 . e=;' ;
My commi sion expires October 07, 2015 tkA �
t 412r6; 27-13 I 16° -N. IF kVC--.'-• t
Notary Public, State at Large KRISTI BUFORD p w #� •
Commonwealth of KentuckyNotary Pubiic 5 4,
State at Large '-r
Kentucky
My Commission Expires Oct 7,2015 0
Account Number 615693
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Mea! Construction
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2280 Bayou
Port Arthur, TX 77640
(409) 963-8781
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Proposal Submitted To: . f Job Name Job ti
Address { N I 1 eJ tifc-f 5 sot f
V i 1 - Job Location
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Pari R- . 74 77C O
Date Dale o1 Plans
Phone# /� Fax U Architect
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We hereby submit specifications and estimates for:.___.—_ ----_t,_ _ _ - ____________. _-___.__-._ ____ ..___ _
&< tOR _o6. -___es.clr_ . rJ -
-Co- C.r_e_te,__ct.`_._w- _1 0-__._----I 5.0 0 sg-- =---__._____4.1_2_�5oa�._
-cert--�rnr- --e_Hc_ ]c/.tc A..p__.6 _N_.&s ----------_-.._. ____ __3,__eoC� ` --- - -
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We propose hereby to furnish material and labor—complete in accordance with the above specifications for the sum of: \
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$ •r - _ • _u s' t I A �. .`
Dollars
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with payments to be made as follows: \/-. f y t NP.frr
Any alteration or deviation from above specifications involving extra costs wit Respectfully , t"t ..411be executed only upon written order,and will become an extra charge over and
above the estimate.All agreements contingent upon strikes,accidents,or delays submitted _ _Asa
beyond our control. Note-this proposal may be withdrawn by us if not accepted within days.
/
Act2ptxxtre of Proposal
The above prices,specifications and conditions are satisfactory and are
hereby accepted.You are authorized to do the work as specified. Signature
Payments will be made as outlined above.
AMIE Mae SlePtteusas
1848 514 SI
Port arm Ji T1642
409 983 3480 ....Ilorne
409 724 5000....a Orli
H1ParliCeilral@kslgtalt.com
4 _
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Port Arthur Economic Developement Corporation,CEO Floyd Batiste
Greetings:
I would like to cordially introduce myself,my name is Annie Mae Stephenson.I was born on West 15th St.
by a midwife on 26 August 1960.I graduated from Thomas Jefferson High School in 1978 with honors at the
top of my class.I later moved to Houston,Tx and married my late husband Dennis Stephenson of
Houston,Tx.
I worked for the U.S.Space Center in Houston,Tx for 8 years.I also attended Houston Community College
where I received a certificate ofcompletion.I was also lucky enough to attend the Culinary Institute of
Greystone and as a result,I am the executive chef for the Holiday Inn Park Central in Port Arthur @ 2929
JimmyJohnson Blvd.for 6 years where I am currently employeed.
I assume it is obvious that my passion is ccoking.I have cooking and serving the public for more than 25
years;therefore,I decided to give back to the community and open a small diner of the Westside of Port
Arthur where I was Born and raised.
My business location is 520 Houston Avenue,Port Arthur,Tx 77642.
1 would to thank you for taking the time to review my profile.I can only hope that you will fmd it in your heart
to help me to become properous in my future endeavors.
Kind Regards,
Annie Mae Stephenson
1
OPERATION DOWNTOWN
A Downtown Improvement Program of the City of Port Arthur
Economic Development Corporation for Site Improvements and
Related Improvements necessary to promote or develop new or
expanded business enterprises
A key element of a revitalization effort is the return of activity to a business corridor.
These first few steps can be the spark to ignite interest and spur new business
excitement. Operation Downtown provides a catalyst for these first steps. New site
improvements and related improvements such as fresh paint, new awnings or complete
façade rehabilitation all signal that something positive is happening. Operation
Downtown is a conditional grant/loan program available for site improvements and
related improvements to business buildings located in Port Arthur Downtown
Revitalization target areas (see attached map for target area boundaries). Projects will
be granted up to $250,000 to be matched by private or other source funds. For every
dollar of investment by private source funds into an Operation Downtown project Port
Arthur Economic Development Corporation (PAEDC) will invest fifty cents, not to exceed
$250,000 of public dollar investment.
The purpose of Operation Downtown is to promote or develop new or
expanded business enterprises in the designated downtown area as per the
proposition approved by the voters in the May 2009 Special Election for site
improvements and related improvements necessary to promote or develop
new or expanded business enterprises which will also do the following.
• Reverse the deterioration of business structures in the targeted areas.
• Enhance efforts to market vacant space and attract new businesses.
• Stimulate new, private investment and economic growth.
• Promote consistency in design and create a fresh and aesthetically pleasing
environment.
• Assist property owners with the appropriate exterior rehabilitation of their buildings
and bring them up to code.
• Reduce the perception of crime.
• Invest in historic preservation and rehabilitation.
