HomeMy WebLinkAboutPR 18980: INTERLOCAL AGREEMENT REGARDING THE SETR RADIO SYSTEM City of r^ W-
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INTEROFFICE MEMORANDUM
Office of the Police Chief
Date: April 29, 2015
To: Brian McDougal, City Manager
From: Mark Blanton, Police Chief
Larry Richard, Fire Chief
RE: Proposed Resolution#18980
Nature of the Request:
Seek permission from City Council to amend the existing Interlocal Agreement regarding the
South East Texas Regional Radio System.
Staff Analysis, Considerations:
The City Council approved the City of Port Arthur's participation in the U.S. Department of
Homeland Security's Office of Grants and Training, Fiscal Year 2006 Infrastructure
Protection Program; Port Security Grant Award in the amount of$5,391,408 and that a 25%
cash match of $1,797,136 was agreed upon and met by the "Consortium" with Resolution
#06-475 approved at the November 21, 2006 City Council meeting. This agreement was
made by and between the City of Beaumont, Texas, Jefferson County, and the "Consortium"
comprised of the Cities of Port Arthur, Nederland, Groves, Port Neches, Texas, and the City
of Orange, Orange County, Texas.
Recommendations:
The Police Department and Fire Department recommend that the City Council authorize the
City Manager to enter into an amended Interlocal agreement regarding the South East Texas
Regional Radio System, which adds Orange County and the Texas Department of Public
Safety to the described radio system.
Budget Considerations:
The annual maintenance cost for purchased interoperability radio and software equipment for
the City of Port Arthur is estimated to be $275,000. This has been budgeted in Account
#001-1101-521.72-00.
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743
P.R. No. 18980
4-29-15 jdo
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AMENDED INTERLOCAL AGREEMENT
REGARDING THE SOUTH EAST TEXAS REGIONAL RADIO
SYSTEM
WHEREAS, this agreement as depicted in Exhibit "A" is
made by and between the City of Beaumont, Texas, Jefferson
County, the City of Port Arthur, the City of Nederland, the
City of Groves, the City of Port Neches, Texas, municipal
corporations of Jefferson County, Hardin County, the City
of Orange, a municipal corporation of Orange County, Texas,
Orange County, and the Texas Department of Public Safety
collectively herein referred to as "the Parties" ,
authorized to enter into interlocal agreements in
accordance with Chapter 791 of the Government Code of the
State of Texas; and
WHEREAS, "the Parties" have determined that a unified
and integrated radio communications system for the South
East Texas region would improve the ability of public
safety and public service agencies to communicate and
cooperate with each other; and
WHEREAS, on October 18 , 2007, the City Council of Port
Neches, Texas, on behalf of the Consortium, authorized the
purchase of 800 MHz trunked radio communications system
equipment consisting of software, communications equipment
infrastructure, project management and warranty through the
Houston-Galveston Area Council at a cost of $5, 450, 000 . 00 ;
and
WHEREAS, the City of Beaumont and Jefferson County,
Texas currently operate a joint 800 MHz trunked radio
communications system under agreement outlining ownership,
management, maintenance, guidelines for additional
membership, purchasing of additional equipment, and
operation of the system using assets and resources
belonging to each party; and
WHEREAS, the City of Beaumont, Texas, Jefferson
County, the City of Port Arthur, the City of Nederland, the
City of Groves, the City of Port Neches, Texas, municipal
corporations of Jefferson County, Hardin County, the City
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P.R. No. 18980
4-29-15 jdo
of Orange, a municipal corporation of Orange County, Texas,
Orange County, and the Texas Department of Public Safety,
have determined that sharing resources is the most
efficient use of funding and equipment for public safety
radio communications and wish to recognize Orange County
and the Texas Department of Public Safety as a Stakeholder
Agency of the current system.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct .
Section 2 . That the City Manager is authorized to
enter into an Amended Interlocal Agreement regarding the
South East Texas Regional Radio System as depicted in
Exhibit "A" .
