HomeMy WebLinkAboutPR 19063: PURCHASE OF WATER TREATMENT CHEMICALS FOR THE UTILITY OPERATIONS WITH MOSAIC GLOBAL Cin of __ P.R. No. 19063
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Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: July 13,2015
To: Brian McDougal, City Manager
From: Jimmie Johnson,Ph.D.,Director of Utility Operations
RE: Proposed Resolution No. 19063
Nature of the Request:
The Utility Operations Department routinely utilizes various Water Treatment Chemicals to
treat drinking water and wastewater at our various treatment facilities throughout the City.
The Purchasing Division has solicited bids for such Water Treatment Chemicals. Seventeen
(17)vendors responded with three(3)bidding on fluoride.
Contract for the purchase of Water Treatment Chemicals with Mosaic Global
Sales,LLC in the total estimated annual amounts are shown below.
Fluoride
Bidder 95 tons
Key Chemical, Inc. $.24/Pound
Waxhaw,NC
DXI Ind. $.2435/Pound
Houston, TX
Mosaic Global $.231/Pound
Lithia, FL
Est. Ann. Total $43,890
Staff Analysis, Considerations:
Trained and TCEQ-certified employees administer all water and wastewater treatment
chemicals.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19063 authorizing the
execution of a contract for the purchase of Water Treatment Chemicals with Mosaic Global
Sales, LLC in the total estimated amount of$43,890.00.
Budget Considerations:
This chemical is purchased on an as-needed basis and are charged to the Water Purification
Division O&M Budget Account Nos. 410-1252-532.29-02.
P.R.No. 19063
07/13/15jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT FOR THE PURCHASE OF WATER
TREATMENT CHEMICALS FOR THE UTILITY
OPERATIONS DEPARTMENT WITH MOSAIC GLOBAL
SALES, LLC, OF LITHIA, FLORIDA, IN THE TOTAL
AMOUNT NOT TO EXCEED $50,000.00. FUNDS ARE
AVAILABLE IN WATER PURIFICATION O&M
BUDGET ACCOUNT NO. 410-1252-532.29-02.
WHEREAS, the Utility Operations Department routinely utilizes various Water
Treatment Chemicals to treat drinking water and wastewater at our various treatment facilities
throughout the City; and,
WHEREAS, the Purchasing Division has solicited bids for such Water Treatment
Chemicals, as delineated in our Purchasing Policy, and seventeen (17) vendors submitted bids on
May 06, 2015; and,
WHEREAS, the bids have been evaluated by Utility Operations and Purchasing (bid
tabulation attached as Exhibit"A")
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a one year contract(with the option to renew for
two (2) additional one year periods) for the purchase of fluoride to treat drinking water and
wastewater between the City of Port Arthur and Mosaic Global Sales, LLC, for the unit price
shown in the Bid Tabulation (attached as Exhibit "A"), and as shown in the individual contract
attached as Exhibits "B"; and,
P. R. No. 19063
07/13/15jt
Page 2 of 3
THAT, the City can terminate any of these contracts at its convenience with ten (10)
days written notice;and,
THAT, funding for these chemicals is provided in the Utility Operations O&M budget;
and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
APPROVED AS TO FORM:
\1c A1,
Valecia Tizeno Clifton Williams
City Attorney Acting Purchasing Manager
P. R. No. 19063
07/13/15jt
Page 3 of 3
Dr. Jimmie Johnson, PhD
Director of Utility Operations
