HomeMy WebLinkAboutPR 19018: PURCHASE OF FIRE HYDRANTS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Brian McDougal, City Manager
FROM: Jimmie Johnson Ph.D. Director of Utility Operations
DATE: June 09, 2015
RE: Proposed Resolution No. 19018
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 19018 authorizing the
purchase of Fire Hydrants as needed, from HD Supply of Beaumont, Texas, in the estimated
amount of $173,694.70 (at the unit prices shown below) for the Utility Operations Department
Water Distribution Division.
BACKGROUND
Several years ago, the City standardized on the American Flow Control (American Darling) fire
hydrant manufactured in Beaumont, Texas. This was done not only to reduce the inventory
requirements and training of our personnel on maintenance of multiple FH manufacturers, but
because the AFC hydrant (manufactured in Beaumont) is widely regarded as one of the best
units available. AFC sells its product through distributors exclusive to geographic areas. Their
current distributor for our area (sole source) is HD Supply in Beaumont. This procurement is
exempt from the bid process under Texas Local Government Code Section 252.022, General
Exemptions (7A), a procurement of items that are available from only one source, including
items that are available from one source because of patents, copyrights, secret processes, or
natural monopolies. HD Supply has provided current Not-to-Exceed (NTE) quotes below for
various hydrants:
Depth NTE 2014
Qty. of Bury Price Price n%
AFC B84 Hydrant w/Storz Nozzle 30 3.5' $2,107.78 $1,949.39 8.1%
30 4.5' $2,150.56 $2,028.43 6.0%
15 6' $2,277.78 $2,147.27 6.0%
5 4.5' duel storz $2,355.56 $2,219.60 6.1%
The price increases shown are typical increases we have seen for other materials over this time
frame.
BUDGET/FISCAL EFFECT
This material is maintained in inventory at the Utility Operations warehouse and is charged to
the appropriate budget account as consumed, normally 410-1253-532.35-00 (Water System
Maintenance), and occasionally to a billed (reimbursable) project account. The estimated
maximum total award is $173,694.70, but may vary along with the quantity as funding allows
and needs require.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 19018.
P. R. No. 19018
06/09/15jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT FOR THE PURCHASE OF FIRE
HYDRANTS FOR THE UTILITY OPERATIONS
DEPARTMENT WITH HD SUPPLY OF BEAUMONT,
TEXAS, IN THE TOTAL NOT TO EXCEED AMOUNT
OF $173,694.70 (UNIT PRICES AS SHOWN IN THE
ATTACHED BID TABULATION). FUNDS ARE
AVAILABLE IN ACCOUNT NO. 410-1253-532.35-00.
WHEREAS, the Utility Operations Department routinely installs and replaces fire
hydrants throughout the City; and,
WHEREAS, the City Standard for fire hydrants is the American Flow Control American
Darling B-84B (latest version or change in specifications), manufactured in Beaumont, Texas;
and,
WHEREAS, American Flow Control sells its product through distributors exclusive to
geographic areas; and,
WHEREAS, the current AFC distributor for our area (sole source) is HD Supply in
Beaumont; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (7A), a procurement of items that are
available from only one source, including items that are available from one source because of
patents, copyrights, secret processes, or natural monopolies; and,
WHEREAS, the sole source for bids has been evaluated by Utility Operations and
Purchasing (bid tabulation attached as Exhibit A),NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a contract between the CITY OF PORT ARTHUR
P. R. No. 19018
06/09/l5jt
Page 2 of 3
and HD SUPPLY, for the unit prices shown in the Bid Tabulation (attached as Exhibit"A"),
in a not to exceed amount of$173,694.70, as shown in the contract attached as Exhibit"B"; and,
THAT, this contract can be renewed upon mutual consent for an additional twelve (12)
month period, and the City can terminate this contract at its convenience with thirty (30) days
written notice; and,
THAT, funding for this material is provided for in the Utility Operations budget; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2015 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
:4
Sherri Bellard VValecia"1'ize bt; t71
City Secretary City Attorney
P. R. No. 19018
06/09/15jt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Brian McDougal Cliff Williams
City Manager Acting Purchasing Manager
Jimmie Johnson Ph.D.
