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HomeMy WebLinkAboutMINUTES 02/03/2015 REGULAR MEETING REGULAR MEETING — February 3, 2015 I. INVOCATION, PLEDGE & ROLL CALL Mr. Terry Hamilton gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, February 3, 2015 at 5:30 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Deloris "Bobbie" Prince; Councilmembers Raymond Scott, Jr., Tiffany Hamilton, Morris Alright, III, Stephen A. Mosely, Robert E. "Bob" Williamson, and Kaprina Frank; Interim City Manager Brain McDougal, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police Mark Blanton. Mayor Pro Tern Derrick Freeman joined the Regular Meeting at 5:35 p.m. Councilmember Willie "Bae" Lewis, Jr., joined the Regular Meeting at 5:41 p.m. Councilmember Morris Albright, III was absent from the Regular Meeting. II. PROCLAMATIONS & MINUTES Proclamations Mayor Prince issued the following Proclamation: February 8 — 14 2015 as AACBPR National Cardiac Rehabilitation Week Minutes December 9, 2014 Special Executive Meeting December 9, 2014 Regular Meeting December 15, 2014 Special Executive Meeting December 18, 2014 Special Meeting Upon the motion of Mayor Pro Tern Freeman, seconded by Councilmember Williamson the above-mentioned minutes were approved. III. Petitions & Communications A. Speakers (1) Harold Doucet, Sr. Regarding Edison Square Project Mr. Harold Doucet, Sr., 5120 Cambridge Avenue, appeared before the City Council to discuss the above-mentioned topic. B. Presentations Presentation By Finance Director, Deborah Echols, CPA and Gayle Botley, CPA Of The Comprehensive Annual Financial Report For The Year Ended September 30, 2013 Finance Director Deborah Echols and CPA Gayle Botley gave the above-mentioned presentation. C. Employee Recognition — None D. Correspondence - None V. PUBLIC HEARINGS — 6:00 PM — None VI. UNFINISHED BUSINESS — None VI. CONSENT AGENDA The motion was made by Councilmember Williamson and seconded by Mayor Pro Tem Freeman that the following Consent Agenda items be adopted: The following roll call vote was taken on the motion to adopt the Consent Agenda: Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" B. Resolutions — Consent (2) P.R. No. 18812 — A Resolution Authorizing The Award Of Bid And The Execution Of A One (1) Year Contract For The Repairing/Refurbishing Of Refuse Containers With Double W Service, L.L.C., Of Meridian, Texas, In The Not-To-Exceed Amount Of $50,000.00. Public Works Container Service Account No. 403-1273-533.59-00 Proposed Resolution No. 18812 was adopted becoming Resolution No. 15-033. (4) P.R. No. 18819 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Continue Billboard Advertisement In The Houston Market For An Additional Six (6) Four (4) Week Periods Using Outfront Media Of Houston, Texas, Through Cornerstone Advertising & Design, At A Cost Not To Exceed $15,000.00. Funds Available In EDC Account No. 120-1429-582.59-06 Proposed Resolution No. 18819 was adopted becoming Resolution No. 15-034 (6) P.R. No. 18821 — A Resolution Rescinding Resolution No. 14-369 In Its Entirety As It Pertains To Entering Into An Economic Incentive Contract & Loan Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation, And GBM Globe Texas, LLC Proposed Resolution No. 18821 was adopted becoming Resolution No. 15-035. (7) P.R. No. 18823 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 2031 Green Avenue, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program. Account No. 108-2141-626.54-01, Project No. HE1204 Proposed Resolution No. 18823 was adopted becoming Resolution No. 15-036. (8) P.R. No. 18825 — A Resolution Accepting A Water Utilities Easement From Goodwill Industries Of Texas, For The Construction, Installation, Laying And Maintaining Of Water Utilities On Their Property At 4352 F.M. Hwy 365, Port Arthur, Texas Proposed Resolution No. 18825 was adopted becoming Resolution No. 15-037. City Council Minutes 2 Regular Meeting — February 3, 2015 (9) P.R. No. 18828 — A Resolution Authorizing The First Renewal, The Second Year, Of A Contract With Rad Graphics Of Nederland, Texas, For Certain Uniform Items For The Fire Department, In An Amount Not To Exceed $6,230.00. Funding Available In Fire Department Account No. 001-1121-522.26-00 Proposed Resolution No. 18828 was adopted becoming Resolution No. 15-038. (11) P.R. No. 18837 - A Resolution Authorizing The City Manager To Execute A Contract With Casco Industries Of Houston, Texas, For Firefighting Protective Coats And Trousers In An Amount