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HomeMy WebLinkAboutPR 19046: CONTRACT WITH FARRWEST ENVIRONMENTAL SUPPLY, INC. City of - �` A" ort rthu Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: June 25, 2015 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 19046 Nature of the Request: The Fire Department recommends that the City Council approve Proposed Resolution 19046 authorizing the second year(first renewal)of a contract with FarrWest Environmental Supply, Inc., of Schertz, Texas, in an amount not to exceed $33,152.80. The vendor has agreed to renew for the terms outlined in the original contract Staff Analysis, Considerations: The Fire Department owns and leases a variety of air monitoring, radiation, and chemical detection equipment to manage hazardous materials incidents and respond to citizen complaints. The proposed agreements provides for the lease, calibration, servicing, and maintenance of equipment provided by the vendor, and provides for the calibration and servicing of certain equipment currently owned by the City. The City owned equipment will be calibrated but repairs to this equipment are outside the scope of this agreement. Additionally, the vendor will provide annual refresher training on the use and care of the leased equipment. Recommendations: The Fire Department recommends approval of this resolution. The current contract will expire on July 28, 2015, if it is not renewed. Budget Considerations: The annual cost of this agreement is $33,125.80 billed in quarterly payments of$8,281.45 "Remember we are here to serve the Citizens of Port Arthur" P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743 PK19046 6/26/15 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL) OF A CONTRACT WITH FARRWEST ENVIRONMENTAL SUPPLY, INC. , OF SCHERTZ, TEXAS, FOR THE LEASE, CALIBRATION AND SERVICING OF HAZARDOUS MATERIALS DETECTION EQUIPMENT, IN AN AMOUNT NOT TO EXCEED $33, 152 . 80 . FUNDING FROM FIRE DEPARTMENT ACCOUNT NO. 001-1121-522 .42-00 . WHEREAS, pursuant to Resolution No. 14-303 , the City entered into a one-year contract with FarrWest Environmental Supply, Inc . , of Schertz, Texas, for the lease, calibration, servicing, and maintenance of equipment provided by the vendor, and provides for the calibration and servicing of certain equipment currently owned by the City; and WHEREAS, the contract provided for the option to renew for two additional one-year periods; and WHEREAS, FarrWest Environmental Supply, Inc . has signed an agreement, attached hereto as Exhibit "A" , to renew the contract for a second year at the same prices as quoted in the 2014 contract; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council herein authorizes the second year (first renewal) of the contract with Farrwest Environmental Supply, Inc . , at the same prices as quoted in the 2014 contract . Section 3 . That an authorized agent of Farrwest Environmental Supply, Inc . will sign this resolution agreeing to the terms hereof . Section 4 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . P.R. 19046 6/26/15 ldr READ, ADOPTED AND APPROVED on this day of , 2015, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES : MAYOR: COUNCILMEMBERS : NOES : • Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APP /�O E�D A TO FORM: QD Val Tizen , City A torney APPROVED FOR ADMINISTRATION: it tit a41/k, Brian McDougal, City Manager Clifton Williams Acting Purchasing Manager APPROVED� AS TO AVAILABILITY OF FUNDS: O/ Deborah Echols, Director of Finance AGREED TO: FARRWEST ENVIRONMENTAL SUPPLY INC. By: Print Name : Title : EXHIBIT "A" DELORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL KAPRINA RICHARDSON FRANK,MAYOR PRO TEM CITY MANAGER COUNCIL MEMBERS: City of SHERRI BELLARD,TRMC CITY SECRETARY RAYMOND SCOTT,JR. TIFFANY HAMILTON �- MORRIS ALBRIGHT,III [[[ 1 ['f hr VAL TIZENO STEPHEN MOSELY CITY ATTORNEY WILLIE`BAE"LEWIS,JR. Tc.uts OSMAN SWATI DERRICK FREEMAN June 25, 2015 Fan-west Environmental Supply, Inc. Attn: Travis Brown 108 Commercial Place, Suite 200 Schertz,TX 78154 Re: Calibration & Servicing of Hazardous Materials Detection Equipment Dear Vendor: Approved by City Council on July 8, 2014, your company was awarded the above referenced contract for the City of Port Arthur as a primary vendor. The City has the option to renew this contract and would like to do so pending your agreement to honor the original contract price. The details of the contract terms are provided on the attached page. Please review, check agree or disagree and return the signed document to: City of Port Arthur, TX Attn: Clifton Williams,Acting Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 Clifton.williams@portarthurtx.gov Fax: 409.983.8291 Should you have any questions regarding this renewal proposal, you may contact me at 409-983-8160. Thank you for partnering with the City of Port Arthur. Respectfully, Clifton Williams, CPPB Acting Purchasing Manager Purchasing Division/Finance Dept 1 Clifton Williams,CPPB,Acting Purchasing Manager P.O.Box 10891444 4th Street I Port Arthur,Texas 77641 1 409.983.8160 1 Fax 409.983.8291 www.portarthur.net 1 purchasing@portarthur.net DELORIS"BOBBIE"PRINCE,MAYOR • 1 BRIAN MCDOUGAL KAPRINA RICHARDSON FRANK,MAYOR PRO TEM ' CITY MANAGER epoxy COUNCIL MEMBERS: City of atySHERRI BELLARD,TRMC tk) CITY SECRETARY RAYMOND SCOTT,JR. ®/ TIFFANY HAMILTON MORRIS ALBRIGHT,III ort rt h u VAL TIZENO STEPHEN MOSELY CITY ATTORNEY WILLIE"BAE"LEWIS,JR. Texas OSMAN SWATI DERRICK FREEMAN Farrwest Environmental Supply,Inc.—Calibration & Servicing of Hazardous Materials Detection Equipment Original Contract Period: July 28,2014 to July 27,2015 Original Contract Price: Per Prices on Proposal Proposed Contract Renewal Period: July 28, 2015 to July 27, 2016 © I agree to renew my existing contract at the original contract price and proposed renewal period listed above. ❑ I disagree(if so, please give brief explanation) Travis Brown 210-566-1857 Printed N Telephone No 6/26/2015 Signature Date Must be signed by a person having authority to bind the firm in a contract. Purchasing Division/Finance Dept I Clifton Williams,CPPB,Acting Purchasing Manager P.O.Box 10891444 4th Street' Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291 www.portarthur.net 1 purchasing@portarthur.net