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Audio/, itiaatiee;44 1.00,M0(kie
Director of Finance
P. R. No. 19063
07/13/15
Exhibit "A"
(Bid Tabulation)
!"� CITY OF PORT ARTHUR TEXAS
- ;.r h: Bid Tabulation
wirorr rlhur
Tum Water Treatment Chemicals for Utility Operations
Bid Opening Date: May 6,2015
Name of Bidder
Chemtrade Shannon
Airgas Specialty Carus Chemicals US Chemical Key
Products Corporation LLC Corporation Chemical, Inc. Therchem
Item# UOM Description Cost Cost Cost Cost Cost Cost
1 Dry Tons 50%Sodium Hydroxide No Bid No Bid $ 493.20 No Bid No Bid No Bid
2 Dry Tons 25%Sodium Hydroxide No Bid No Bid $ 664.00 No Bid No Bid _ No Bid
Liquid Chlorine
3 Tons (Ton Cyl.) No Bid No Bid No Bid No Bid No Bid No Bid
Liquid Chlorine
4 LBS (150 lb Cyl.) No Bid No Bid No Bid No Bid No Bid No Bid
5 LBS Anhydrous Ammonia $ .99 No Bid No Bid No Bid No Bid $ .69
6 LBS Hydrofluosilicic Acid No Bid No Bid No Bid No Bid $ .24 No Bid
7 LBS Phosphate No Bid $ .39 No Bid $ .387 No Bid No Bid
Acknowledged Addendum Yes Yes Yes Yes No No
Location Lawrenceville,GA Peru, IL Parsippany,NJ Malvern, PA Waxhaw,NC New Iberia,LA
Page I of 3
\1 1i
Ciry 0
' CITY OF PORT ARTHUR TEXAS
= Bid Tabulation
A)
ort rrh uc-Ifry—
T« Water Treatment Chemicals for Utility Operations
Bid Opening Date: May 6,2015
Name of Bidder
Sterling Water Premier
Tanner Industries, Technologies F2 Industries, Vantex Chemicals& Simply
Inc. LLC LLC Chemical, Inc. Services Aquatics, Inc.
Item# UOM Description Cost Cost Cost Cost Cost Cost
1 Dry Tons 50%Sodium Hydroxide No Bid No Bid No Bid $ 490.00 $ 475.00 No Bid
2 Dry Tons 25%Sodium Hydroxide No Bid No Bid No Bid $ 585.00 $ 595.00 No Bid
Liquid Chlorine
3 Tons (Ton Cyl.) No Bid No Bid No Bid No Bid No Bid No Bid
Liquid Chlorine
4 LBS (150 lb Cyl.) No Bid No Bid No Bid No Bid No Bid No Bid
5 LBS Anhydrous Ammonia $ .73 No Bid No Bid No Bid No Bid No Bid
6 LBS Hydrofluosilicic Acid No Bid No Bid No Bid No Bid No Bid No Bid
7 LBS Phosphate No Bid $ .3879* $ .419 No Bid No Bid $ .466
Acknowledged Addendum Yes No Yes Yes Yes Yes
Location Southampton, PA Columbus,TN Smyrna,TN Beaumont,TX Baton Rouge,LA Kirbyville,TX
*Minimum 44,000 lbs
Page 2 of 3
cityap CITY OF PORT ARTHUR TEXAS
' '. h. Bid Tabulation
orf rfhtrr""^
« Water Treatment Chemicals for Utility Operations
Bid Opening Date: May 6,2015
Name of Bidder
DX1 Industries, Mosaic Global TDC, LLC Brenntag Univar USA,
Inc. Sales, LLC Southwest, Inc. Inc.
Item# UOM _ Description Cost Cost Cost Cost Cost
1 Dry Tons 50%Sodium Hydroxide $ 426.28 No Bid $ 415.00 $ 387.00 $ 456.00
2 Dry Tons 25%Sodium Hydroxide $ 566.23 No Bid $ 455.00 $ 486.00 $ 573.60
Liquid Chlorine
3 Tons (Ton Cyl.) $ 625.00 No Bid No Bid $549.00 No Bid
Liquid Chlorine
4 LBS (150 lb Cyl.) $ .60 No Bid No Bid _ $ .7667 No Bid
5 LBS Anhydrous Ammonia No Bid No Bid No Bid No Bid No Bid
6 LBS Hydrofluosilicic Acid $ .2435/wet lb $ 462.00* No Bid No Bid No Bid
7 LBS Phosphate No Bid No Bid No Bid $ .3797 No Bid
Acknowledged Addendum Yes Yes Yes Yes Yes
Location Channelview,TX Lithia,FL Ruston, LA Houston,TX Kent,WA
*Price based on a 23%assay adjusted basis and a 20 ton minimum releases.
ebfril lvL S s--dogs
Clifton Williams, Senior Purchasing Assistant Date
Page 3 of 3
P. R. No. 19063
07/13/15
Exhibit "B"
PURCHASING CONTRACT AGREEMENT
(Mosaic Global Sales, LLC.)
