HomeMy WebLinkAboutPR 19052: TO RENEW CONTRACT DELAY FOR ALLCO, L.L.C. City of
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INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-
ADMINISTRATION
Date: Wednesday, July 01, 2015
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operations
RE: Proposed Resolution No. 19052
Nature of the Request:
I recommend that the City Council approve Proposed Resolution No. 19052 authorizing
the City Manager to renew contract from July 8, 2015 to a new completion date of
August 9, 2015. There was a temporary contract delay for the 24" Waterline from 19th
Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas.
The request is necessary as another contractor has completed working on a City of Port
Arthur project, which will allow ALLCO, L.L.C. to finish this contract.
Staff Analysis, Considerations:
This project will extend a 24" water transmission main from the old Water Purification
Plant to W. 7th Street and SH 82.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19052
Budget Considerations:
None.
P. R. No. 19052
07/01/15 jj
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO RENEW CONTRACT DELAY FOR ALLCO, L.L.C.,
FOR WORK BEING PERFORMED ON THE CITY OF
PORT ARTHUR 24" WATERLINE FROM 19TH STREET
TO THE SABINE NECHES CANAL PROJECT, AS
ANOTHER CONTRACTOR HAS COMPLETED
WORKING ON A CITY OF PORT ARTHUR PROJECT,
WHICH ALLOWS ALLCO, L.L.C. TO FINISH THIS
PROJECT (WITH A COMPLETION DATE OF AUGUST
9,2015)
WHEREAS, per Resolution No. 13-503, the City entered into a contract for the
installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of
$3,114,960.00,with a contract term of 365 calendar days; and
WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional
$40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur
that was not included in the original contract, bringing the contract price for the project to
$3,155,446.00 accepted by Allco; and
WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of
$21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24"
cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of
$3,133,466, and a time extension of six (6) days due to inclement weather bring the date of
completion to January 25, 2015; and
WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional
$12,072.00 for the relocation of an existing 6"waterline that was discovered during construction
on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one
foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line
during the 18th Street construction project to a new contract total of$3,145,538.00, and a time
P. R. No. 19052
07/01/15 jj
Page 2 of 4
extension of six (6) days due to inclement weather, bringing the date of completion to January
31, 2015; and,
WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension
of 3 days due to weather delays,to a new completion date of February 3, 2015; and,
WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of
the proposed 24"waterline to avoid an existing structure at the intersection of 18th Street and
Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00
and a time extension of three(3)days due to inclement weather bring the date of completion to
February 6, 2015; and,
WHEREAS,per Resolution No. 14-554, Change Order 6, authorized the relocation of
an existing 12"waterline at Railroad Ave. in the amount not to exceed$52,659.00,and a time
extension of eight(8)days due to inclement weather; and,
WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a
20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of
30-inch, DR-11 HDPE of directional drilling in an amount not to exceed$141,090.00, and a time
extension of four(4) days due to inclement weather; and,
WHEREAS,per Resolution No. 14-645, Change Order 8, authorized a time extension of
four (4) days due to weather delays to a new contract time of 399 days and a contract price
increase of $53,614.40 for additional HDPE footage needed to clear the existing underground
structure that was unknown; and,
WHEREAS, per Resolution No. 15-076, Change Order 9, authorized a time extension of
thirty (30) days for a new contract time of 429 days with a new completion date of March 24,
2015, and an increase of the contract price to $3,518,973.40 for the installation of two 24"tees,
P. R.No. 19052
07/01/15 jj
Page 3 of 4
24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated
Storage Tank Project. This change order will allow there to be water service available for the
supply water to the proposed storage tank once it is constructed. In addition this change order is
to remove and replace an existing fence along Terminal Road in order to install the proposed 24"
waterline; this change order has been evaluated by Arceneaux Wilson & Cole LLC, and the
Utility Operations Department; and,
WHEREAS, per Resolution No. 15-107, Arceneaux Wilson & Cole LLC, did requested
and recommend a temporary contract delay for the 24" Waterline from 19th Street to the Sabine
Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. The request is necessary as
another contractor has started working on a City of Port Arthur project, which does not allow
ALLCO to finish this contract. The work will resume once contractor completes assignment.
WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended a
renewal of the contract for the 24" Waterline from 19th Street to the Sabine Neches Canal Project
with ALLCO, L.L.C., of Beaumont, Texas. The request is necessary as another contractor has
completed working on a City of Port Arthur project,which allows ALLCO to finish this contract.
The work will be completed August 9, 2015, as delineated in Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Council hereby authorizes a renewal of contract for the 24" Waterline
from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., as a result of another
contractor having completed working on a City of Port Arthur project, which does allow
ALLCO, L.L.C.,to finish this contract. The work will be completed by August 9,2015; and,
THAT, an authorized representative of ALLCO, L.L.0 will sign this resolution agreeing
to the terms thereof.
P. R. No. 19052
07/01/15 jj
Page 4 of 4
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2015
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard V.'ecia Tizen.
City Secretary City Attorney I
APPROVED FOR ADMINISTRATION:
04k ti &
Brian McDougal Clifton Williams
City Manager Acting Purchasing Manager
By:
Jimmie Johnson, Ph.D. Agreed to: ALLCO, L.L.C.
Director of Utility Operations
Exhibit "A"
(AW&C Letter Requesting Renewal)
ARCENEAUX WILSON & COLE LLC
Arcrncaux Wilson & Ccic
AWCEngineering • Surveying • Planning
June 30, 2015
Dr. Jimmie Johnson
City of Port Arthur
Water Utilities Director
PO Box 1089
Port Arthur, TX 77641
RE: Waterline Projects
Jimmie,
Please accept this letter as a request for renewal of the contract on the 24"Waterline from 19th
Street to Sabine-Neches Canal project. The contract was put on hold on March 1, 2015 and was
approved by the city council on March 17, 2015 resolution number 15-107. I recommend that
the City grant this request and begin the contract renewal effective July 8, 2015 that will make
the completion date of the contract August 9, 2015. Please contact me if you have any
questions or concerns I can be reached by email at Keestan.Coleawcenq.com or by phone
(409) 724-7888.
Sincerely,
Keestan X. Cole, PE
Vice-President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.com
Registered Engineering Firm F-16194 Registered Survey Firm 10194049