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Home My WebLink AboutPR 18944: CHANGE ORDER NO. 8 ALLCO, L.L.C., CHAIN LINK FENCE MEMORANDUM CITY OF PORT ARTHUR Utility Operations Department TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Ph.D., Director of Utility Operations ` DATE: April 7, 2015 RE: Proposed Resolution No. 18944 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18944 authorizing the City Manager to execute Change Order No. 8 to the contract with ALLCO, L.L.C., of Beaumont, Texas, for construction of the Highway 87 Water Transmission Line project from Keith Lake to the Sabine Pass Standpipe. This Change Order is to modify the existing chain link fence around Sabine Pass Standpipe and for a time extension of seventeen (17) days, due to weather delays in the month of March. BACKGROUND On October 29, 2013, City Council approved the award of a contract in the amount of $3,373,385.00 to ALLCO, L.L.C. for the construction of the Highway 87 Water Transmission Line from the cut at Keith Lake to the new standpipe in Sabine Pass. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project is through City Account No. 429-1258-532.59-00, Project No. WSI002. This account will be affected by an increase of $10,880, which is available. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18944 authorizing the City Manager to execute Change Order No. 8 for construction of the Highway 87 Water Transmission Line project from Keith Lake to the Sabine Pass Standpipe, to modify the existing chain link fence around Sabine Pass Standpipe and for a time extension of seventeen (17) days, due to weather delays in the month of March. P.R. No. 18944 4/7/15 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 8 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE, TO MODIFY THE EXISTING CHAIN LINK FENCE AROUND SABINE PASS STANDPIPE, INCREASING THE CONTRACT AMOUNT BY $10,880.00, TO A NEW CONTRACT AMOUNT OF $3,608,402.89, AND FOR A TIME EXTENSION OF SEVENTEEN (17) DAYS, DUE TO WEATHER DELAYS IN THE MONTH OF MARCH, FOR A NEW DATE OF COMPLETION, MAY 13, 2015; FUNDING AVAILABLE IN CITY ACCOUNT NO. 429- 1258-532.59-00, PROJECT NO. WSI002. WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and, WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and, WHEREAS, per Resolution No. 14-388, Change Order No. 2 authorized a time extension of 4 days due to weather delays to a new contract time of 274 days; and, WHEREAS, per Resolution No. 14-450, Change Order No. 3 authorized a time extension of six (6) days due to weather delays to a new contract time of 280 days; and WHEREAS,per Resolution No. 14-555, Change Order No. 4 authorized a time extension of seven (7) days due to weather delays to a new contract time of 287 days; and, WHEREAS, per Resolution No. 14-608, Change Order No. 5 authorized a time extension of seven (7) days due to weather delays to a new contract time of 294 days; and, P.R. No. 18944 4/7/15 jj Page 2 of 4 WHEREAS, per Resolution No. 14-644, Change Order No. 6 authorized a time extension of eleven (11) days due to weather delays to a new contract time of and 305 days and a contract price increase of$79,675.00 due to the extension of three directional drills due to soil conditions in the working area; and, WHEREAS, per Resolution No. 15-086, Change Order No. 7 authorized a time extension of 24 days, due to weather delays, to a new contract term of 329 days; and, WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 8 to modify the existing chain link fence around the Sabine Pass Standpipe in Sabine Pass, increasing the contract amount $10,800, to a new contract total of $3,608,402.89 and for time extension of seventeen (17) days, due to weather delays for the month of March, for a new date of completion, May 13, 2015 (attached as Exhibit "A") to accomplish this work. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 8 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, increasing the contract by $10,880, and increasing the total contract by seventeen (17) days, to a new completion date of May 13, 2015; and, THAT, Change Order No. 8 is to modify the existing chain link fence around Sabine Pass Standpipe, increasing the contract by $10,880, to a new contract amount of$3,608,402.89; and, P.R. No. 18944 4-7-15 Page 3 of 4 THAT, Change Order No. 8 increases the contract time to seventeen (17) days, with a new completion date of May 13, 2015; and, THAT, Change Order No. 8 will require $10,880 of additional funding by the Project No. WSI002, City Account No. 429-1258-532.59-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVE 1 AS TO FORM: Sherri Bellard Valecia eno City Secretary City Attorney P.R. No. 18944 4-7-15 Page 4 of 4 APPROVED FOR ADMINISTRATION: ,/ .-I _ - L , Brian McDougal Shawna Tubbs, CPPO, CPPB City Manager Purchasing Manager Jimmie Johnson, Ph.D. Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: iebori k-L-AL /1(Ajt.‘.., ah Echols, CPA Director of Finance Account No. 429-1258-532.59-00, (Project No. WSI002) Exhibit "A" (AW&C Change Order No. 8) Tessa Artis From: Keestan Cole <Keestan.Cole@awceng.com> Sent: Tuesday, April 07, 2015 7:15 AM To: Dr. Jimmie Johnson; Tessa Artis Cc: Joe Wilson Subject: S.H. 