P. R. No. 19063
07/13/15
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2015, by and
between an individual, firm partnership or corporation, MOSAIC GLOBAL SALES,
LLC., of Lithia, Florida hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year, with an option to renew for
two (2) additional one year periods, from the date stated on the Notice to Proceed
unless sooner terminated under the provision hereof. The City can terminate this
contract at its convenience which includes, but not limited to, funding not being available
in any budget cycle with ten (10) days written notice.
2. The Vendor will provide Hydrofluosilicic Acid, as delineated and submitted
in their bid on May 06, 2015.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals - Hydrofluosilicic Acid
4. The Vendor agrees to deliver all materials on an as-needed basis during the
term of this contract, for a bid price of $0.23111b as shown in the Bid schedule, not to
exceed $50,000.00.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specifications
(C)General Information
(D)Bid
(E)Addendum
(F) Notice to Proceed
P. R. No. 19063
07/13/15
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2015.
WITNESS: CONTRACTOR:
MOSAIC GLOBAL SALES, LLC
By:
Print Name:
Title:
SIGNED AND AGREED to on the day of , 2015.
WITNESS: CITY OF PORT ARTHUR:
City Secretary Brian McDougal
City Manager
CITY OF PORT ARTHUR,TEXAS
'' ADDENDUM NO.ONE (1)
April 27, 2015
o R
1
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AL
Bid Proposal for: Water Treatment Chemicals
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THEIR SUBMISSION.
Addendum as follows:
Below arc questions that were received,and the answers to these questions are in bold.
1. Is it permissible to subcontract the sampling and analyzation portion.2 lead,and 2 copper/month? I would
provide the chemicals, and have a water treatment expert obtain and test the samples.
Yes.
2. What locations are these samples to be taken from?
Random locations if needed.
3. In reference to the statement "This treatment system is currently in compliance and the successful bidder must
keep the system in compliance or this contract will be terminated."
o Is City of Port Arthur personnel responsible for injecting the chemicals?
Yes
c If so, we need to understand our level and criteria of responsibility for keeping the system in compliance;
I.e. Quality of chemicals delivered,timely samples taken with results reported ASAP.
_Chemical analysis provided on each load,and random lead and copper test if concerns arise.
e Does keeping in compliance mean, reporting the levels and letting the City know if they are in,or out of
compliance?
No it means State test for lead & copper every 3 years.
—�--Does keeping in compliance mean, the correct amount of chemicals being injected? -
No
4. Change the estimated quantity of chemicals for item #4 to 15,000 lbs of liquid chlorine(150 lb Cyl)and Item#5
to 100,000 lbs of Anhydrous Ammonia.
5. Replace the Bid Sheet with the attached Bid Sheet.
End of Addendum
If you have any questions,please contact Clifton Williams at clifton.williamsAportarthurtx.eov.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND-SUBMITTED WITH YOUR PROPOSAL.
&
Clifton Williams,CPPB
Senior Purchasing Assistant
K-111!. 05/05/15
Signature o oposer / Date
Betty Kendall-Jones
Bids&Contracts Manager
DELORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL
DERRICK FREEMAN,MAYOR PRO TEM City of CITY MANAGER
COUNCIL MEMBERS: I SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. CITY SECRETARY
TIFFANY HAMILTON ort r t h u r
MORRIS ALBRIGHT VAL TIZENO
STEPHEN A.MOSELY Texas CITY ATTORNEY
WILLIE"BAE"LEWIS,JR.
ROBERT E.WILLIAMSON
KAPRINA RICHARDSON FRANK
APRIL 20,2015
INVITATION TO BID
WATER TREATMENT CHEMICALS
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, May 6, 2015. (The clock located in the City Secretary's office will be the official time.)
All:bids received will be read aloud at 3:15 p.m. on Wednesday, May 6, 2015 in the City Council Chambers,
City Hall, 5`h Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P15-048
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR,TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writin;J to:
City of Port Arthur, TX
Clifton Williams, Senior Purchasing Assistant
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@,portarthurtx.gov
Purchasing Division/Finance Department I Purchasing Manager,Shawna Tubbs,CPPO,CPPB
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291
The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope,with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
Page 2 of 14
INVITATION TO BID
WATER TREATMENT CHEMICALS
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE I RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY ' SULT IN
REMOVAL F OM THE VENDOR'S LIST. However, if you are removed you will be reinstate, upon request.
In the event you s -sire not to submit a bid, we would appreciate your response regard ing the reason(s).
Your assistance in s mpleting and returning this form in an envelope marked th the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/serv. e only
es No
Does your company provide this p oduct or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this ' oduct or .ervice?
Does your present work load permit additional wo ?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Teleph'ne:
Mailing Address: Email:
City,State,Zip Code: Date:
Page 3 of 14
SPECIFICATIONS FOR WATER TREATMENT
CHEMICALS FOR THE CITY OF PORT
ARTHUR UTILITY OPERATIONS DEPARTMENT
GENERAL INFORMATION
All chemicals specified herein shall conform to Standard 60 of the American United Laboratory National
Standards Institute/National Sanitation Foundation/Underwriter's Laboratory (ANSUNSF/UL). Conformance
with this Standard must be certified by an agency recognized by the TCEQ. Each bidder shall provide such
certification to the City, with their bid, along with a current Material Safety Data Sheet (MSDS) for any
chemicals supplied per these specifications.
All bids are to be F.O.B. at the specified City delivery location in Port Arthur, Texas. The delivery points will
include the Water Purification Plant at 1101 H.O. Mills Blvd., Main WWTP at 6300 Procter St. Ext., and the
Port Acres WWTP at 2901 W. Hwy. 365, and will be specified on the order. The WWTP's will only receive
shipments of liquid chlorine. The City of Port Arthur will not accept demurral charges or freight bills. Shippers
shall notify the appropriate City personnel prior to unloading any of the above-mentioned items.
Successful bidder, or bidders, must agree to enter into a contract with the City of Port Arthur. The life of the
contract is to be approximately one (1) year, with the option to extend the contract for two (2) additional one
year periods. Shipments are to be made as needed. No price increases will be allowed for the first ninety (90)
days durinji life of the contracts. The estimated quantities stated below are supplied as a basis for bidding
purposes only. These quantities were estimated from past experience, and do not obligate the City to purchase
these exact amounts
All chemical prices shall be firm for 90 days. Thirty (30) days prior written notice must be submitted, along
with market justification, for any price changes during the life of the contract. The vendor is required to submit
a letter from their supplier to the City of Port Arthur showing any increase or decrease in price to the vendor by
their supplier from the previous month. Officers of each company must sign this letter. If there is a price
ecreas the vendor by their supplier the City will be Riven an equal decrease. The City reserves the right to
cancel this contract with fifteen(15) days prior written notice.
The City reserves the right to reject any or all bids, and to waive informalities. The City reserves the right to
award all items to one responsible bidder, or to award by item.
TECHNICAL SPECIFICATIONS
Item No. 1 50% (by weight)Sodium Hydroxide—145 dry tons (estimated)
Solution should contain approximately 6.4 lbs. of dry sodium hydroxide per gallon. It should contain nothing
injurious to the health of consumers of water treated. It shall be free of any foreign material that may cause
excessive clogging of strainer or flow control valve. Shipments shall be made in 4,000 to 4,500 gallon loads as
ordered, by tank truck. Supplier shall be prepared to deliver under the following conditions. Water Plant
storage connection consists of 2" PVC pipe with a 2" stainless steel female quick coupling. Static lift required
is 20 feet, and must be blown off with transporter's compressor. The sodium hydroxide to be supplied shall
conform to the American Water Works Association Standard B501-75, or the latest revision of this standard.
The manufacturer or vendor shall provide an affidavit(signed by an officer of the company)acknowledging that
the sodium hydroxide furnished, according to the City of Port Arthur's order, complies with all applicable
requirements of AWWA Standards.
Page 4 of 14
Item No. 2 25% (by weight) Sodium Hydroxide- 72 dry tons(estimated)
Same conditions as Item No.1, except solution should contain 3.2 lbs of dry Sodium Hydroxide per gallon.
Item No. 3 100% Liquid Chlorine-325 tons (estimated) in one-ton containers
Shipments shall be made in lots of nine tons. Shipments are to be by truck and are to be unloaded and drums
placed in position on City racks, by successful bidder. Liquid Chlorine shall conform to the latest revision of
AWWA Standard B301. All ton cylinders shall be equipped with new or newly reconditioned valves meeting
the Chlorine Institute standard for new valves. All newly reconditioned valves shall be reconditioned according
to the Chlorine Institute's latest publication. It shall be the sole responsibility of the successful bidder to
immediately remove any ton cylinder failing to meet any requirements of these specifications. The
manufacturer or vendor shall provide an affidavit (signed by an officer of the company) acknowledging that the
Liquid Chlorine to be furnished complies with all applicable requirements of AWWA Standards.
Item No. 4 100%Liquid Chlorine-36,000 lbs. (estimated) in 150 lb. cylinders
Same condition as above Item No. 3, except shipments shall be in 20 cylinder lots, and shall be unloaded by
successful bidder.
Item No. 5 99.995% (by weight)Anhydrous Ammonia-80,000 pounds (estimated)
Ammonia shall be refrigeration (R) grade, and shall contain nothing injurious to the health of consumers of
water treated. It shall be free of any foreign material that may cause excessive clogging of strainers or flow
regulating devices. The City has it's own 1,460 gallon tank.
Successful bidder, or bidders, must agree to enter into a contract with the City of Port Arthur. The life of the
contract is to be approximately one (1) year. Prices shall be firm for the life of the contract. The City reserves _.
the right to cancel this contract with (5)days prior written notice. -
-- �femTTo.6--23=25% (available fluoride)Hydrofluosilicic Acid - 190,000 lbs. (estimated)
Hydrofluorsilicic Acid shall be supplied by tank truck in 4,000 gallon loads, as ordered. Water Plant storage
connections consist of 2" PVC pipe with a 2" stainless steel female quick coupling. Static lift required is 17
feet. Hydrofluosilicic Acid shall conform to AWWA Standard B703-89 or latest revision. The manufacturer or
vendor shall provide an affidavit signed by an officer of the company acknowledging that the Hydrofluosilicic
Acid furnished complies with all applicable requirements of AWWA Standards.
Item No. 7 Phosphates - 135,000 lbs(estimated)
Vendor shall furnish an estimated 135,000 pounds of a 50/50 ortho/polyphosphate blend, with 36-40% total
phosphate. Each bidder shall provide, with their bid, certification that their product meets these requirements.
Successful bidder must provide water quality analysis to monitor and verify performance of their product during
the life of the contract as follows:
1. Two (2) lead samples and two (2) copper samples may be required for the vendor to collect and
analyze each month. Testing method must be one approved by the TCEQ and the EPA. This is
to monitor the distribution system if any discrepancies arise.
2. This treatment system is currently in compliance and the successful bidder must keep the system
in compliance or this contract will be terminated.
Page 5 of 14
. .ZPLACED WITH ADDENDUM ,. .
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Water Treatment Chemicals for Utility Operations
BID DUE DATE: May 6, 2015
ITEM# QUANTITY UOM DESCRIPTION UNIT 'OST 1
1 145 DRY "PONS 50% SODIUM HYDROXIDE $
2 72 DRY TONS 25% SODIUM HYDROXIDE $
3 325 TONS LIQUID CHLORINE(TON CYL.)
4 36,000 LBS LIQUID CHLORINE(150LB CYL $
5 80,000 LBS ANHYDROUS AMMOIN $
6 190,000 LBS HYDROFLUOSILICI . ACID $
7 135,000 LBS PHOSPH• E $
" Above price is based on a 23%assay adjusted basis and 40,000/lb inimum releases
Delivery will be made Days after Receipt of Order
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O. BOX
PRINT OR TYPE NAME CITY STATE ZIP
TITLE AREA CODE TELEPHONE NO
EMAIL FAX NO.
