HomeMy WebLinkAboutPR 18967: ARCENEAUX WILSON & COLE LLC, CONSTRUCITON PHASE FOR THE 24 INCH WATER LINE City of
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INTEROFFICE MEMORANDUM
Office of UTILITY OPERATIONS-ADMINISTRATION
Date: April 22, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operation
RE: Proposed Resolution No. 18967
Nature of the Request:
The City Council authorized an agreement with Sabine Pass Liquefaction, LLC for the construction of
various water system improvements. Arceneaux Wilson & Cole LLC began Construction Phase Services
for the 24 Inch Water Line from 19th Street to Sabine-Neches Canal.
Arceneaux Wilson & Cole LLC has requested an extension of their professional services contract on the
24 Inch Water Line from 19th Street to the Sabine-Neches Canal project, to be extended an additional 270
days to August 28, 2015, for completion and testing of the project.
StaffAnalysis, Considerations:
Existing staff will monitor the contractor's performance.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 18967 authorizing the contract
between the City of Port Arthur and Arceneaux Wilson & Cole LLC, of Port Arthur, Texas, for
construction Phase Services for the 24 Inch Water Line from 19th Street to Sabine-Neches Canal, be
extended an additional 270 days to August 28, 2015.
Budget Considerations:
None.
"Remember we are here to serve the Citizens of Port Arthur"
P.O. BOX 1089—PORT ARTHUR, TEXAS 77641-1089—409/983-8101 —FAX 409/982-6743
P.R. No. 18967
4-22-15 JJ
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
ARCENEAUX WILSON & COLE LLC, OF PORT ARTHUR, TEXAS, FOR
CONSTRUCTION PHASE SERVICES FOR THE 24 INCH WATER
LINE FROM 19TH STREET TO SABINE-NECHES CANAL
INCREASING THE TERM BY 270 DAYS.
WHEREAS, the City of Port Arthur has committed to the construction of various
water system improvements; and,
WHEREAS, in Resolution 13-394, the City Council of the City of Port Arthur
authorized Arceneaux Wilson & Cole LLC, to begin Construction Phase Services for the
24 Inch Water Line from 19th Street to Sabine-Neches Canal in the not to exceed
amount of $401,160.00; and,
WHEREAS, Arceneaux Wilson & Cole LLC has requested an extension of their
professional services contract on the 24 Inch Waterline from 19th St. to the Sabine
Neches Canal project; and,
WHEREAS, Arceneaux Wilson & Cole LLC has requested that their agreement be
extended an additional 270 days to August 28, 2015; and,
WHEREAS, the extension of contract time will be necessary for the completion
and testing of the project; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R. No. 18967
4-22-15 JJ
Page 2 of 3
THAT, the extension request of an additional 270 days to August 28, 2015 from
Arceneaux Wilson & Cole LLC, of Port Arthur, Texas, is attached hereto as Exhibit "A";
and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D. 2015
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 18967
4-22-15 JJ
Page 3 of 3
APPROVEDDAS TO FORM:
1-
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Va ecia Tize o
City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
AIM
Deborah Echols, C.P.A.
Director of Finance
Jimmie Johnson, Ph.D.
Director of Utility Operations
Shawna Tubbs, CPPB, CPPO
Purchasing Manager
P.R. No. 18967
4-22-15 JJ
EXHIBIT A
{Request for Contract Extension Letter}
ARCENEAUX WILSON & COLE LLC
Arcencaux Wilson & Cole---
AWCEngineering • Surveying • Planning
April 20, 2015
Dr. Jimmie Johnson
Director of Water Utilities
PO Box 1089
Port Arthur, TX 77641
RE: Request for Contract Extension
City of Port Arthur Port, 24 Inch Waterline from 19th St. to the Sabine Neches Canal
Dear Jimmie,
We are requesting an extension of our professional services contract or the 24 Inch Waterline
from 19th St. to the Sabine Neches Canal project (CPA-651). This contract was approved by
City Council on September 3, 2013, Resolution 13-394, (attached) with a notice to proceed
issued on September 9, 2013. This was a Construction Phase Services contract with a duration
of 450 days and expired on December 1, 2014. This this contract was originally issued to
Arceneaux and Gates Consulting Engineers Inc. but was assigned to Arceneaux Wilson and
Cole LLC by Resolution 14-481 (attached).
We are requesting that this agreement be extended an additional 270 days to August 28, 2015.
This extension of contract time will be necessary for the completion and testing of the project.
Thank you for your consideration in this matter and should have any questions or require
additional information please do not hesitate to contact me.
Sincerely,
Joe M Alison Jr., PE
President
Attachments: Resolution 14-123
Resolution 14-481
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.com
Registered Engineering Firm F-16194 Registered Survey Firm 10194049
ARCENEAUX WILSON & COLE LLC
Ar<eneau• Wilson 6 Cole---
AWCEngineering • Surveying • Planning
April 20, 2015
Dr. Jimmie Johnson
Director of Water Utilities
PO Box 1089
Port Arthur, TX 77641
RE: Request for Contract Extension
City of Port Arthur Port, 24 Inch Waterline from 19th St. to the Sabine Neches Canal
Dear Jimmie,
We are requesting an extension of our professional services contract or the 24 Inch Waterline
from 19th St. to the Sabine Neches Canal project (CPA-651). This contract was approved by
City Council on September 3, 2013, Resolution 13-394, (attached) with a notice to proceed
issued on September 9, 2013. This was a Construction Phase Services contract with a duration
of 450 days and expired on December 1, 2014. This this contract was originally issued to
Arceneaux and Gates Consulting Engineers Inc. but was assigned to Arceneaux Wilson and
Cole LLC by Resolution 14-481 (attached).
We are requesting that this agreement be extended an additional 270 days to August 28, 2015.
This extension of contract time will be necessary for the completion and testing of the project.
Thank you for your consideration in this matter and should have any questions or require
additional information please do not hesitate to contact me.
Sincerely,
Joe M ilson Jr., PE
President
Attachments: Resolution 14-123
Resolution 14-481
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.corn
Registered Engineering Firm F-16194 Registered Survey Firm 10194049