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Home My WebLink AboutPR 19011: CHANGE ORDER NO. 1 GLO AND BDS CONSTRUCTORS, LLC, DBA MK CONSTRUCTORS J _ ,,,,,rgy 40 CitV ut "" ort rtl �� T�_ tc INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Sue Polka, P. E., Public Works Director/City Engineer, 4 r Date: May 21, 2015 RE: P. R. 19011 RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 19011 that would authorize the City Manager to execute Change Order No. 1 to the contract with BDS Constructors LLC, dba MK Constructors for the construction of roadway rehabilitation and drainage improvements along 9th Street between Williams Avenue and Duff Drive and on Duff Drive south of 9th Street, increasing the the contract time by 69 days for a new completion date of August 8, 2015. STAFF ANALYSIS: None. BACKGROUND: Resolution 14-443, dated September 29, 2014, awarded a contract to BDS Constructors LLC, dba MK Constructors, of Vidor, Texas, in the amount of $679,545.00, for the construction of roadway rehabilitation and drainage improvements along 9th Street. This Change Order request is an increase in the contract time due to allow City staff to complete reconstruction work on Duff Avenue that was not a part of this contract to allow for the entire area to be paved at the same time. The current contract time is 180 days with a completion date of May 31, 2015. Change Order No. 1 increases the contract time by 69 days resulting in a final completion date of August 8, 2015. BUDGET CONSIDERATIONS: There will be no change to the project budget. "Remember we are here to serve the Citizens of Port Arthur" P.R. No. 19011 5/21/15 sjp RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR, GLO, AND BDS CONSTRUCTORS, LLC, DBA MK CONSTRUCTORS OF VIDOR, TEXAS FOR THE 9th STREET PAVING IMPROVEMENTS PROJECT — WILLIAMS AVENUE TO DUFF DRIVE, AND ON DUFF DRIVE SOUTH OF 9TH STREET, INCREASING THE CONTRACT TIME BY 69 DAYS, GLO ROUND 2.1 PROGRAM, PROJECT NO. I2119, ACCOUNT NO. 144-1201-532.59-00. WHEREAS, on September 29, 2014, per Resolution No. 14-443, the City Council awarded a contract for the 9th Street Improvements to BDS Constructors, LLC, dba MK Constructors, of Vidor, Texas, in the amount of $679,545.00 with a contract time of 180 days, said project being from Williams Avenue to Duff Drive and Duff Drive south of 9th Street; and, WHEREAS, the City requested the Contractor to stop work in order for City staff to complete roadway base and concrete curb and gutter work on a segment of Duff Drive not included in the contract, in order to complete roadway reconstruction in the area; and WHEREAS, BDS Constructors, LLC, dba MK Constructors, has submitted Change Order No. 1 for contract time extension and the Public Works Director/City Engineer and the Project Engineer recommend approval of Change Order No. 1 in the increased time of 69 days attached as Exhibit"A"; NOW THEREFORE, P.R. No. 19011 5/21/15 sjp Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 1 (attached as Exhibit "A") to the contract between the City of Port Arthur and BDS Constructors, LLC, dba MK Constructors, increasing the total contract time by 69 days; and, THAT, Change Order No. 1 increases the contract time to a new total of 249 days for a completion date of August 8, 2015; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Deloris Prince Mayor P.R. No. 19011 5/21/14 sjp Page 3 of 3 ATTEST: APPROVED AS TO FORM: 3-7-2 Sherri Bellard alecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: ' / i ,I Brian McDougal Shawna Tubbs, CPPO, CPPB City Manager Purchasing Manager ,Stigan J. Polka, P.E. Director of Public Works/City Engineer APPROVED AS TO AVAILABILTIY OF FUNDS: (Subject to Project Budget Adjustment) N/1 Deborah Echols Director of Finance Project No. I2119 Account No. 144-1201-532.59-00 EXHIBIT "A" P.R. No. 19011 ARCENEAUX WILSON & COLE LLC Arcencaua Wilson & AWCEngineering • Surveying • Planning May 20, 2015 Ms. Sue Polka Director of Public Works/City Engineer City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO I Roadway Rehabilitation & Drainage Improvements along 9th Street Job No, CPA-780 Dear Ms. Polka: Attached is Change Order No. 1 for the Roadway Rehabilitation & Drainage Improvements along 9th Street. This change order is for a time extension of 69 days to allow for the completion for the city employees to complete their work on Duff Avenue. The contractor was instructed to stop work to allow the City of Port Arthur employees to complete their construction work on Duff Avenue before finishing the street to avoid having to reconstruct that section of roadway again. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 1 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON & COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 Registered Engineering Firm F-16194 Registered Survey Firm 10194049 .------->' J r • Arcenesux WWi#crN A Cole- ^4 0.. '"; nfIZ AWC 1rrgtrmIl! i'ltf t!f71 J:'yl CHANGE ORDER No. 1 DATE: May 20, 2015 JOB NO. CPA-780 AGREEMENT DATE: October 9, 2014 NAME OF PROJECT: Roadway Rehabilitation & Drainage Improvements Along 9th Street From Williams Avenue to Duff Drive and On Duff Drive South of 9th Street OWNER: CITY of PORT ARTHUR CONTRACTOR: BDS Constructors LLC dba MK Constructors The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 69 days _f. CHANGE ORDER NO. I / ,L1 �!-- May 20, 2015 Arco.. sus Wilson to Colo '' Job No. CPA-780, Contract No. I AW F.>nnnRin•n•ut�r,7 7 :Tanning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $679.545.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $679,545.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER,will be $679,545 00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 180 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendars Days CURRENT DATE OF COMPLETION: May 31, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 69 Days The New DATE OF COMPLETION: August 08, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CON 'ACTOR,OFFICER OR OWNER] BDS CONSTRUCTORS LLC DBA MK CONSTRUCTORS ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 � /4'/'. ° Texas General Land Office ult ► , Disaster Recovery Sr l''''A4L IS H EP Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: BDS Constructors LLC CITY OF PORT ARTHUR ARCENEAUX dba MK Constructors 444 4TH STREET WILSON & COLE LLC 2485 North Street PORT ARTHUR, TX 77642 2901 TURTLE CREEEK DR. Vidor, TX 77662 SUITE 320 Phone No.: 409-769-0089 PORT ARTHUR, TX 77642 Phone No.: 409-983-8296 Agreement Date: September 3, 2014 Phone No.: 409-724-7888 Date: May 19, 2015 Contract For (Project Description): GLO Contract No.: Project Code No.: P21111 12-305-025-6542 Roadway Rehabilitation & Drainage Improvements along Bid Package No.: 8 9th Street Change Order No.: 1 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $679,545.00 Original Contract Time: 180 days Previous Change Order(s): Net Change From Previous No. 1 to No. 1 $ 0.00 Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $ 679,545.00 this Change Order: 0 days Net Increase/Decrease of Net Increase/Decrease of this Change Order: $ 0.00 this Change Order: 69 days Contract Price With all Contract Time With all Approved Change Orders: $679,545.00 Change Orders: 69 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 0.00 % (mm/dd/yy) 12 / 31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10/6/2014 (mm/dd/yy) 08 / 08 / 2015 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEN APPROVED: ACCEPTED: " By: � By: By: 'l!, _ () ENGINEER OWNER CONTRACTOR Date: S j/S Date: Date: 5)20116 Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease ✓ No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease ✓ No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease ✓ No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? ✓ Yes ❑ No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes ✓ No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) ✓ Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ✓ Yes ❑ No 8. Are the handicapped access requirements/approval still valid? (if applicable) ✓ Yes ❑ No 9. Are other Disaster Recovery contractual special condition clearance still valid? ✓ Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program May 2012