This package contains other documents detailing the application process and
information to assist you in completing the application. The package includes:
o This cover letter
o Basic Procedures and list of eligible projects
o Blank Application
o Map
For more information, contact:
Port Arthur Downtown Revitalization Program
4173 39th Street
Port Arthur, TX 77642
409-963-0579
ELIGIBLE PROJECTS
Project Description
PAEDC may provide a conditional grant/loan forgivable over five (5) years to owners of
public facilities or other eligible properties to undertake Eligible Improvements as herein
after described on the property of the applicant or on adjacent public property and/or
right-of-way and related improvements which can include bringing building up to code
and exterior repairs or renovations and infrastructure improvements including sidewalk
repairs and landscaping in and adjacent to the public right-of-way. The conditional
grant/loan will be forgiven over a five (5) year period at a rate of 20% for each year
that the property is occupied as approved by PAEDC. The conditional grant/ loan
assistance shall be provided to the property owners on a reimbursement basis as
projects progress or may be paid upon completion of renovations. All conditional
grants/loans shall be secured by private sector matching investment of fifty percent
(50%) from the property owner or a financial institution. Conditional grants/loans may
be secured, as required by PAEDC, by a mortgage on the property to be improved or
other approved collateral.
Grant/Conditional Loan Award
Grant or conditional loans are awarded based on total project cost. PAEDC will award
projects fifty percent (50%) of the total cost of the project not to exceed $250,000 for
total projects equal to or below $500,000. Projects with a total project cost equal to or
above $500,001 can be subject to changes in the reimbursement rate and/or award
amount as approved by the PAEDC Board and City Council. In addition, the award
amount will be reimbursed for bringing a building up to code and exterior eligible
improvements based upon percentages of the total project cost (see attached
example).
Eligible Properties
Applications may be submitted for public facilities or business properties, either by the
owner or tenant within the Port Arthur Downtown Revitalization target areas. Owners
of vacant buildings are encouraged to apply and improve property as a catalyst for
future occupancy. Mixed use buildings with retail/commercial in the storefront are also
encouraged.
Non Eligible Properties
Properties used primarily as residences are not eligible for Operation Downtown.
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Eligible Applicants
Public entities or private property owners of commercial properties in eligible areas may
apply for assistance. Tenants may apply for assistance if they provide an executed
lease of terms of not less than five (5) years beyond the date of the requested
completion of improvements joined in the application by the property owner. The City
of Port Arthur and the PAEDC Board of Directors may each make a request for a grant
for a new or existing project without the requirement for matching funds during the 4th
quarter of each year of the Operation Downtown project if funds are available and with
applications from private property owners or tenants having priority for such funds.
Any approved project by public or private applicants must be completed within twelve
(12) months from the effective date of the conditional grant/loan subject to the option
of PAEDC to extend the completion period.
Exceptions
The Port Arthur City Council and the PAEDC Board of Directors are each allowed to
submit grant applications as specified herein without matching funds within the three
year period of the Program dependent on availability of funds. And projects with a total
project cost equal to or above $500,001 can be subject to changes in the
reimbursement rate and/or award amount as approved by the PAEDC Board and City
Council.
Eligible Improvements
Operation Downtown will fund site improvement and related improvement projects. All
improvements must be permanent or fixed. Eligible exterior improvements may include,
but are not limited to:
• complete facade and site rehabilitation;
• replacement of broken window panes, aluminum or wood windows and broken
store front glass;
• scraping, priming, and painting of window frames, cornice and store front;
• painting of brick facade and sites where brick has been previously painted;
• repair or replace deteriorating signage and brackets when attached to the
building;
• repair or replace missing or broken tile;
• repair or replace worn awnings or canopies;
• removal of metal slipcovers to expose original materials;
• certain types of security elements or security recommendations;
• rehabilitation of the upper facade and site and display areas or side walls of a
building may also be eligible if street level improvements are approved;
• roof repair when incidental to overall facade and site improvements;
• Restore old historical facades;
• Streetscape including removal and/or relocation of utilities, landscaping, sidewalk
improvements; and
• Other site improvements as authorized by the proposition approved by the voters
in the May 2009 Special Election
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Other minor repairs when incidental to overall façade improvements such as:
✓ exterior lighting;
✓ certain types of security elements or security recommendations;
✓ roof repair;
✓ repair of sidewalk, ADA accessibility;
✓ detached signage;
✓ new construction;
✓ parking lots;
✓ landscaping;
✓ other improvements as approved by the EDC
In addition, professional, architectural, and City permit fees may be included in the total
improvement costs.
Eligible improvements to bring a building up to code may include, but are not limited to:
• Electrical
• Plumbing
• Gas
• Fire
• Mechanical (Heating, Ventilation & Refrigeration)
• Others improvements as approved by the EDC
Ineligible Improvements
The following improvements are not eligible for funding:
• burglar bars; and
• fencing.
BASIC PROCEDURE
Step 1 -Applicant Eligibility
> Public entities or property owners are eligible to apply for Operation Downtown
funds if the business is 1) located within a Port Arthur Downtown Revitalization
target area; and 2) utilized primarily for business purpose (this does NOT include
residences or apartments) or for public facilities.
