HomeMy WebLinkAboutPR 18970: CHANGE ORDER NO. 4 WITH APAC-TEXAS, INC. P. R.No. 18970
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: Brian McDougal, City Manager
FROM: Sue Polka, P. E., Director of Public Works
DATE: April 22, 2015
SUBJECT: P.R. 18970
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18970 that would
authorize the City Manager to execute Change Order No. 4 to the contract with APAC-TEXAS,
Inc. for construction of street paving improvements along 10th Street between Stadium Road and
Duff Drive, extending the duration of the contract by 18 calendar days.
STAFF ANALYIS:
None.
BACKGROUND:
By Resolution 14-318 dated July 22, 2014, the City Council awarded a contract to APAC-
TEXAS, Inc., of Beaumont, Texas, in the amount of$686,131.50, for the construction of street
paving improvements along 10th Street between Stadium Road and Duff Drive. Per Resolution
No. 14-627, the City Council authorized Change Order No. 1 to the contract for modification to
the existing brick inlets to retrofit concrete tops and manholes, which increased the contract
amount by $4,876.00, to a new contract total of $691,007.50. Per Resolution No. 15-122,
requested a time extension of 11 days with an expected completion date of April 15, 2015, due to
inclement weather delays. Per Resolution No. 15-155, requested a time extension of 11 days
with an expected completion date of April 26, 2015, due to inclement weather delays. Change
Order No. 4 is a request for a time extension of 18 calendar days due to weather delays during
the month of April.
BUDGETARY/FISCAL EFFECT:
Approval of Change Order No. 4 will have no effect on the approved budget for the project.
P. R. No. 18970
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 4 TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND APAC-TEXAS,
INC., OF BEAUMONT, TEXAS, AND GLO, FOR THE 10TH
STREET PAVING IMPROVEMENTS, INCREASING THE TIME
OF THE CONTRACT BY 18 CALENDAR DAYS DUE TO
WEATHER DELAYS, TO A NEW TERM OF 220 CALENDAR
DAYS,AT NO ADDITIONAL COST.
WHEREAS, on July 22, 2014, per Resolution No. 14-318, the City Council awarded a
contract for the 10th Street Improvements to APAC-TEXAS, Inc., of Beaumont, Texas, in the
amount of $686,131.50 with a contract time of 180 calendar days, said project from Stadium
Road to Duff Drive; and,
WHEREAS, per Resolution No. 14-627, the City Council approved Change Order No. 1
for the modification of the existing brick inlets to retrofit concrete tops and manholes, which
increased the contract amount by $4,876.00, to a new contract total of$691,007.50; and,
WHEREAS,per Resolution No. 15-122, the City Council approved Change Order No. 2
increasing the time of the contract by 11 calendar days due to weather delays during the month
of February; and
WHEREAS, per Resolution No. 15-155, the City Council approved Change Oder No. 3
increasing the time of the contract by 11 calendar days due to weather delays during the month
of March; and
WHEREAS, during the construction of the project, it was determined that an eighteen
calendar day time extension was needed due to weather delays during the month of April; and,
WHEREAS, APAC-TEXAS, Inc., has submitted Change Order No. 4 for the project,
and the Public Works Director/City Engineer and the Project Engineer recommend approval of
P. R. No. 18970
04/22/15 aw
Change No. 4 extending the contract time by eighteen calendar days due to weather
delays, attached as Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 4 (attached as Exhibit "A") to
the contract between the City of Port Arthur and APAC-TEXAS, Inc., extending the contract
time by eighteen calendar days due to weather delays; and,
THAT, Change Order No. 4 extends the new contract date of completion to May 14,
2015; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
Noes:
Mayor
P. R. No. 18970
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ATTEST: APPROVED AS TO FORM:
4 ! .