Page 6 of 14
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Water Treatment Chemicals for Utility Operations
BID DUE DATE: May 6,2015
ITEM# QUANTITY UOM DESCRIPTION UNIT COST
1 145 DRY TONS 50%SODIUM HYDROXIDE $ NO BID
2 72 DRY TONS 25% SODIUM HYDROXIDE $ NO BID
3 325 TONS LIQUID CHLORINE(TON CYL.) $ NO BID
4 15,000 LBS LIQUID CHLORINE(150LB CYL.) $ NO BID
5 100,000 LBS ANHYDROUS AMMONIA $ NO B I D
6 190,000 LBS HYDROFLUOSILICIC ACID $462.00**
7 135,000 LBS PHOSPHATE $ NO B I D
** Price is based on a 23%assay adjusted basis and 20 ton minimum releases.
Delivery will be made 7-10 Days after Receipt of Order.
Mosaic Global Sales, LLC 13830 Circa Crossing Drive
COMPANY NAME STREET ADDRESS
jyr ',,/h14 —
SIGNATU' :
F BID P, • P.O. BOX
Betty Kendall-Jones Lithia FL 33547
PRINT OR TYPE NAME CITY STATE ZIP
Bids & Contracts Manager 800 578.7891
TITLE AREA CODE TELEPHONE NO
FSA.Group@mosaicco.com 813.571 .6915
EMAIL FAX NO.
Page 6 of 14
NON-COLLUSION AFFIDAVIT
COUNTY OF HILLSBOROUGH
CITY OF PORT ARTI IUR §
STATE OF TD(AC FLORIDA
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature: , �f
0,,,sa_
Printed Name: Betty Ken.all-Jon S
Title: Bids & Contracts Manager
Company: Mosaic Global Sales, LLC
Date: 05-05-15
Betty Kendall-Jones
SUBSCRIBED and sworn to before me the undersigned authority by the 5th of, May on
behalf of said bidder.
/146.
Notary Public in and for the
State of Texas Florida
My commission expires: 07/23/17
HEIDI SCHMITZ
Commission#FF 038672
..aE 'res July 23 2017
'�g` OonxddTlvuT F*%;mance e0648.7019
fl
Page 7 of 14
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
1 I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Mosaic Global Sales, LLC 05/05/15
Fi lit Name Date
► -- er Bids & Contracts Manager
Authorizedt`' nature Title
Betty Kendall-Jones 800.578.7891
Name(please print) Telephone
FSA.Group@mosaicco.com
Email
STATE: Florida : ?�iy HEIDI SCHMITZ
` �. Commission#FF 038672
W...1.1%.4..E Expires July 23,2017
COUNTY: Hillsborough 4,/;,,,, •' Bonded iM+Tioy Fein 6uwu+a 0003854016
SUBSCRIBED AND SWORN to before me by the above named Betty Kendall-Jones
on this the 5th day of May , 20 15 .
Notary Public
Heidi Schmitz
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 8 of 14
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491,80th Leg.,Regular Session.
This questionnaire is being filed in accordance with Chapter 176,Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7tn business
day after the date the person becomes aware of facts that require the statement to be filed.See Section 176.006,Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of person who has a business relationship with local governmental entity. NONE -
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7t°business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3.Name of a local government officer with whom filer has employment or business relationship.
NONE
Name of Officer
This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income,from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director,or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4. di i , /Z� ,ti 05/05/15
L Signature of ig in doin? usiness with the governmental entity Date
Betty Kendall-Jones
Page 9 of 14
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
- specifications. The award shall be made to the responsive,responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal"--Forthe purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders-are cautionedto-readthe information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
Page 10 of 14
owed to the City, or has n_ _e satisfactory arrangements to pay the .._ale.
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Utility Operations, P.O.
Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
- --VENUE:-This-agreement will be governed and construed according to the laws of the State-o-f-I'exas7-Thhrs
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
Page 11 of 14
SHIPPING INFORMATION: _ _bids are to be F.O.B., City of Port ArL__..r, Port Arthur,TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract,- or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty(30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 12 of 14
SUB-CONTRACTS: The Cot. .;,tor shall not execute an agreement s _I any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury$500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury$1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage$100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
_ Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s)as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 13 of 14
NOTICE TO PROCEED: Nc ; to Proceed shall be issued within t (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
LIQUIDATED DAMAGES: Liquidated damages will be $150.00 per day.
Page 14 of 14