> For information for Port Arthur Downtown Revitalization target area boundaries
see map included herein or contact the Operation Downtown Coordinator or Port
Arthur Downtown Revitalization Coordinator or the EDC CEO.
> If needed, a meeting with the applicant, their contractor and Port Arthur
Downtown Revitalization staff can be arranged to discuss the application process.
Step 2 — Complete The Application
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> The application (enclosed herein) is to be completed by the applicant (business
owner, property owner or tenant). A completed application must contain
information for all three parts: applicant information, property information and
project information. Incomplete applications may result in delays in processing.
> A completed application should be submitted to:
Port Arthur Downtown Revitalization Program
Port Arthur Economic Development Corporation
ATTN: Floyd Batiste, CEO
4173 39th Street, Port Arthur, TX 77642
• Once an application is received, the Operation Downtown Coordinator will
confirm eligibility of the site and the proposed scope of work, notify the applicant
that the application has been received and is under review, and arrange a
Project Review meeting.
• Projects that are eligible for funding will be considered on a first come, first serve
basis. There is no deadline; applications are accepted year round. However,
projects may be limited due to budget constraints and funding availability. Any
approved project by public or private applicants must be completed within twelve
(12) months from the effective date of a grant and/or conditional loan subject to
the option of PAEDC to extend the completion period.
Step 3- Project Review& Contract Execution
> The Operation Downtown Committee will conduct a Project Review meeting with
the applicant to review the application. A site visit may also be helpful but is not
required.
> The Operation Downtown Committee will discuss the merits of the project and
form a recommendation to either fund the project, require the applicant to
make changes and re-submit or not fund the project.
3- The Operation Downtown Committee's recommendation is presented to the
PAEDC Board of Directors.
• If the recommendation is accepted by the EDC Board of Directors, the
recommendation will be presented to the applicant to accept or withdraw.
> If approved, a Conditional Grant/Loan Agreement (the "Agreement") will be
prepared by the EDC Attorney and/or by the City Attorney and then forwarded to
the applicant, EDC Board of Directors and to the City Council for approval
• The applicant and the EDC will sign the Agreement. A fully executed Agreement
will be returned to the applicant. Start of the construction prior to the date of
contract signing will void the grant.
Step 4 --Construction
> Applicant shall construct the Eligible Improvements in accordance with the scope
of work outlined in the Agreement and cannot undertake change orders or
changes in the scope of work without the prior written consent of EDC as to any
EDC funded Eligible Improvements.
> A Pre-Construction Meeting will be held to go over construction scope of work,
change orders, as well as other procedures. This meeting will usually be held on
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site, prior to construction but after the contract is signed. It is helpful if the
applicants as well as contractors are present,
• If the Eligible Improvements require a building permit or any approvals from
state agencies including but not limited to the Texas Historic Design and Review
Commission, the applicant must comply with any such local or state regulations.
The EDC and/or staff of the City may monitor the progress of the construction
and make periodic inspections during normal business operations. Neither EDC
or City staff will direct or control the performance of any work done under the
Agreement, but shall report any discrepancies in performances to respectively
the EDC and/or City.
> A Subcommittee from Board or City staff may monitor the progress and make
periodic inspections during the project.
> Applicant shall ensure that its general contractor and any subcontractor comply
with all requirements of state or federal law including ensuring that
undocumented workers are not performing services in the project funded by
EDC. Applicant and/or its general contractor shall provide certified payrolls to
EDC during the progress if the project providing identification information on
workers sufficient to identify its workers including digits of their social security
numbers,
• Upon completion of the project, applicant shall be required to provide to EDC a
certificate of substantial completion executed by the applicant and/or the general
contractor constructing the Eligible Improvements in the project. Additionally,
the applicant shall be required to execute along with the contractor and any
subcontractors on the project a waiver of liens and claims prior to the release of
any retainage by EDC.
Step 5—Reimbursement
> Funds will be provided on a reimbursement basis or upon final completion of a
project.
> Reimbursement will be processed no less often than monthly at a rate of 90% of
work completed with a 10% retainage until project completion; however, upon
the request of applicant, applicant may request funding upon receipt of the
certificates and waivers set forth in the preceding section and receive full funding
at the end of the project rather than requesting payment requests monthly.
• Applicant will contact the PAEDC or City staff to conduct a final inspection. If ail
parties are satisfied with the work, the PAEDC and applicant will sign off on
completion of the improvement.
• The applicant will submit copies of invoices and canceled checks upon asking for
final reimbursement of applicable costs.
• When all work and documentation is received, the PAEDC staff will request
payment. A final check will be sent to the applicant.
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Downtown Revitalization Target Area Map
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The boundaries of the Downtown Revitalization Target area are the Intracoastal Canal to the south,
Martin Luther King, Jr. to the west, 7th Street to the north and Lake Charles Avenue to the East.
Properties on both sides of the right-of-way of the boundary roads will be considered for Operation
Downtown funding.
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