HomeMy WebLinkAboutPR 19023: CHANGE ORDER NO. 4, EXCAVATORS & CONSTRUCTORS, LTD. 17 DAY INCREASE City of �= cin
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: June 3, 2015
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director . L
RE: Proposed Resolution No. 19023
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19023 authorizing the City Manager to execute
Change Order No. 4 to the contract between the City of Port Arthur and Excavators & Constructors,
LTD., of Port Arthur, Texas and the GLO for the construction of street paving and drainage
improvements along 5th Street increasing the contract time by seventeen (17) days, to a new term of 308
calendar days at no additional cost.
BACKGROUND
Per Resolution 14-294, a construction contract was awarded to Excavators & Constructors, LTD. for the
5th Street Drainage Improvements and Street Paving from DeQueen Blvd. to 6th Avenue for a term of 270
calendar days. Per Resolution 14-534, the City Council approved Change Order No. 1 to the contract
increasing the term by four (4) days to 274 calendar days. Per Resolution 14-599, the City Council
approved Change Order No. 2 to the contract increasing the term by six (6) days to 280 calendar days.
Per Resolution 15-184, the City Council approved Change Order No. 3 to the contract increasing the term
by eleven (11) days to 291 calendar days. Excavators & Constructors, LTD., request additional time
extension of seventeen (17) calendar days due to rain delays during the construction period increasing the
term to 308 calendar days.
BUDGET/FISCAL EFFECT
Funds are available in account CDBG Streets Program 001-1203-531.86-01
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
I recommend that the City Council approve P. R. No. 19023 authorizing the City Manager to execute
Change Order No. 4 to the contract between the City of Port Arthur and Excavators & Constructors,
LTD., of Port Arthur, Texas and the GLO for the construction of street paving and drainage
improvements along 5th Street increasing the contract time by seventeen (17) days, to a new term of 308
calendar days at no additional cost.
"Remember we are here to serve the Citizens of Port Arthur"
improvements along 5th Street increasing the contract time by seventeen (17) days, to a new term of 308
calendar days at no additional cost.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. No. 19023
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Page 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 4 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD., OF
PORT ARTHUR, TEXAS, AND GLO, FOR THE CONSTRUCTION OF
STREET PAVING AND DRAINAGE IMPROVEMENTS ALONG STH
STREET, INCREASING THE TIME OF THE CONTRACT BY
SEVENTEEN (17) CALENDAR DAYS, TO A NEW TERM OF 308
CALENDAR DAYS, AT NO ADDITIONAL COST.
WHEREAS, per Resolution No. 14-294, the City Council awarded a contract for
the construction of street paving and drainage improvements to 5th Street from
DeQueen Blvd. to 6th Avenue to Excavators & Constructors, LTD., of Port Arthur, Texas;
and,
WHEREAS, the construction of storm sewer improvements began on August 13,
2014, with a contract time of 270 calendar days and ending date of May 9, 2015; and
WHEREAS, the purchase order issued for this project has a completion date of
May 9, 2015; and
WHEREAS, per Resolution No. 14-534, the City Council approved Change Order
No. 1 to the contract increasing the contract time by four (4) days to 274 calendar
days; and,
WHEREAS, per Resolution No. 14-599, the City Council approved Change Order
No. 2 to the contract increasing the contract time by six (6) days to 280 calendar days;
and,
P.R. No. 19023
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Page 2
WHEREAS, per Resolution No. 15-184, the City Council approved Change Order
No. 3 to the contract increasing the contract time by eleven (11) days to 291 calendar
days; and,
WHEREAS, Excavators & Constructors, LTD., had requested a time extension of
seventeen (17) calendars days to their contract for rain delays during the construction
period; and,
WHEREAS, our project engineer, Arceneaux, Wilson, & Cole LLC, has examined
the request and recommends proposed Change Order No. 4 in the amount of seventeen
(17) calendar days to be added to the contract time for Excavators & Constructors,
LTD., said Change order No. 4 being attached as Exhibit ''A"; and,
WHEREAS, the new ending date for Excavators & Constructors, LTD.'s contract
would be June 16, 2015, if the Change Order is approved; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager is hereby authorized and directed to execute, on behalf
of the City of Port Arthur, Change Order No. 4, attached as Exhibit "A" to the contract
between the City of Port Arthur, Texas and Excavators & Constructors, LTD., for the
extension of said contract by seventeen (17) calendar days, with the new ending date
of the contract being June 16, 2015; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 19023
Page 3
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
17,(14I ;�City Atto ey Deborah Echols, CPA
Director of Finance
APPROVED FOR ADMINISTRATION:
Brian McDougal Rawe tts T. Baaheth, r.