Sherri Bellard Valecia Ti no 9 Now
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
(/1-
Sue Polka, P. E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
P. R. No. 18970
04/22/15 aw
Exhibit "A"
P. R. 18970
ARCENEAUX WILSON & COLE LLC
AVC Engineering • Surveying • Planning
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April 20, 2015 rZ/C e7,0/
Ms. Sue Polka, PE �DIQ
Director of Public Works/City Engineer �s
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO 4
10m STREET IMPROVEMENTS
Job No. CPA-790
Dear Ms. Polka:
Attached is Change Order No. 4 for the 10th Street Improvements. This change order is for time
extension of 18 days due to weather delays. I recommend that the City of Port Arthur authorize
this change to the contract. I have attached Change Order No. 4 which modifies the contract to
reflect this change for your consideration and action. Should you have any questions or require
additional information, please contact our office.
Very truly yours,
ARCENEAUX WILSON & COLE LLC
TEXAS REGISTERED ENG/NEER/NG FIRM F-16194
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Keestan Cole, PE
Vice President
2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447
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AWC engiswering
CHANGE ORDER No. 4
DATE: April 20, 2015 JOB NO. CPA-790
AGREEMENT DATE: July 23, 2014
NAME OF PROJECT: 10th Street Improvements
OWNER: CITY of PORT ARTHUR
CONTRACTOR: APAC —TEXAS, INC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 18 days
CHANGE ORDER NO. 4
April 20, 2015
Job No. CPA-790, Contract No. I
ASNC SE it�rying ginezig
Planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $686.131.50
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $$691,007.50
The CONTRACT PRICE due to this CHANGE ORDER will be finer-eased} [decreased}
by: Dollars
The new CONTRACT PRICE, including this CHANGE ORDER,will be $691,007.50
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 180 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 22 Calendar Days
CURRENT DATE OF COMPLETION: April 26, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 18 Days
The New DATE OF COMPLETION: May 14 , 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC ��C:U n�cr�� ,CFFCER DR OWNERi
APAC-TEXAS, INC.
ACCEPTED BY:
CITY of PORT ARTHUR
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4` Texas General Land Office
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X ` Disaster Recovery
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sT�etisHeo 9
Construction Contract Change Order Request Form
Engineer: Owner(Contractor Locality): Contractor:
APAC-TEXAS, INC. CITY OF PORT ARTHUR ARCENEAUX
12907 US HWY 90 444 4TH STREET WILSON & COLE LLC
BEAUMONT, TX 77713 PORT ARTHUR, TX 77642 2901 TURTLE CREEEK DR.
SUITE 320
Phone No.: 409-866-1444
PORT ARTHUR, TX 77642
Phone No.: 409-983-8296
Agreement Date:
July 23, 2014
Phone No.: 409-724-7888
Date: April 6, 2015 Contract For(Project Description): GLO Contract No.:
Project Code No.: P2107 12-305-025-6542
10th Street Improvements
Bid Package No.: 9 Change Order No.: 4
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $686, 131.50 Original Contract Time: 180 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 3 $ 4,876.00 Change Orders: 22 days
Contract Price Prior to Contract Time Prior to
this Change Order: $691,007.50 this Change Order: 202 days
Net Incroace/Decr ase of Net Increase/Deer ace of
this Change Order: $ 0.00 this Change Order: 18 days
Contract Price With all Contract Time With all
Approved Change Orders: $691,007.50 Change Orders: 220 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
0.7 % (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10/6/2014 (mm/dd/yy) 5 / 14 / 2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND p; APPROVED: ACCEPTS 73,
ENGINEER OWNER CONTRACTOR
Date: Y r'a/5 Date: Date: 4/20/00/5-
Construction
/P/u/sConstruction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? 0 Increase 0 Decrease ✓ No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease ✓ No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease ✓ No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ✓ Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes ✓ No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality(TCEQ)
clearance still valid? (if applicable) ✓ Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) V Yes 0 No
8.Are the handicapped access requirements/approval
still valid? (if applicable) ✓ Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? ✓ Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012