Not To Exceed $54,500.00. Funding From Fire Department Account No. 001-1121-522.26-00 Proposed Resolution No. 18837 was adopted becoming Resolution No. 15-039. (12) P.R. No. 18838 — A Resolution Authorizing The City Manager To Execute The Second And Final Year Renewal Of The Contract Between The City Of Port Arthur And Sprint Waste Solutions Of Port Arthur, Texas, For Leachate Hauling At The City Landfill, For A Fee Of $53.78 Per Hour In The Not-To-Exceed Amount Of $100,000.00. Funding Is Available In Landfill Account No. 403-1274-533.51-01 Proposed Resolution No. 18838 was adopted becoming Resolution No. 15-040. (14) P.R. No. 18840 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And SETX Construction Corp. Of Beaumont, Texas, For The Improvements To Lincoln Park, Montrose Park And Lyon's Park, Increasing The Time Of The Contract Amount By 30 Calendar Days, Due To Unforeseen Weather Conditions, To A New Term Of 115 Days, At No Additional Cost Proposed Resolution No. 18840 was adopted becoming Resolution No. 15-041. VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent Item A. Expense Reports Councilmember Tiffany Hamilton: Attended US Conference Of Mayors Washington, D.C. January 20-24, 2015 $1,580.20 The Mayor introduced the above-mentioned Consent Item A. The motion was made by Councilmember Lewis and seconded by Councilmember Mosely that Proposed Consent Item A. be adopted. The following roll call vote was taken on the motion to adopt Consent Item A.: Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" City Council Minutes 3 Regular Meeting — February 3, 2015 Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Consent Item A. was adopted. A. Resolutions (1) P.R. No. 18772 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And McInnis Construction, Inc., Of Silsbee, Texas, For The Construction Of Street Paving And Drainage Improvements Along 18th Street, Increasing The Time Of The Contract Amount By Twenty- One (21) Calendar Days, Due To Close Proximity Of Existing 24" Waterline, To A New Term Of 291 Days, At No Additional Cost The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tem Freeman and seconded by Councilmember Mosely that Proposed Resolution No. 18772 be adopted. Public Works Director Sue Polka appeared before the City Council to answer inquiries regarding the above-mentioned change order. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18772: Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18772 was adopted becoming Resolution No. 15-042. The caption of Resolution No. 15-042 reads as follows: RESOLUTION NO. 15-042 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND MCINNIS CONSTRUCTION, INC., OF SILSBEE, TEXAS, FOR THE CONSTRUCTION OF STREET PAVING AND DRAINAGE IMPROVEMENTS ALONG 18TH STREET, INCREASING THE TIME OF THE CONTRACT AMOUNT BY TWENTY-ONE (21) CALENDAR DAYS, DUE TO CLOSE PROXIMITY OF EXISTING 24" WATERLINE, TO A NEW TERM OF 291 DAYS, AT NO ADDITIONAL COST (3) P.R. No. 18818 — A Resolution Approving A Pre- Employment Workforce Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Lamar State College Port Arthur For The City Council Minutes 4 Regular Meeting — February 3, 2015 Training Of Twenty (20) Port Arthur Residents As Commercial Drivers In An Amount Not To Exceed $30,400.00. Funding Available In EDC Account No. 120- 1429-582.59-07 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Scott and seconded by Mayor Pro Tern Freeman that Proposed Resolution No. 18818 be adopted. EDC Executive Director Floyd Batiste appeared before the City Council to answer inquiries regarding the above-mentioned workforce training. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18818: Councilmember Frank "Yes" Mayor Pro Tern Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18818 was adopted becoming Resolution No. 15-043. The caption of Resolution No. 15-043 reads as follows: RESOLUTION NO. 15-043 A RESOLUTION APPROVING A PRE- EMPLOYMENT WORKFORCE TRAINING AGREEMENT BETWEEN THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION AND LAMAR STATE COLLEGE PORT ARTHUR FOR THE TRAINING OF TWENTY (20) PORT ARTHUR RESIDENTS AS COMMERCIAL DRIVERS IN AN AMOUNT NOT TO EXCEED $30,400.00. FUNDING AVAILABLE IN EDC ACCOUNT NO. 120-1429-582.59-07 (5) P.R. No. 18820 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Continue The Billboard Advertisement In The Houston Market For Six (6) Additional Four (4) Week Periods Using Cornerstone Advertising & Design Of Beaumont, Texas, For Agency Fees For Billboard