The URL can be used to link to this page

Home My WebLink AboutPR 18976: EXCAVATORS & CONSTRUCTORS CHANGE ORDER NO. 3 ( its „j ,,r, ,p3))A ort rthtt _ Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Sue Polka, P. E., Director of Public Works-,f Date: May 6, 2015 RE: P. R. 18976 RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 18976 that would authorize the City Manager to execute Change Order No. 3 to the contract with Excavators & Constructors, Ltd. for the construction of street paving and drainage improvements along 5th Street between DeQueen Boulevard and 6th Avenue, extending the time of said contract by eleven(11) calendar days. STAFF ANALYSIS: None. BACKGROUND: Resolution 14-294, dated July 8, 2014, awarded a contract to Excavators & Constructors, Ltd., of Port Arthur, Texas, in the amount of $1,991,843.25, for the construction of street paving and drainage improvements along 5th Street. Resolution No. 14-534, requested a time extension of four calendar days with an expected completion date of May 13, 2015, due to inclement weather. Resolution No. 14-599, requested a time extension of six calendar days with an expected completion date of May 19, 2015, also due to inclement weather. Change Order No. 3 is a request for a time extension of eleven calendar days due to weather delays during January and February. BUDGET CONSIDERATIONS: Approval of Change Order No. 3 will have no effect on the approved budget for this project. "Remember we are here to serve the Citizens of Port Arthur" PR No. 18976 05/06/15 sjp RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD., OF PORT ARTHUR, TEXAS, AND GLO, FOR THE CONSTRUCTION OF STREET PAVING AND DRAINAGE IMPROVEMENTS ALONG 5TH STREET, INCREASING THE TIME OF THE CONTRACT BY ELEVEN (11) CALENDAR DAYS, TO A NEW TERM OF 270 CALENDAR DAYS, AT NO ADDITIONAL COST. WHEREAS, on July 8, 2014, per Resolution No. 14-294, the City Council awarded a contract for the construction of street paving and drainage improvements to 5th Street from DeQueen Boulevard to 6th Avenue to Excavators & Constructors, LTD., of Port Arthur, Texas; and, WHEREAS, per Resolution No. 14-534, the City Council approved Change Order No. 1 increasing in the contract time by four calendar days due to weather delays; and, WHEREAS, per Resolution No. 14-599, the City Council approved Change Order No. 2 increasing the time of the contract by six calendar days due to weather delays; and WHEREAS, Excavators & Constructors, Ltd., has submitted Change Order No. 3 for the project, and the Public Works Director/City Engineer and the Project Engineer recommend approval of Change No. 3 extending the contract time by eleven calendar days due to weather delays, attached as Exhibit "A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 3 (attached as Exhibit "A") to the contract between the City of Port Arthur and Excavators & Constructors, Ltd., extending the contract time by eleven calendar days due to weather delays; and, PR No. 18976 05/06/15 sjp Page 2 of 2 THAT, Change Order No. 3 extends the new contract date of completion to May 30, 2015; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED this the day of , A.D. 2015 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: Noes: Mayor ATTEST: APPRO ED AS TO FORM: SL Sherri Bellard Valecia izeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal City Manager ,g,/c ( ( SusanJ. Polka, . E. Shawna Tubbs, CPPD Public Works/City Engineer Purchasing Manager Exhibit "A" "� ARCENEAUX WILSON & COLE LLC �!il Arceneaux Wilson & Cole .::`.;.t,„ AWCEngineering • Surveying • Planning May 1, 2015 Ms. Sue Polka, PE Director of Public Works/City Engineer City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO 3 Storm Sewer Improvements along 5th Street Job No. CPA-730 Dear Ms. Polka: Attached is Change Order No. 3 for the Storm Sewer Improvements along 5th Street project. This change order is for time extension of 11 days due to weather delays for the month of January and February at no extra cost. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 3 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON & COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 eestan Cole, PE Vice President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 Registered Engineering Firm F-16194 Registered Survey Firm 10194049 Arceneau• Wilson 8 Cole--- Awc sEung 'YfJJG Plarentv CHANGE ORDER No. 3 DATE: May 1, 2015 JOB NO. CPA-730 AGREEMENT DATE: August 13, 2014 NAME OF PROJECT: Storm Sewer Improvements along 5th Street OWNER: CITY of PORT ARTHUR CONTRACTOR: Excavators & Constructors, LTD. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 11 days CHANGE ORDER NO. 3 May 1, 2015 Job No. CPA-730, Contract No. 1 T Engin irrg AWC Srnnnying Planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,991,843.25 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,991,843 25 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,991,843.25 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 10 Calendars Days CURRENT DATE OF COMPLETION: May 19, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days The New DATE OF COMPLETION: May 30, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: a RCENEAUX WILSON & COLE LLC [CONT'AR,0" ICER OR OWNER] EXCAVATORS & CONSTRUCTORS, LTD. ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 oRAL qti Texas General Land Office t6i Disaster Recovery „ 36 r'11../SHED a Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: Arceneaux Wilson & Cole LLC City of Port Arthur Excavators & Constructors, 2901 Turtle Creek Drive, Suite 320 444 4`h Street LTD. Port Arthur,TX 77642 Port Arthur,TX 77642 6601 Procter Ext. Port Arthur,TX 77642 Phone No.: 409-724-7888 Phone No.: 409-983-8296 Agreement Date: 8-13-14 Phone No.: 409-962-2677 Date: May 1, 2015 Contract For (Project Description): GLO Contract No.: Project Code No.: P21109 Storm Sewer Improvements 215302-1 along 5th Street Bid Package No.: 6 Change Order No.: 3 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $ 1,991,843.25 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No. $ 0.00 Change Orders: 10 days Contract Price Prior to Contract Time Prior to this Change Order: $ 1,991,843.25 this Change Order: 280 days Net Increase/Decr ace of Net Increase/Derr ace of this Change Order: $ 0.00 this Change Order: 11 days Contract Price With all Contract Time With all Approved Change Orders: $ 1,991,843.25 Change Orders: 291 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 0.00 % (mm/dd/yy) 12 /31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 8/15 /2014 (mm/dd/yy) 5/30/2015 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEND D: APPROVED: ACCEPT By: t' rti By: By: ENGINEER OWNER CONTRACTOR Date: .5--- y/S---- Date: Date: S:1-45--- Construction Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease ❑■ No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease ❑■No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease ❑No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ❑■ Yes ❑ No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes ❑ No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) ❑■ Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑■ Yes ❑ No 8. Are the handicapped access requirements/approval still valid? (if applicable) ❑■ Yes ❑ No 9. Are other Disaster Recovery contractual special condition clearance still valid? ❑ Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program May 2012