Director Utility Operations
APPROVED AS TO AVAILABILITY OF FUNDS:
9t4"41' '°e,h2-
Deborah Echols
Director of Finance
Account No. 410-1253-532.85-00
P. R. No. 19018
06/09/15
Exhibit "A"
(Bid Tabulation)
P. R. No. 19018
06/09/15
BID TABULATION
FIRE HYDRANTS
June 8, 2015
Quote submitted by HD Supply, of Beaumont, Texas.
Depth Not To Exceed
of Bury Price
AFC B84 Hydrant w/Storz nozzle 3.5' $2,107.78
4.5' $2,150.56
6' $2,277.78
AFC B84 w/duel Storz pumper nozzle 4.5' $2,355.56
P. R. No. 19018
06/09/15
Exhibit "B"
P. R. No. 19018
06/09/15
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2015, by
and between an individual, firm partnership or corporation, HD SUPPLY, of Beaumont,
Texas hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be stated in the Notice to Proceed. This
Agreement can be renewed with mutual consent for an additional twelve (12)
month period. The City can terminate this contract at its convenience which includes,
but not limited to, funding not being available in any budget cycle with thirty (30) days
written notice.
2. The Vendor will provide American Flow Control B84 Storz Fire
Hydrants, as delineated and submitted in their proposal on June 08, 2015.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
American Flow Control B84 5" Storz Fire Hydrants
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in a not-to-exceed maximum amount of $173,694.70
($2,107.78/3.5' bury, $2,150.56/4.5' bury, & $2,277.78/6' bury, $2,355.56/4.5' bury
duel storz) as shown in the quote.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications; quote
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
P. R. No. 19018
06/09/15
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2015.
WITNESS: CONTRACTOR:
HD Supply
SIGNED AND AGREED to on the day of 2015.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
FIRE HYDRANT SPECIFICATIONS FOR THE CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
GENERAL
These specifications are for the furnishing of Fire Hydrants for the City of Port Arthur Utility
Operations Department. Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX
77640.
Fire Hydrants shall conform to requirements and tests of AWWA Standard for Dry Barrel
Fire Hydrants C502 (latest revision), as they pertain to the design, component materials,
construction and manufacture, except as modified or supplemented hereinafter:
SUPPLEMENTARY DETAILS
1. The operating nut shall be bronze, non-rising and pentagonal in shape measuring 1-
1/4" from point to flat. Pentagon shall have a depth of at least one and one quarter
inch (1-1/4"). The hold down nut shall incorporate a resilient weather seal protecting
the operating mechanism from the elements. The direction of opening shall be
counter-clockwise with an arrow clearly embossed near the operating nut to so
indicate.
2. A lubrication chamber shall be provided, sealed top and bottom with "0" rings. The
design shall be such that the thrust collar and the threaded operating parts are
automatically lubricated each time the hydrant is cycled. There shall not be less than
two (2) "O" rings separating the oil reservoir from the waterway and that portion of the
stem contacting these "0" rings shall be sleeved with bronze. An anti-friction device
shall be in place above the thrust collar to further minimize operating torque.
3. The hydrant bonnet shall be attached to the upper barrel by not less than eight (6)
bolts and nuts.
4. Hydrants shall be 'three-way', having two (2) 2-1/2" hose nozzles with National
Standard Threads and one (1) pumper nozzle with 5" Storz connection, as stated
below. Nozzles shall have bayonet connection attaching to clockwise into hydrant
barrel utilizing "0" ring pressure seals. A suitable nozzle lock shall be in place to
prevent inadvertent nozzle removal.
5. Hydrants shall be `traffic-model' having upper and lower barrels joined approximately
2" above the ground line by a breakable flange. This flange shall employ not less than
six (6) bolts. The ground line, which shall be clearly embossed on the lower barrel,
shall be from the centerline of the lowest nozzle. Traffic feature shall be designed for
easy 360° rotation of nozzle section during field installation.
6. The stem shall be two-piece, not less than 1" square high tensile steel (excluding
threaded or machined areas) and shall be connected by breakable stem coupling near
the ground line flange, which shall be epoxy coated to minimize galvanic action at this
point. Pins used in conjunction with the stem couplings shall be stainless steel.
