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HomeMy WebLinkAbout07/31/15 RETREAT SPECIAL MEETING DELORIS"BOBBIE"PRINCE,MAYORE„agyBRIAN McDOUGAL KAPRINA FRANK,MAYOR PRO TEM City of city CITY MANAGER 14) COUNCIL MEMBERS: I/ SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. % CITY SECRETARY TIFFANY L.HAMILTON Ort r t h u r MORRIS ALBRIGHT Texas VAL TIZENO STEPHEN A.MOSELY CITY ATTORNEY WILLIE"BAE"LEWIS,JR. OSMAN SWATI DERRICK FREEMAN AG E N DA City Council Retreat Special Meeting July 31, 2015 9:oo a.m. In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. P.O BOX 1089 •PORT ARTHUR.TEXAS 77641-1089 •409/983-8115 • FAX 409/983-8128 • www.portarthur.net City Council Retreat Special Meeting Robert A. "Bob" Bowers Civic Center 3401 Cultural Center Drive City of Port Arthur July 31, 2015 9:00 AM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, ROLL CALL & PLEDGE Mayor Prince Mayor Pro Tem Frank Councilmember Scott Councilmember Hamilton Councilmember Albright Councilmember Mosely Councilmember Lewis Councilmember Swati Councilmember Freeman City Manager McDougal City Secretary Bellard City Attorney Tizeno II. COFFEE/RECEPTION — 9:00 A.M. III. CITY COUNCIL DISCUSSION — 9:30 A.M. Discussion of the following topics: (1) Methods Of Covering/Responding Faster/Quicker To Citizens' Complaints More Effectively (2) Overview Of Responsibilities Of City Council And The City Manager/City Charter (3) Open Meetings Act AGENDA July 31, 2015 IV. PLANNING RETREAT DISCUSSION The City Council will conduct an informal Planning Retreat for the purpose of identifying long-term and short-term goals or objectives prior to completing the annual budget process. The retreat is designed to define a broad mission for the City Council and generate priorities for city staff. Intended participants in the retreat will include the Mayor, City Council, and senior staff. No decisions will be made. While preferences may be stated and consensus built around concepts and ideas, no formal voting will occur and no binding action taken. Potential topics that are likely to be addressed include: • Customer Service as applied to citizens & Constituents • Demographics & Population • Budgeting & Finance • Downtown Revitalization • Transportation & Roads • Pleasure Island • Utilities & Capital Improvement Plan (CIP) • Parks & Recreation • Housing • Solid Waste Any action taken by the City of Port Arthur on the topics stated above will occur at a future, properly noticed meeting conducted in compliance with the Texas Open Meetings Act. V. ADJOURNMENT OR RECESS The Port Arthur City Council will recess the Special Meeting and reconvene Saturday, August 1, 2015 at 9:00 a.m. if needed. RULES OF DECORUM - PERSONS ADDRESSING COUNCIL &AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure;Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council,shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council,without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making,expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed.After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints,Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning,All persons shall at the request of the Presiding Officer, be silent. Removal.If,after receiving a warning from the Presiding Officer,a person persists in disturbing the meeting,such Officer may order him to remove himself from the meeting.If he does not remove himself,the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item,who shall be permitted to address the Council thereon for a period of three(3) minutes."Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.