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Home My WebLink AboutPR 18933: AMENDING BLANKET PURCHASE ORDER NO. 182400 MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Ph.D., Director of Utility Operations DATE: June 8, 2015 RE: Proposed Resolution No. 18933 COMMENTS RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18933 authorizing the amendment to Blanket Purchase Order No. 182400 for the purchase of Sodium Chlorite from Evoqua Water Technologies LLC (formally Siemens Water Technologies) in the unit prices shown below to the new not to exceed amount of $325,000.00, an increase of $50,000.00 and authorizing the payment of one invoice for this chemical purchased over the previously estimated quantities. The Water Plant is expected to order another load of chemical before the end of this contract. We are at the end of a two year contract, and have used extra chemical do the major leaks in the system over the past two years. BACKGROUND This chemical is used to disinfect the drinking water prior to filtration. The current price for this product is listed below. Vendor Chemical Unit Price Total Two Year Contract Evoqua Sodium Chlorite $.55/Lb. $275,000.00 BUDGET/FISCAL EFFECT Quantities of chemical were estimated based on actual consumption in 2012. This chemical is purchased on an as-needed basis and is charged to the Water Purification Division O&M Budget account No. 410-1252-532.29-02. The vendor has agreed to hold these unit prices until Water Treatment chemicals are re-bid this month. STAFFING/EMPLOYEE EFFECT Trained and TCEQ certified employees administer all water treatment chemicals. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18933. P. R. No. 18933 06/08/15jt RESOLUTION NO. A RESOLUTION AUTHORIZING AN INCREASE TO BLANKET PURCHASE ORDER NO. 182400 BY $50,000.00 FOR EVOQUA WATER TECHNOLOGIES LLC (FORMERLY SIEMENS WATER TECHNOLOGIES LLC) FOR THE PURCHASE OF SODIUM CHLORITE FOR THE UTILITY OPERATIONS DEPARTMENT. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1252- 532.29-02. WHEREAS, the Utility Operations Department routinely utilizes various Water Treatment Chemicals to treat drinking water at our Water Purification Plant; and, WHEREAS, on June 12, 2013, the City Council, by Resolution No. 13-308, authorized a two year contract for the purchase of Sodium Chlorite, and the Purchasing Division subsequently issued Blanket Purchase Order No. 182400 for such purchase to Evoqua Water Technologies LLC (formerly Siemens Water Technologies LLC (formerly Siemens Water Technologies LLC), as delineated in our Purchasing Policy; and, WHEREAS, chemical consumption and water production has increased over the past two years over budgeted estimates; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council authorizes the amendment 'to Blanket Purchase Order No. 182400 by $50,000.00 to the new estimated total amount of$325,000.00; and, THAT, payment is also authorized for invoice no. 533808, attached as Exhibit "A", for chemicals provided by the vendor for the Utility Operations Department; and, THAT, funding for these chemicals is provided for in the Utility Operations O&M budget; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 18933 06/08/15jt Page 2 of 2 READ, ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince, Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard Brian McDougal City Secretary City Manager APPROVED AS TO FORM: V-:d/ Valecia Tizeno Jimmie Johnson, Ph.D. City Attorney Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols Clifton Williams Director of Finance Acting Purchasing Manager Account No. 410-1252-532.29-02 ` P. R. No. 18933 06/08/15jt Exhibit "A" (Invoice) UVU(oZUH II I V VIL.c WATER TECHNOLOGIES Branch: 132 Billing No.: 902175074 Billing Date: 05/19/2015 Sales Order/Contract: 533080 Customer No.: 1055648 Customer PO No.: 182400 Incoterms(part 1): FOB Free on board Bill-to: 1055648 Incoterms(part 2): Free on board CITY OF PORT ARTHUR Payment Terms: within 30 days Due net PO Box 1089 Sales Rep: TOMAS VILLAGOMEZ III PORT ARTHUR TX 77641 Tel. Number: 4099838115 Remit-to address: Ship-to address: 2007326 Evoqua Water Technologies LLC CITY OF PORT ARTHUR P.O. Box 360766 CITY OF PORT ARTHUR Pittsburgh, PA 15251-6766 1101 HENRY 0 MILLS BLVD United States PORT ARTHUR TX 77640-2567 Telephone# 1-800-345-3982 Line Item Material Old Part Origin Qty./UO Unit Price Total Price Tax Total Description Number M Currency USD Currency USD Currency USD 001000 W2T497197 US 45,100 0.55 24,805.00 0.00 24,805.00 AKTA KLOR 25 (BULK) LB ECCN: EAR99 Delivery date: 05/15/2015 Net Total 24,805.00 USD Shipping and Handling 0.00 USD State Tax 0.000 % 0.00 USD e„,..., County Tax 0.000 % 0.00 USD UPERV OR ��--,, City Tax 0.000 % 0.00 USD WATER10- 1252-532.229-02 £ �-�'J Dist/Other Tax 0.000 0.00 USD ' � Total Amount Including Tax 24,805.00 USD \ i 4, ,Aoo 0 ! Destination .ntrol ` atement: t e above commodities, software ,or technology are being sold pursuant to United States Export Re ulations. ' ... re-export or other diversion contrary to law Is prohibited. These items are not to be used directly or ind9rectly in pro I.ited nuclear, chemical/biological or missile weapons activities. CiTV UT► OF Pc�►27'ARTHUR CIT'ITV Q � aP ATr ►t�4TER/s vvr z O(�'S .v A.tvul4 �UTILITY OPERA MAY 2 6 JUN 0 5 X015 2015 RECE1 VED RE.CEly ED SERVICE 't. CENTER ERV ICE -