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Home My WebLink AboutPR 18988: ALLCO CONTRACT City of c—� ort rthu t Ie.xus INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: May 5, 2015 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Director of Utility Operations RE: Proposed Resolution No. 18988 Nature of the Request: The City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00. The project engineer, Arceneaux Wilson & Cole LLC, recommends Change Order No. 9 for a time extension of 13 days, due to weather delays,to a new contract completion date of May 26, 2015. Staff Analysis, Considerations: Existing staff will monitor the contractor's performance. Recommendation: I recommend that the City Council approve Proposed Resolution No. 18988 authorizing the City Manager to execute Change Order No. 9 to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe, for time extension of 13 days, due to weather delays, to a new contract completion date of May 26, 2015. Budget Considerations: None. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 18988 5/5/15 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 9 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE, FOR TIME EXTENSION OF 13 DAYS, DUE TO WEATHER DELAYS, TO A NEW CONTRACT COMPLETION DATE OF MAY 26,2015. WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and, WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and, WHEREAS, per Resolution No. 14-388, Change Order No. 2 authorized a time extension of 4 days due to weather delays to a new contract time of 274 days; and, WHEREAS, per Resolution No. 14-450, Change Order No. 3 authorized a time extension of six (6) days due to weather delays to a new contract time of 280 days; and WHEREAS, per Resolution No. 14-555, Change Order No. 4 authorized a time extension of seven(7) days due to weather delays to a new contract time of 287 days; and, WHEREAS, per Resolution No. 14-608, Change Order No. 5 authorized a time extension of seven(7) days due to weather delays to a new contract time of 294 days; and, WHEREAS, per Resolution No. 14-644, Change Order No. 6 authorized a time extension of eleven (11) days due to weather delays to a new contract time of and 305 days and a P.R. No. 18988 5/5/15 jj Page 2 of 4 contract price increase of$79,675.00 due to the extension of three directional drills due to soil conditions in the working area; and, WHEREAS, per Resolution No. 15-086, Change Order No. 7 authorized a time extension of 24 days, due to weather delays,to a new contract term of 329 days; and, WHEREAS, per Resolution No. 15-148, Change Order No. 8 authorized an increase in the contract by $10,880 to modify the existing chain link fence around Sabine Pass Standpipe, to a new contract amount of$3,608,402.89, and an increase in the total contract time by seventeen (17) days, due to weather delays,to a new completion date of May 13, 2015; and, WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 9 for a time extension of 13 days, attached as Exhibit "A", to accomplish this work. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 9 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, increasing the total contract time by thirteen(13) days due to weather delays; and, THAT, Change Order No. 9 increases the contract time to a new completion date of May 26, 2015; and, THAT, Change Order No. 9 will require no additional funding; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at P.R. No. 18988 5-5-15 Page 3 of 4 a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPRO . 1 AS TO FORM: ..nialtiotit`mm_ Sherri Bellard Valecia Ti. City Secretary City Attorney 110 APPROVED FOR ADMINISTRATION: i t._(A Brian McDougal Shawna Tubbs, PO, CPPB City Manager Purchasing Manager Jimmie Johnson, Ph.D. Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: N/A Deborah Echols, CPA Director of Finance Exhibit "A" (AW&C Change Order No. 9) AARCENEAUX WILSON & COLE LLC Arceneaux Wilson & Cole. AWCEngineering • Surveying • Planning May 1, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO 9 STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE Job No, CPA-705 Dear Dr. Johnson: Attached is Change Order No. 9 for the State Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe. This change order is for time extension of 13 days due to weather delays for the month of April at no extra cost. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 9 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON & COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE RECEIVED Vice President MAY 4 2015 UTILITY OPERATIONS Admin.-City Hall (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 Registered Engineering Firm F-16194 Registered Survey Firm 10194049 Arcenea u= WIISOD 8 Cole :,, AWCPia rtrNn7TAL' u!:g CHANGE ORDER No. 9 DATE: May 1, 2015 JOB NO. CPA-705 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: State Highway 87 Water System Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 13 days CHANGE ORDER NO. 9 May 1, 2015 Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,608,402.89 The CONTRACT PRICE due to this CHANGE ORDER will be Weer-eased} by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,608,402.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 76 Calendar Days CURRENT DATE OF COMPLETION: May 13. 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 13 Days The New DATE OF COMPLETION: May 26, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ,e411( .40/ ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 o 1 2