Research, Preparation Of Contract And Monitoring Of The Billboard During Rental Period, In An Amount Not To Exceed $2,647.06. Funding Available In EDC Account No. 120-1429-582.59-06 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Freeman and seconded by Councilmember Williamson that Proposed Resolution No. 18820 be adopted. EDC Executive Director Floyd Batiste appeared before the City Council to answer inquiries regarding the above-mentioned advertisement. City Council Minutes 5 Regular Meeting — February 3, 2015 The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18820: Councilmember Frank "Yes" Mayor Pro Tem Freeman "No" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "No" Mayor Prince "Yes" Proposed Resolution No. 18820 was adopted becoming Resolution No. 15-044. The caption of Resolution No. 15-044 reads as follows: RESOLUTION NO. 15-044 A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO CONTINUE THE BILLBOARD ADVERTISEMENT IN THE HOUSTON MARKET FOR SIX (6) ADDITIONAL FOUR (4) WEEK PERIODS USING CORNERSTONE ADVERTISING & DESIGN OF BEAUMONT, TEXAS, FOR AGENCY FEES FOR BILLBOARD RESEARCH, PREPARATION OF CONTRACT AND MONITORING OF THE BILLBOARD DURING RENTAL PERIOD, IN AN AMOUNT NOT TO EXCEED $2,647.06. FUNDING AVAILABLE IN EDC ACCOUNT NO. 120-1429- 582.59-06 (10) P.R. No. 18836 — A Resolution Calling For A Public Hearing To Consider A Zoning Change From Agricultural And Multiple Family To Light Commercial For 36.0278 Acres Of Land Out Of Lots 2, 3, 4, 5, 14, 15, 16 And 17, Block 8, Hillcrest Second Addition, City Of Port Arthur, Jefferson County, Texas The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Williamson and seconded by Councilmember Frank that Proposed Resolution 18836 be adopted. Development Services/Planning and Zoning Director Ron Burton appeared before the City Council to answer inquiries regarding the above-mentioned zoning change. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18836: Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18836 was adopted becoming Resolution No. 15-045. City Council Minutes 6 Regular Meeting — February 3, 2015 The caption of Resolution No. 15-045 reads as follows: RESOLUTION NO. 15-045 A RESOLUTION CALLING FOR A PUBLIC HEARING TO CONSIDER A ZONING CHANGE FROM AGRICULTURAL AND MULTIPLE FAMILY TO LIGHT COMMERCIAL FOR 36.0278 ACRES OF LAND OUT OF LOTS 2, 3, 4, 5, 14, 15, 16 AND 17, BLOCK 8, HILLCREST SECOND ADDITION, CITY OF PORT ARTHUR, JEFFERSON COUNTY, TEXAS (13) P.R. No. 18839 - A Resolution Authorizing The City Manager To Execute Change Order Nos. 1 And 2 To The Contract Between The City Of Port Arthur And APAC-Texas, Inc., Of Beaumont, Texas, For The Pleasure Island Marina Paving Rehabilitation, Increasing The Contract Amount By $4,966.88, To A New Total Of $410,255.88, And The Time Of The Contract Term By Eighteen (18) Calendar Days, Due To Weather Delays, To A New Term Of 138 Days. Funds Available In Pleasure Island Account No. 450-1293-549.89- 00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Freeman and seconded by Councilmember Frank that Proposed Resolution No. 18839 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18839: Councilmember Frank "Yes" Mayor Pro Tern Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18839 was adopted becoming Resolution No. 15-046. The caption of Resolution No. 15-046 reads as follows: RESOLUTION NO. 15-046 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS. 1 AND 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND APAC-TEXAS, INC., OF BEAUMONT, TEXAS, FOR THE PLEASURE ISLAND MARINA PAVING REHABILITATION, INCREASING THE CONTRACT AMOUNT BY $4,966.88, TO A NEW TOTAL OF $410,255.88, AND THE TIME OF THE CONTRACT TERM BY EIGHTEEN (18) CALENDAR DAYS, DUE TO WEATHER DELAYS, TO A NEW TERM OF 138 DAYS. FUNDS AVAILABLE IN PLEASURE ISLAND ACCOUNT NO. 450-1293-549.89-00 City Council Minutes 7 Regular Meeting — February 3, 2015 A. Resolutions (1) P.R. No. 18611 - A Resolution Appointing And/Or Reappointing Members And Alternates To The Zoning Board Of Adjustment And Prescribing The Term Of Office The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Williamson and seconded by Mayor Pro Tern Freeman that Proposed Resolution No. 18611 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18611: Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18611 was adopted becoming Resolution No. 15-047. The caption of Resolution No. 15-047 reads as follows: RESOLUTION NO. 15-047 A RESOLUTION APPOINTING AND/OR REAPPOINTING MEMBERS AND ALTERNATES TO THE ZONING BOARD OF ADJUSTMENT AND PRESCRIBING THE TERM OF OFFICE B. Ordinances (1) P.O. No. 6438 — An Ordinance Approving A Collective Bargaining Agreement Between The City Of Port Arthur And The Port Arthur Police Association. Proposed Funding: Police Department Budget Account No. 001-1101-521.11- 00 The Mayor introduced the above-mentioned Proposed Ordinance. The motion was made by Councilmember Williamson and seconded by Mayor Pro Tern Freeman that Proposed Ordinance No. 6438 be adopted. Councilmember Lewis requested the Human Resource Director read into the record the changes to the contract: The primary changes to the Police contract are a one year contract of duration beginning October 1 and ending September 30, 2015. There is a change in the wage article whereby the Police Department members will receive a 3% salary increase that 3% increase of course was part of the 2014 budget that the Council passed for everyone. We will also be providing an additional supervisory step for those members of supervision who have been there for 5 years or more. With regard to assignment pay there are particular assignments the Chief can make and those persons participating in those assignments will City Council Minutes 8 Regular Meeting — February 3, 2015 receive an additional $100 a month. That's for the SWAT Team, Hostage Negotiation Team, and Accident Reconstruction Team. However individuals can only receive a maximum of $200 a month regardless the number of teams on which they participate. Only three officers participate on more than one team at this time. We have an increase in bilingual pay as the Council has indicated there is a need for us to address the diversity issues within our community. However we thought it appropriate to increase the bilingual pay to $100 a month. The per-diem language was changed so it matches the language of all other city employees in regard to how per-diem is handled. In regard to clothing and equipment the Police Department will be provided with medical kits which include a tourniquet and quick clot gauss. One of the issues that police face both—not only for their members but also citizens is that they encounter those who are bleeding; if they can react quickly they can often save a life. We are going to provide them with the appropriate medical kit for that. And finally, we are entering a fitness challenge pay for those of the Police Department who are willing to take an examination from a National Accredited Standards and can meet either the 60% or the 70% standard. They will be eligible to receive a pay twice a year. We are adopting a National Standard; in particular the President of the Association and I have been looking at the Cooper Standard for law enforcement. This is a national accredited standard whereby it has a series of physical examinations that individuals will take and if they can actually score at the national standard of 60% they will receive $125 pay. If they score at 70% they will receive $200 and we will give that test twice a year. The motion was made by Councilmember Mosely and seconded by Councilmember Lewis that Proposed Ordinance No. 6433 be removed from the agenda. The following roll call vote was taken on the motion to remove Proposed Ordinance No. 6438: Councilmember Frank "No" Mayor Pro Tern Freeman "No" Councilmember Hamilton "No" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "No" Mayor Prince "No" The motion to table Proposed Ordinance No. 6438 failed. The following roll call vote was taken on the motion to adopt Proposed Ordinance No. 6438: Councilmember Frank "Yes" Mayor Pro Tern Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "No" Councilmember Scott "No" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Ordinance No. 6438 was adopted becoming Ordinance No. 15-04. City Council Minutes 9 Regular Meeting — February 3, 2015 The caption of Ordinance No. 15-04 reads as follows: ORDINANCE NO. 15-04 AN ORDINANCE APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND THE PORT ARTHUR POLICE ASSOCIATION. PROPOSED FUNDING: POLICE DEPARTMENT BUDGET ACCOUNT NO. 001-1101-521.11-00 VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Frank, seconded by Councilmember Williamson and carried unanimously, the City Council adjourned their meeting 7:58 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR DELORIS "BOBBIE" PRINCE ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD February 3, 2015. APPROVED • City Council Minutes 10 Regular Meeting — February 3, 2015