7. Inside diameter of hydrant barrel shall not be less than six and one eighth inches (6-
1/8").
8. Main valves shall be `compression type', closing with the pressure and shall be not
less than five and one-fourth inch (5-1/4") in diameter. It shall be designed so that
removal can be accomplished without excavating. Composition of the main valve shall
be molded rubber or neoprene and shall be not less than one inch thick (1").
9. Hydrants shall be equipped with not less than two (2) drain ports and four (4) drain
outlets, which drain the barrel when the hydrant is closed and seal shut when the
hydrant is opened.
10. Seat ring and drain ring must be bronze (ASTM B-62) and work in conjunction to form
an all bronze drain way.
11. The bronze seat ring shall thread into a bronze drain ring providing bronze—to-bronze
connection. Seat ring seals shall be "0" rings.
12. The six inch (6") shoe connection shall be mechanical joint having ample blocking
pads for sturdy setting and two (2) strapping lugs to secure hydrant to piping. A
minimum of six (6) bolts and nuts is required to fasten the shoe to the lower barrel.
13. Bidder must furnish: 1) flow data indicating friction loss in PSI at the flow rate of 1000
GPM from the pumper nozzle, such friction loss must not exceed three (3) PSI, 2)
hydrant shall be warranted by the manufacturer against defects in material or
workmanship for a period of ten (10) years from the date of manufacture, and 3) the
manufacturing facility for the hydrant must have current ISO 9001 certification.
14. Acceptable hydrants are: American/Darling 5-1/4" B-84-B-5 fusion bonded epoxy
upper and lower valve plate and epoxy coated base.
15. The City Standard for fire hydrants is:
American/Darling 5%" B-84-B-5 with bronze upper valve plate and epoxy coated base.
Hydrants delivered to the City will be carefully examined and failure to comply with any of the
above requirements is sufficient cause for rejection. Such hydrants must be removed from City
premises at supplier's expense.
Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX 77640.
The term of this contract shall be for a period of twelve (12) months. However, the City
reserves the right to extend the contract in its exact same terms at the original bid
amount for an additional twelve (12) months with mutual consent. Although the City plans
to purchase approximately fifty (50) hydrants during the year (annual contract will begin with the
contract award), there is no obligation to buy this exact quantity. The following estimated
quantities are to establish a basis for the comparison of bids.
No one-time delivery will be accepted. Minimum order shall be for ten (10) hydrants.
Qty. Item Bid Price
30 FH —3.5' bury w/Storz pumper nozzle: $ /each
30 FH —4.5' bury w/Storz pumper nozzle: $ /each
15 FH —6' bury w/Storz pumper nozzle: $ /each
5 FH —4.5' bury w/dual Storz pumper nozzles: $ /each
Jun-08.2015 07 48 AM HD Waterworks 4098660955 1/1
Run Date 6/08/15 HD SUPPLY WATERWORKS, LTD. Entered by: EBB
CITY OF PORT ARTHUR BEAUMONT TX
STOCK-BEAUMONT 8010 College St
PO BOX 1089 Beaumont TX 77707
PORT ARTHUR TX 77641 Telephone: 409-866-1699
Telephone: 409-983-8160 Fax: 409-866-0955
Fax: 409-983-8291
6/08/15 Bid ID: 4227320 FIRE HYDRANTS F/2015-2016 Page 1
Sell Net Extended
Line Quantity Per Description Price Price
10 30 EA B84B 3 ' 6" PORT ARTHUR SPEC HYD 2,107.78 63,233 .40
5-1/4 5" STORZ NZZL MJ SHOE
WHITE
20 30 EA B84B 4 ' 6" PORT ARTHUR SPEC HYD 2,150 .56 64,516. 80
5-1/4 5" STORZ NZZL MJ SHOE
WHITE
30 15 EA B84B 6 ' 0" PORT ARTHUR SPEC HYD 2,277.78 34, 166.70
5-1/4 5" STZ NZL MJ SHOE WHITE
40 5 EA 416" B62B PORT ARTHUR SPEC HYD 2,355.56 11, 777.80
W/2 5" STORZ NOZZLE
Subtotal: 173,694.70
Tax: .00
Bid Total._ 173,694.70