HomeMy WebLinkAboutPR 19085: CONTRACT WITH GLO, AND BDS CONSTRUCTORS, LLC DBA MK CONSTURCTORS, STREET PAVING \i `I r
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: July 27, 2015
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Acting Director of Public Works
RE: Proposed Resolution No. 19085
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19085 authorizing the City Manager to execute
Change Order #2 to the contract with BDS Constructors, LLC, dba MK Constructors for the construction
of roadway rehabilitation and drainage improvements along 9th Street between Williams Avenue and Duff
Drive and on Duff Drive south to the 8th Street intersection, increasing the contract amount by $92,133.30
to a new total of$771,678.30 and increasing the contract term by 66 days to a new term of 315 with a new
completion date of October 13, 2015.
BACKGROUND
Per Resolution 14-443 a construction contract was awarded to DBS Constructors, LLC., dba MK
Constructors for the 9th Street Paving Improvements Project. Per Resolution 15-208, the City Council
approved Change Order No. 1 increasing the contract term by 69 days to a new term of 249 days due to
inclement weather. This change order is for additional street repairs on Duff Drive from the intersection
of 9th Street to the intersection of 8th Street. The contractor was instructed to stop work due to City forces
completing their section of work on Duff Drive before finishing the street to avoid having to reconstruct
the road again.
BUDGET/FISCAL EFFECT
Funds are available in the GLO Round 2.1 Program, Project No. 12110T, Account No. 144-1201-532.59-
00.
SUMMARY
I recommend that the City Council approve P. R. No. 19085 authorizing the City Manager to execute
Change Order #2 to the contract with BDS Constructors, LLC, dba MK Constructors for the construction
of roadway rehabilitation and drainage improvements along 9th Street between Williams Avenue and Duff
Drive and on Duff Drive south to the 8th Street intersection, increasing the contract amount by $92,133.30
to a new total of$771,678.30 and increasing the contract term by 66 days to a new term of 315 with a new
completion date of October 13, 2015.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19085
07/27/15 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 02 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR, GLO, AND BDS CONSTRUCTORS, LLC dba MK
CONSTRUCTORS OF VIDOR, TEXAS, FOR THE 9TH STREET PAVING
IMPROVEMENTS PROJECT- WILLIAMS AVE TO DUFF DRIVE, AND
ON DUFF DRIVE SOUTH OF 9TH STREET, INCREASING THE
CONTRACT AMOUNT BY $92,133.30 TO A NEW CONTRACT
AMOUNT OF $771,678.30 AND INCREASING THE TERM BY SIXTY SIX
(66) DAYS TO A NEW TOTAL OF THREE HUNDRED FIFTEEN (315)
DAYS, GLO ROUND 2.1 PROGRAM, PROJECT NO. I2119, ACCOUNT #
144-1201-532.59-00.
WHEREAS, per Resolution 14-443, the City entered into a contract with BDS
Constructors, LLC dba MK Constructors of Vidor, Texas, for the 9th Street Paving
Improvements Project in the amount of$679,545.00 and with a contract term of 180 days, said
project limits from Williams Avenue to Duff Drive and Duff Drive south of 9th Street; and,
WHEREAS, per Resolution 15-208, the City approved Change Order No. 1 increasing
the contract term by 69 days to a new term of 249 days; and,
WHEREAS, BDS Constructors, LLC dba MK Constructors has requested a second
change order for additional street repairs on Duff Drive from the intersection of 9th Street to the
intersection of 8th Street and a time extension of sixty six (66) days increasing the contract term
to 315 days and increasing the contract amount by $92,133.30 to a new total of $771,678.30,
attached hereto as Exhibit"A", and,
WHEREAS, approval of Change Order No. 02 increasing the contract time by sixty six
(66) days and the contract amount by $92,133.30 is herein deemed an appropriate action; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 02 is herein approved and the City Manager is authorized to
execute said Change Order No. 02 (attached as Exhibit "A") to the contract between the City of
Port Arthur and BDS Constructors, LLC, dba MK Constructors; and,
THAT, Change Order No.02 increases the contract time to a new total of 315 days for a
completion date of October 13, 2015; and,
THAT, Change Order No.02 increases the contract amount by $92,133.30 to a new total
of$771,678.30; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
Deloris "Bobbie" Prince
P.R. 19085
Page 3
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Jerry Dale, CPA Clifton Williams, CPPB
Interim Director of Finance Acting Purchasing Director
Rawetts T. Baaheth, Sr.
Acting Director of Public Works
EXHIBIT A
i'1 ARCENEAUX WILSON & COLE LLC
A rceneaux Wilson & Cole. 4' 1r,
AWCEngineering • Surveying • Planning
July 22, 2015
Mr. Rawetts Baaheth
Director of Public Works
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CHANGE ORDER NO 2
Roadway Rehabilitation & Drainage Improvements along 9th
Street
Job No, CPA-780
Dear Mr. Baaheth:
Attached is Change Order No. 2 for the Roadway Rehabilitation & Drainage Improvements along 9th
Street. This change order is for additional street repairs on Duff Street from the intersection of 9th Street
to the intersection of 8th Street and a time extension of 66 days to allow for the city employees to
complete their work on Duff Avenue. The contractor was instructed to stop work to allow the City of Port
Arthur employees to complete their construction work on Duff Avenue before finishing the street to avoid
having to reconstruct that section of roadway again. Change Order No. 2 will increase the contract
amount by $92,133.30 as well as increase the contract time by 66 days. I recommend that the City of Port
Arthur authorize this change to the contract. I have attached Change Order No. 2 which modifies the
contract to reflect this change for your consideration and action. Should you have any questions or
require additional information, please contact our office.
Very truly yours,
ARCENEAUX WILSON & COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
_ �L
'eestan Cole, PE
Vice President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
Registered Engineering Firm F-16194 Registered Survey Firm 10194049
MA . .
Arcene aux Wilson & Colt�
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CHANGE ORDER No. 2
DATE: July 20, 2015 JOB NO. CPA-780
AGREEMENT DATE: October 9, 2014
NAME OF PROJECT: Roadway Rehabilitation & Drainage Improvements Along
9th Street From Williams Avenue to Duff Drive and On Duff
Drive South of 9th Street
OWNER: CITY of PORT ARTHUR
CONTRACTOR: BDS Constructors LLC dba MK Constructors
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Change in 8" Limestone, HMAC,
and Mobilization Pricing
($43,417.30/L.S.) [+] $ 43,417.30
b. 8" Crushed Limestone Subgrade
(Bid Item No.16 ) [+1 $ 28,204.00
c. 1 '/2 - Inch HMAC
(Bid Item No.17 ) [+] $ 20,512.00
d. Extend contract time by 66 days
TOTAL $ 92,133.30
CHANGE ORDER NO. 2
July 20, 2015
Job No. CPA-780, Contract No. 1
.... ............
AWc ESurvngenting
ryin1
Planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $679,545.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $679,545.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased]
by: $92,133.30 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $771,678.30
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 180 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CI IANGE ORDER: 69 Calendars Days
CURRENT DATE OF COMPLETION: August 08, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 66 Days
The New DATE OF COMPLETION: October 13, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
BDS CONSTRUCTORS LLC DBA MK
CONSTRUCTORS
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
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it- Disaster Recovery
_ PS 36
TAQLISHED`$
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
BDS Constructors LLC CITY OF PORT ARTHUR ARCENEAUX
dba MK Constructors 444 4TH STREET WILSON & COLE LLC
2485 North Street PORT ARTHUR, TX 77642 2901 TURTLE CREEEK DR.
Vidor, TX 77662 SUITE 320
Phone No.: 409-769-0089 PORT ARTHUR, TX 77642
Phone No.: 409-983-8296
Agreement Date:
September 3, 2014
Phone No.: 409-724-7888
Date: July 20, 2015 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21111 12-305-025-6542
Roadway Rehabilitation &
Drainage Improvements along
Bid Package No.: 8 9th Street Change Order No.: 2
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
16 811 Crushed Limestone Subgrade $28,204.00
(1282 S.Y./$22.00)
17 1.5" HMAC $20,512.00
(1282 S.Y./$16.00)
Change in 8" Limestone, HMAC, and Mobilization $43,417.30
Pricing
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 679,545.00 Original Contract Time: 180 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 $ 0.00 Change Orders: 69 days
Contract Price Prior to Contract Time Prior to
this Change Order: $679,545.00 this Change Order: 315 days
Net Increase/De��e of Net Increase/De,�e of
this Change Order: $ 92,133.30 this Change Order: 66 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 771,678.30 Change Orders: 135 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
13.00 % (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10/6/2014 (mm/dd/yy) 10 / 13 / 2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND APPROVED: ACCEPTED:
By: By: By: 7
ENGINEER OWNER CONTRACTOR
Date: „;.2.3-/1-
Date: Date:
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase 0 Decrease ✓ No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease ✓ No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease ