HomeMy WebLinkAboutPR 18983: CRABTREE BARRICADE SYSTEMS INC CONTRACT City of t.
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: May 2, 2015
To: Brian McDougal. City Manager
From: Susan Polka, P.E., Public Works Director/City Engineer `1
RE: Proposed Resolution No. 18983
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18983 authorizing the renewal of an
annual striping of city streets with Crabtree Barricade Systems, Inc. for the not to exceed amount of
$50,000.00.
BACKGROUND
This was an annual contract to provide for the striping of city streets with the option to renew for two (2)
more years as per Resolution No. 14-213. This is the first additional one year renewal.
BUDGET/FISCAL EFFECT
Funding available in Public Works/Other Contractual Services Account No. 001-1205-531.59-00.
STAFFING/EMPLOYEE EFFECT
none
SUMMARY
The Public Works Department recommends that the City Council authorize the renewal of annual striping
of city streets with Crabtree Barricade Systems, Inc. for the not to exceed amount of$50,000.00.
: MAY 7 454Ffi _
"Remember we are here to serve the Citizens of Port Arthur"
PR No. 18983
05/08/15 sjp
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE AGREEMENT WITH CRABTREE BARRICADE
SYSTEMS, INC. OF BEAUMONT, TEXAS, FOR THE ANNUAL STRIPING
OF CITY STREETS, IN AN ANNUAL NOT TO EXCEED AMOUNT OF
$50,000.00 CONTINGENT ON FUNDING BEING AVAILABLE IN PUBLIC
WORKS/OTHER CONTRACTUAL SERVICES ACCOUNT NO. 001-1205-
531.59-00.
WHEREAS, the City of Port Arthur, Texas proposes to stripe and/or re-stripe existing and/or
reconstructed roads; and,
WHEREAS, the City entered into a one year agreement with Crabtree Barricade Systems per
Resolution No. 14-213 for this service, with the option to renew for two (2) additional one-year periods; and,
WHEREAS,this contract shall have the option for renewal of one (1) additional year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute the second year
(first renewal) of the contract with Crabtree Barricade Systems, Inc. of Beaumont, Texas (attached as Exhibit
"A") for the Annual Striping of City Streets, in an annual not to exceed amount of$50,000, with the option
to renew the contract for one (1) additional year, contingent on funding being available in Public
Works/Other Contractual Services—Account No. 001-1205-531.59-00.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
PR No. 18983
05/06/15 sjp
Page 2 of 2
READ, ADOPTED, AND APPROVED this the day of , A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
/Z
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS FOR AVAILABILITY OF FUNDS:
/f / /
Brian McDougal Deborah Echols, CPA
City Manager Director of Finance
R-1 ? n,
Susan J. Polka, P. E. Shawna Tubbs, CPPO
Public Works/City Engineer Purchasing Manager
Exhibit "A"
RENEWAL CONTRACT FOR STRIPING OF CITY STREETS
THIS AGREEMENT, made this the of May 20 15 ,_by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and Crabtree Barricade Systems, Inc. ,
hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 14-213, the City entered into a one-year contract with the
option of renewal for two (2) additional one-year periods. The parties hereby
agree to exercise said option for a second year.
2. The term of this Contract shall be from May 13, 2015 to May 12, 2016 unless
sooner terminated under the provisions hereof. The City can terminate this
contract at its convenience which includes, but is not limited to, funding not
being available in any budget cycle within thirty (30) days written notice.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to supply the materials described in the specifications
and contract documents at the unit prices shown in the original bid.
5. This contract shall not exceed the amount of $50,000.00.
6. The term "Contract Documents" means and includes the following:
1) Agreement
2) Invitation to Bid*
3) Ccncral Information*
4) Specifications*
5) B-id*
6) Bidder's Information Sheet*
* These items were attached to the original letting contract. The agreement
only is included for this renewal.
7. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
8. IN WITNESS WHEREOF, the parties here to have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies,
each of which shall be deemed an original of the date first written above.
OWNER: CONTRACTOR:
CITY OF PORT ARTHUR CRABTREE BARRICADE
SYSTEMS, INC.
BY: BY:
Brian McDougal Guy Crabtree
City Manager