HomeMy WebLinkAboutPR 18995: FIRST RENEWAL OF A CONTRACT, PURCHASE OF RESILIENT SEAT VALVES, FOR UTILITY OPERATIONS Citv of P.R. No. 18995
5/6/15 jt
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Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: May 5, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 18995
Nature of the Request:
The Utility Operations Department routinely uses Resilient Seat Valves to maintain the Water
and Wastewater systems throughout the City. These valves are used to isolate relatively
small portions of our water system in order to minimize service disruption to larger areas
during maintenance and/or expansion. Also, these water valves isolate piping throughout our
treatment plants, lift stations and pump stations.
The Purchasing Division has solicited bids for such resilient seat valves and the lowest bidder
was MDN Enterprises of New Caney, Texas, who was awarded the contract. MDN
Enterprises has agreed to extend their current pricing another year.
StaffAnalysis, Considerations:
Existing staff will maintain these valves in our Warehouse inventory.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 18995 authorizing the
second year renewal of a contract for the purchase of Resilient Seat Valves with MDN
Enterprises, of New Caney, Texas in the total estimated annual amount of$126,877.98.
Bucket Considerations:
This equipment will be maintained in our Warehouse inventory and charged to the
appropriate account when used, 410-1253-532.35-00 (Water System), and 410-1255-532.33-
00 (Sanitary Sewer Systems) for routine valve installation/replacement.
P. R. No. 18995
05/06/15 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(FIRST RENEWAL) OF A CONTRACT FOR THE
PURCHASE OF RESILIENT SEAT VALVES, FOR THE
UTILITY OPERATIONS DEPARTMENT WITH MDN
ENTERPRISES OF NEW CANEY, TEXAS, IN THE
AMOUNT NOT TO EXCEED $126,887.98. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 410-1253-532.35-00 &
410-1255-532.33-00.
WHEREAS, the Utility Operations Department routinely uses Resilient Seat Valves to
maintain the Water and Wastewater systems throughout the City; and,
WHEREAS, per Resolution No. 14-266, the City Council awarded the contract to MDN
Enterprises of New Caney, TX with the option to renew the contract for up to two additional one
year periods; and,
WHEREAS, the City desires to renew the contract for resilient seat valves with MDN
Enterprises for another year in the not to exceed amount of$126,887.98.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the City Council hereby authorizes the first renewal of the non-exclusive contract
between the CITY OF PORT ARTHUR and MDN Enterprises of New Caney, Texas, for one (1)
year with the option to renew for one (1) additional one year period in the total amount not to
exceed $126,887.98; and,
THAT, an authorized representative of MDN Enterprises shall sign this resolution
agreeing to the terms thereof; and,
THAT, the City can terminate this contract at its convenience with thirty (30) days
written notice; and,
P. R. No. 18995
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THAT, funding for this material is provided for in the Utility Operations O&M budget;
and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
APPROVEVia-
1 AS TO FORM:
0 a
Valecia Tizeno 0 Jimmie Johnson, PhD.
City Attorney Director of Utility Operations
APPROVED AS TO AVAILABILITY OF
FUNDS:
delAa4aL 440/1.4)1(#54124 /192
Deborah Echols Shawna Tubbs, CPPB
Director of Finance Purchasing Manager
#410-1253-532.35-00
#410-1255-532.33-00
P. R. No. 18995
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AGREED TO:
MDN Enterprises