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2015 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES :
Mayor:
Councilmembers :
NOES :
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
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P.R. No. 18980
4-29-15 jdo
APPROVED AS TO FORM:
Val TizeiO, C4 Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
3
EXHIBIT "A"
Amendment
Interlocal Agreement
South East Texas Regional Radio System
THIS AGREEMENT is made by and between the City of Beaumont, Texas,
Jefferson County, the City of Port Arthur, City of Nederland, City of Groves, City of Port
Neches, Texas, municipal corporations of Jefferson County, Hardin County, the City of
Orange, a municipal corporation of Orange County, Texas, Orange County, and the Texas
Department of Public Safety authorized to enter into interlocal agreements in accordance
with Chapter 791 of the Government Code of the State of Texas.
WHEREAS, Orange County and the Texas Department of Public Safety has
determined that a unified and integrated radio communications system would improve the
ability of public safety and public service agencies to communicate and cooperate with
each other, and
WHEREAS,the Texas Department of Public Safety owns 700/800 MHz trunked
radio communications system equipment consisting of software, communications
equipment infrastructure, project management and warranty further identified by the
equipment list attached and incorporated herein for all purposes, and
WHEREAS,the City of Beaumont, Texas, Jefferson County,the City of Port
Arthur, City of Nederland, City of Groves, City of Port Neches, Texas, municipal
corporations of Jefferson County, Hardin County, the City of Orange, a municipal
corporation of Orange County, Texas, initially entered and currently operate a joint 800
MHz trunked radio communications system, hereinafter called"South East Texas
Regional Radio System(SETRRS), under agreement outlining ownership, management,
maintenance, guidelines for additional membership, purchasing of additional equipment
and operation of the system using assets and resources belonging to each party, and
WHEREAS, Orange County and the Texas Department of Public Safety has
determined that sharing resources is the most efficient use of funding and equipment for
public safety radio communications and wish to become a Stakeholder Agency of the
current system, and
WHEREAS,the City of Beaumont has agreed to insure all radio equipment
housed at 610 Marina Drive, Beaumont Texas, 77703, and
WHEREAS, Orange County has agreed to provide a suitable tower site including
tower, equipment building, generator backup, utilities, and a T-1 circuit to connect the
additional tower site to the master site in Beaumont, and
Page 1 of 3
WHEREAS,the Texas Department of Public Safety has agreed to provide for
the tower site, six (6) additional compatible frequencies, communications equipment,
installation, and integration including microwave backup for the purpose of enhancing
the communication capabilities of the SETRRS; thereby reducing coverage gaps
identified in the western part of Orange County and becoming a fully integrated part of
the SETRRS supporting Texas Department of Public Safety users and current/future
users of the SETRRS, and
WHEREAS,the Texas Department of Public Safety shall retain ownership of said
equipment and provide continued support and maintenance of the equipment for the
greater of 10 years or the useable life of the equipment; thereby offsetting Texas
Department of Public Safety's payment of normal annual system user fees due by each
agency on the SETRRS. Texas Department of Public Safety shall become a Stakeholder
and user of the SETRRS and provide a primary contact-Project Manager-to represent
Texas Department of Public Safety interests on the system, and
NOW, THEREFORE,upon the mutual covenants, conditions and promises
contained herein, the foregoing Interlocal Agreement executed on the 27th day of March,
2012, is hereby amended by the undersigned upon the terms and conditions stated herein
and the premises herein above recited, approved and adopted on this the day of
, 2015.
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CITY OF ORANGE, TEXAS CITY OF PORT NECHES, TEXAS
By:
By:
Title:
Title:
CITY OF BEAUMONT, TEXAS CITY OF GROVES, TEXAS
By:
By:
Title:
Title:
JEFFERSON COUNTY, TEXAS ORANGE COUNTY, TEXAS
By: By:
Title: Title:
HARDIN COUNTY, TEXAS TEXAS DEPARTMENT OF PUBLIC
SAFETY
By:
By:
Title:
Title:
CITY OF NEDERLAND, TEXAS
By:
Title:
CITY OF PORT ARTHUR, TEXAS
By:
Title:
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