City Manager Interim Director of Public Works
Shawna Tubbs
Purchasing Manager
P.R. No. 19023
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Page 4
EXHIBIT "A"
ARCENEAUX WILSON & COLE LLC
Arcenneaux Wilson & Cole—
/S
WC Engineering • Surveying • Planning
June 1, 2015
Mr. Rawetts Baaheth
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CHANGE ORDER NO 4
Storm Sewer Improvements along 5f'' Street
Job No. CPA-730
Dear Mr. Baaheth:
Attached is Change Order No. 4 for the Storm Sewer Improvements along 5th Street project.
This change order is for time extension of 17 days due to weather delays for the month of May
at no extra cost. I recommend that the City of Port Arthur authorize this change to the contract.
I have attached Change Order No. 4 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional information,
please contact our office.
Very truly yours,
ARCENEAUX WILSON & COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
Registered Engineering Firm F-16194 Registered Survey Firm 10194049
Arceneaux Wilson & Cole
A\1T1d Planning
.SarveyIng
Planning
CHANGE ORDER No. 4
DATE: June 1, 2015 JOB NO. CPA-730
AGREEMENT DATE: August 13, 2014
NAME OF PROJECT: Storm Sewer Improvements along 5th Street
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Excavators & Constructors, LTD.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 17 days
CHANGE ORDER NO. 4
June 1, 2015
Engineerr7g Job No. CPA-730, Contract No. 1
AWC Planni''
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,991,843.25
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,991,843.25
The CONTRACT PRICE due to this CHANGE ORDER will be {increased] {decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,991,843.25
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 21 Calendars Days
CURRENT DATE OF COMPLETION: May 30, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 17 Days
The New DATE OF COMPLETION: June 16, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
i
, --'"tL _-0649--Y__________
ARCENEAUX WILSON & COLE LLC [CONT R, FlCERO�,Z1
EX AVATORS & CONSTRUCTORS, LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
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TAaLISHED�$
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
Arceneaux Wilson & Cole LLC City of Port Arthur Excavators & Constructors,
2901 Turtle Creek Drive, Suite 320 444 4th Street LTD.
Port Arthur,TX 77642 Port Arthur,TX 77642 6601 Procter Ext.
Port Arthur,TX 77642
Phone No.: 409-724-7888 Phone No.: 409-983-8296
Agreement Date: 8-13-14
Phone No.: 409-962-2677
Date: May 1, 2015 Contract For(Project Description): GLO Contract No.:
Project Code No.: P21109 Storm Sewer Improvements 215302-1
along 5th Street
Bid Package No.: 6 Change Order No.: 4
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,991,843.25 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. $ 0.00 Change Orders: 21 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,991,843.25 this Change Order: 291 days
Net Increase/Decrease of Net Increase/Deer ace of
this Change Order: $ 0.00 this Change Order: 17 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,991,843.25 Change Orders: 308 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
0.00 % (mm/dd/yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 8/15 /2014 (mm/dd/yy) 6/16/2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMENDED: APPROVED: ACCEPT.
By: By: By:
ENGINEER OWNER CONT'6 TOR
Date: tK1o3/S Date: Date: G 7/5*--
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease ■❑ No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: ❑ Increase 0 Decrease 0■No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease I:No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? p Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes ■❑ No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) ❑■ Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) p Yes 0 No
8. Are the handicapped access requirements/approval
still valid? (if applicable) ■❑ Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? ❑■ Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012