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HomeMy WebLinkAboutPR 18912: FIRE CHIEF TO EXCHANGE USED/SURPLUS DIVE EQUIPMENT FOR NEW City of PO nrt rthrrr Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: April 15, 2015 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 18912 Nature of the Request: Request to trade in used 2007 BZPP Grant funded dive equipment for new dive equipment and training. The 2007 BZPP Grant was 100% federal funded. Staff Analysis, Considerations: The dive equipment that was purchased in 2007 is no longer needed by the Port Arthur Fire Department Dive Team. The equipment consisted of commercial type dive helmets with an umbilical attached to the surface. Personnel trained to use this equipment have retired and it is not economically feasible to train new members on its use. All divers are currently trained to the public safety diver level. Trading in the old equipment will allow new dry suits, and other needed equipment and training to be purchased. The Purchasing department solicited and received three (3) quotes to trade in the old equipment and purchase new equipment and training, and True Blue Watersports (TBW) was the best responsive quote. The Fire Department solicited the Fair Market Value of the used equipment from a vendor with no interest in purchasing the equipment ($17,220) and it closely matched TBW's Quote ($17,228). The Fire Department has used TBW in the past for both equipment and training and found them to be very reliable and professional. Recommendations: The Fire Department recommends approval ofthis resolution. Budget Considerations: The cost of the new equipment is equal to the trade in value of the used equipment, so no budgeted funds will be needed. "Remember we are here to serve the Citizens of Port Arthur" P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743 P. R. No. 18912 4/15/2015 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND FIRE CHIEF TO EXCHANGE USED/SURPLUS DIVE EQUIPMENT FOR NEW DIVE EQUIPMENT AND TRAINING SERVICES WITH TRUE BLUE WATERSPORTS OF LAKE CHARLES, LOUISIANA. WHEREAS, the Port Arthur Fire Department received dive equipment from the 2007 Buffer Zone Protection Plan (BZPP) Grant; and, WHEREAS, the used dive equipment is no longer needed by the Port Arthur Fire Department Dive Team and is deemed surplus, and all individual items have a fair market value under $5, 000 ; and, WHEREAS, the State Administrative Agency (SAA) allows disposal of items with a fair market value under $5, 000 with no obligation; however, they encourage the use of proceeds from the sale to further the Homeland Security Grant Program; and, WHEREAS, the Fire Department requested the fair market value from an impartial vendor attached as "Exhibit A" ; and, WHEREAS, the Purchasing Department solicited and received three (3) quotes for the trade in of the used dive equipment for new equipment and training as denoted in the Bid Tabulation attached hereto as "Exhibit B" ; and, WHEREAS, True Blue Watersports of Lake Charles, Louisiana, furnished the best and most responsive quote; and, WHEREAS, the quote supplied by True Blue Watersports will result in an even trade with no exchange of funds, attached hereto as Exhibit "C" . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager and Fire Chief are hereby authorized to do all things necessary to trade in the used dive equipment for the new dive equipment and training listed in "Exhibit B" for an even trade with no exchange of funds . Section 3 . That the aforementioned dive equipment is deemed surplus . Section 4 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of April, A.D. , 2015, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES : Mayor: Councilmembers : NOES : Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: VQ . • Val Tizeno, C. Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager l tin (-1h Shawna Tubbs, Purchasing Manager EXHIBIT "A" Josh, The following pricing is what we would consider purchasing the imaged used gear for. Quantity Unit Price Total Used Dive Helmet KM-37 Black w/MWP Communication 2 $4,800 $9,600 Used Communication/ Portable Dive System KMAC-5 Portable dive system w/CMCN 1 $4,900 $4,900 Used Dive Umbilical's 100' Floating/Twist Diving Umbilical Section 2 $800 $1,600 50' Floating/Twist Diving Umbilical Section 2 $400 $800 Used Bailout Package 30CF Yellow Bailout Bottle 2 $80 $160 Atlantic Diving Equipment Harness 2 $80 $160 Total Amt: $17,220 Commercial Diving Supply LLC Annual Overhaul, Inspection, and Hydro pricing are followed: KMDSI Annual KM-37 Hat Overhaul 2 $280 $560 KMDSI KM-37 Annual Overhaul Kit 2 $95 $190 Bailout Bottle Hydro Test 2 $40 $80 (Bottle VIP included w/Hydro Test) Umbilical Hydro Test 4 $25 $100 Total Amt: $930 *Please note that these prices do not include taxes. Please contact if you need any more information at mlafleur@cds.coxmail.com or by phone 337-330- 2025. Thank you, William Mathew LaFleur Commercial Diving Supply LLC EXHIBIT "B" n 7O'< O O 00 J Os, Vt •A w N k r r•n m 0 O CT 1C,CD A (:1:1'. D • N -- 0000 -- 0000 moo a ro a 3 n. a C7 CD ~ o .a .s :1FI . v� dN o w O O (D H rT C1 pt At = O O C N nN co N v' ..d (8DCD O z O w, v 0 CD -CD o D C 74- O v'• 0 10 OD 0 R C/) N' co () _ " to C a F, o Cr w w CC AD "j is N 0 W (D O C do (; p� O QQ O O O Cr CD - Y o. a acD o n A p —I = O ER 64 64 64 69 69 64 69 69 69 c cm co N O D m lo Q Cil ►r• VD 00 J O\ v, VA .D (-A A C cu O C -i 70 7C' O A VI LA O O) O vD N -r CO -I O O O O O 0 b b O O .0 y C tD 'D Cr Dn O O O O O O O O O O r. ' p F"' 3 c c- _' _ a ^ o D rD 70 '''$1)t N O 69 EA b9 64 EA EA 69 64 69 64 ^'T N MS = r+ IA CD — 4 .- C _ y, o' _ C 00 00 A '0\ N J Cn .AFl- a N 0 n xi a O A O O OOOO Q\ O O n q O 1 -I rn O O O O O O O O O O ,�'T O� ai x VI D N 69 69 EA 64 69 69 69 64 69 64 69 vt -.A V, n . . 0- 00 J> -A 00 A w w R CM '•O VD z LA O N A VD VIrV C00 LAo 0000 'C00o0 zz 30 PO a 69 64 64 69 64 69 EA 69 69 69 n N 4 A LA , LA = v CD 1O• lD z N O N vO -1 vD 00 00 (' < .1 CD N 0' > O O 00 A co 00 co O c im * * a 64 64 69 69 9 E5 69 69 69 64 O VI O w .A * on g z p oz ZZ ° Z nxo cr a o oa aa � aCC .4. = y — ;. v O N O O 64 69 69 69 69 69 69 Ela 64 69 "i = A• X O 01 .4 00 N 00 • w W A �' z o oz zz zoo n -t 5;.. o oa aag aoo y .. .-. n v, .A w N -- E = ,.'....---.. 1C.:: -:-'77 (J -- NJ NJ NJ J E"). ..Z'-. = -;. 0_i • O v n u O C O Li' r c. .+ cu D n O N G .3 N DJ O. c CD z n o 0 -< 3 0 tos s9 f.'s 69 69 0 UO CO C m C. 'o o S - •- - P DJ 0 C --I 70 rt 1 >v CR1 su tD .0' Gl > v 00 N O 00 O ►�-i &) CC N cD 3 Cr xiD O O O O OC O C -h > CD 7. 1, 13 N � - oa 1-A O O -, 4 c -I - - N '77 m 1 1 DUi cel F,9 s9 cS 69 Z : a ZD O 9 3 r, C .1 = o 69 69 69 69 69 N •S J = O O 00 O v, O Pte, O 't O V' O O O p.... y Oc6O6 = ,.. 17 oLP' Q 2 • CD O A cc O 0 ^h EXHIBIT "C" ' .-,' CITY OF PORT ARTHUR city of -0,, QUOTE SHEET • -%,,','-'Z/f111 (Specifications are attached) /! �i virigiitt rtleur Teens Date of Request: April 2.2015 Department Requesting Quote: Fire Services Needed: Diving Equipment Quote Due Date&Time: Friday April 10.2014 by 10:00 A.M. Delivery: Quotes are to be faxed to(409)983-3291, E-mailed to clifton.williams@portarthurtx.gov Delivered to the Purchasing Div.,2nd floor,City Hall. Questions,Please contact: Clifton Williams,Sr.Purchasing Asst., CI i ft on.wi1 lia m skoortartburtx.gov Quantity Item Unit Cost Total Cost 10 Mini pony bottle high pressure gauge S i=} 1 $ 4/O 10 36"high pressure hose 7/16 male connector $ $ +2 n 4 Scubapro 3mm Profile Wetsuit $ I ctq $ .7q40 8 Spiderco Knives Pacific Salt 3 13/16 blade(BIack or Yello) $ 15D $ I 8 Scubapro Everflex Hood,Bibbed 7/3/5 mm $ 510 $ 3 L f$ 1 Scubapro Delta Boots $ rap $ CoO 8 PADI Underwater Criminal Investigator Courses $ 515 $ fp Do 8 PADI Dry Suit Courses S 18 $ )1 t r0 — Surface Support Specialist Class(Unlimited Students)to be held in I Port Arthur $ i I 41i-f' $ 1 gqi1/ 2 DUI Dry Suis S a/ 10 S 552_0 Quantity Items to Trade In _ Trpde In Amount 2 150'Floating Umbilical $ I U 2 50'Floating Umbilical S P'1 8 _ 2 KM37 Dive Helmet S2D 1 K-MAC-S S LtiM2 2 Bailout Bottle $ 3 Q Delivery will be I 0 days after order is placed. / , 0), -Thtie GicAe Oa.