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe Change Order No. 8 Attachments: CO COVER LETTER.doc; CHANGE ORDER NO. 8.doc All, Attached is the word documents for Change Order No. 8 on the S.H. 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe project.This is to modify the existing chain link fence at the site to enclose the entire property that the standpipe is located on.The existing chain link fence that was installed years ago when the standpipe was constructed does not provide adequate security to protect the existing water valves, meters and electrical systems at the site. Cheniere has made the request to add this to the contract for this project since the contractor is already there working in the area.We will be sending the signed hard copies of these documents this morning as soon as the contractor signs them. Keestan Cole, P.E. Vice President Keestan.Cole@awceng.com AWC Arceneaux Wilson & Cole LLC 409.724.7888 : Office 409.724.1447 : Fax 409.749.0439 : Mobile 2901 Turtle Creek Dr., Suite 320 Port Arthur TX, 77642 www.awceng.com CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the addressee(s)and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or their agent,or if this message has been addressed to you in error,please immediately alert the sender by reply email and then delete this message and any attachments.If you are not the intended recipient,you are hereby notified that any use,dissemination,copying,or storage of this message or its attachments is strictly prohibited. 1 AWC Engineering Surveying Planning Arceneaux Wilson & Cole LLC Consulting Engineers 2901 Turtle Creek Drive, Suite#320 Port Arthur,TX 77642 Phone: 409-724-7888 Fax: 409-724-1447 www.awceng.com LETTER OF TRANSMITTAL DATE: April 7, 2015 PROJECT NO.: CPA-705 TO: City of Port Arthur ATTENTION: Mr. Jimmie Johnson 444 4th Street Port Arthur, TX 77640 RE: SH. 87 Water Improvements from Keith Lake to Sabine Pass Standpipe WE ARE SENDING YOU ❑ Attached ❑ Under Separate Cover Via: Hand Delivery The following items: n Memo ❑ Monthly Invoice ❑ Plans ❑ Construction Documents Letter I Change Order No. 8 ❑ Form Other COPIES DATE DESCRIPTION 4 4-7-15 Change Order No. 8 THESE ARE TRANSMITTED as checked below: nFor approval n Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution nAs requested ❑ Returned for corrections ❑Submit corrected prints ❑ For review and comment Execute and return original RECEIVED BY: COMMENTS: COPY TO: SIGNED: Stephanie Morrell ARCENEAUX WILSON & COLE LLC r it .n . .I AWC Engineering • Surveying • Planning April 6, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO 8 STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE Job No. CPA-705 Dear Dr. Johnson: Attached is Change Order No. 8 for the State Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe. This change order is modify the existing chain link fence around the Sabine Pass Standpipe in Sabine Pass. Also, this change order is for time extension of 17 days due to weather delays for the month of March. I recommend that the City of Port Arthur authorize this change to the contract. The total cost for this change order will increase the contract amount $10,880.00. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 8 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON& COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 7 CJ� Keestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 Arceneaua Wllzon & Cole AWC r„V/W n„ Cu'Irving Manning CHANGE ORDER No. 8 DATE: April 6, 2015 JOB NO. CPA-705 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: State Highway 87 Water System Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Modify Existing Chan Link Fence at the Standpipe in Sabine Pass [+] $ 10,880.00 b. Extend contract time by 17 days TOTAL $ 10,880.00 CHANGE ORDER NO. 8 April 6, 2015 Ar •� .....M. Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,597,522.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] {decreased] by: $10,880.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,608,402.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 59 Calendar Days CURRENT DATE OF COMPLETION: April 26, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 17 Days The New DATE OF COMPLETION: May 13, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: -.1/1,14 ARCENEAUX WILSON & COLE LLC [C TRA TOR,OFFICER OR OWNER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DATE: AP/1-4 L._ 3 , 20 / MONTH OF: f\-2-04 , 20 I S CITY of PORT ARTHUR, TEXAS PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, TEXAS 77641-1089 ATTENTION: Ross Blackketter, P.E., Public Works Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified (list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: 4z 13 3 f S 3) 9 3 1 . I l k , 3, IS 3/ 19, 3 � Igo 3I2"' � 3 ) 2_3 312 Days Lost( (L- )15 x 7 + 1 '7 Calendar Days Requested Reasons for Request: Contractor AT 1-1-- By: 46, ��,212LL Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS BY: City Manager Distribution by City Original: Public Works Department xc: Engineer Contractor CPA Federally Funded