HomeMy WebLinkAboutPR 19041: INCREASE IN THE EXISTING BLANKET ORDER BY $20,000.00 FOR SOUTHEAST SERVICE COMPANY 4 City of
o r r rth uc _ P.R. No. 19041
06/19/15 rtb
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: June 19, 2015
To: Brian McDougal, City Manager
From: Rawetts T. Baaheth, Sr., Interim Public Works Direct r
RE: Proposed Resolution No. 19041
Nature of the Request:
Per Resolution No. 13-339 dated August 20, 2013, the City of Port Arthur entered into a one
year contract with the option of renewal for two additional years with Southeast Service
Company for HVAC maintenance of City buildings. Per Resolution No. 14-333 dated August
5, 2014, the City Council authorized the second year (1st renewal) of the contract in an amount
not to exceed $30,000.00. Maintenance work on the HVAC units increased resulting to more
cost.
Staff Analysis, Considerations:
None.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19041 authorizing an
increase in the existing blanket order by $20,000.00 for Southeast Service Company of Port
Arthur, Texas for maintenance services for the heating, ventilation and air conditioning
systems in City Buildings.
Budget Considerations:
None.
P.R. 19041
Page 1 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN INCREASE IN THE EXISTING
BLANKET ORDER BY $20,000.00 FOR SOUTHEAST SERVICE
COMPANY OF PORT ARTHUR, TEXAS FOR MAINTENANCE
SERVICES FOR THE HEATING, VENTILATION AND AIR
CONDITIONING SYSTEMS (HVAC) IN CITY BUILDINGS. FUNDING
AVAILABLE IN VARIOUS DEPARTMENTAL ACCOUNTS.
WHEREAS, per Resolution No. 13-339 dated August 20, 2013, the City of Port Arthur
entered into a one (1) year contract with the option of renewal for two (2) additional years with
Southeast Service Company for maintenance of the various heating. ventilation, and air
conditioning systems (HVAC) in City buildings; and,
WHEREAS, per Resolution No. 14-333 dated August 5, 2014, the City Council
authorized the second year (1st renewal) of the contract in an amount not exceed $30,000.00; and,
WHEREAS, due to the amount of maintenance work performed to repair the HVAC
units, it consumed a majority of the contracted amount, and it is necessary to increase the
existing blanket order by $20,000.00 through August 19, 2015; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to increase the existing blanket order by
$20,000.00 to cover the cost of proposed maintenance and repair of the HVAC units through the
remainder of the term; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
. P.R. 19041
Page 2
READ, ADOPTED AND APPROVED this the day of ,A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO FORM:
Sherri Bellard Valecia Tiz- o
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
4Lao2&h
Brian McDougal Debra Echols, CPA
City Manager Finance Director
,41
Rawetts T. Baah h, Sr. Clifton Williams, CPPB
Interim Directo of Public Works Acting Purchasing Manager