-re-✓S Dr Company Name I Signature C.ne_A( tiOCV-1,1C 3-5`7— 2)(0—( (o i( Printed Name Phone Po 60x 1-1(63 3-?,-,-- 51b -V g Address Fax 1 - G LA 1 ©(>?oLQ Gl ere,\-d'ue b f ue ells por-1-s. co,„ City,State,Zip - E-ma/Iil� II / 'l �1 Shawna Tubbs,CPPB,Pure using Manager Date Page 1 of 10 SPECIFICATIONS FOR DIVING EQUIPMENT The Fire Department would like to purchase new diving equipment.Currently the Fire Department would like to trade in out of certification equipment purchased in 2008. NEW EQUIPMENT Quantity Item 10 Mini pony bottle high pressure gauge 10 36"high pressure hose 7/16 male connector 4 Scubapro 3mm Profile Wetsuit 8 Spiderco Knives Pacific Salt 3 13/16 blade(Black or Yello) 8 Scubapro Everflex Hood,Bibbed 7/3/5 mm 1 Scubapro Delta Boots 8 PADI Underwater Criminal Investigator Courses 8 PADI Dry Suit Courses 1 Surface Support Specialist Class(Unlimited Students)to be held in Port Arthur 2 DUI Dry Suis TRADE IN EQUIPMENT Quantity Item 2 150' Floating Umbilical 2 50' FIoating Umbilical ,�.\`7 2 KM37 Dive Helmet u 1 K-MAC-S 2 Bailout Bottle Page 2 of 10 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: 12✓ 1,1)at 1<tr Title: D c.01,\“2-- Company: �vtAe R lke eor}.S Date: _q—1 S kric SUBSCRIBED and sworn to before me the undersigned authority by 4 the of, 6k0 l5" on behalf of said bidder. • Notary Public in an• for the State ofexas 1_ou jsfay,cx. `+(4((5 C,04.6A-1 My • WANIA. _ Y t-. 9- �a„�cQ VZ • gaii NowrfPUBLIC mo.sono L'P'triAA A 7:1F Cake*Nigh,Imi$auq L a>toa:t 3oR4M ' Page 3 of 10 AFFIDAVIT All pages in Offeror's Responses containing statements,letters, etc.,shall be signed by a duly authorized officer of the company whose signature is binding. The utydersigned offers and agrees to one of the following: ,// I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. �2 -Tate_ llLIe Q0..---CA' S po ri S 11 -9- ( Firm Na i i - IFDate r , -Nltt elm Authorized Signature Title ii\-U1 1), t,1 / 4c 3 3-7 -3 (o--( Y i Name(please print) Telephone Q,Kex* riA•ece-s-e-4(S en rs) ,, Email STATE: LA COUNTY: C(c c i eu P t'2 7.- k C.13 E P-. t S PI Cr- SUBSCRIBED AND SWORN to before me by the above named ( RNA61>i i McktEoz,TIu•+E cl-UE on this the ciday of i ! ,20 . • _.„ � RV,121 - . r:,..if..;, Y,. NOfM Y PUBLIC N1£ ry blic Pttkh,Louisiana. ft ' RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 4 of 10 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491,806 Leg.,Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001 (I-a)with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed.See Section 176.006,Local Government Code. A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this section is a Class C misdemeanor. I.Name of persgp?rho has a business relationship with local governmental entity. buet 2. ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3.Name of a local government officer with whom filer has employment or business relationship. NIA • Name of Officer This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment income,from the filer of the questionnaire? ' I Yes [No B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes 1=1 TVo C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director,or holds an ownership of 10 percent or more? E Yes [No D. ADes 'be e:.4; em•lo em or business relationshi• with the local:ovemment officer named in this section. 4. orf - ( of.. on Join_ •usiness with the •overnmental enti Date Page 5of10 "''st CITY OF PORT ARTHUR,TEXAS Lir,of =' 3'~1: On.,r _ CITY OF PORT ARTHUR,TEXAS nrr rl1�n ADDENDUM NO.TWO (2) rt.,. April 8,2015 Bid Proposal For: Diving Equipment for Fire The following clarifications, amendments,deletions, additions,revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows: Replace Page 1 with the attached Page 1. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. ar'�' /(1161efri ir, i Sha na Tubbs, CPPO, CPPB P asi : Manager Si • i 1 ( —icH ( n:'•re of Proposer Date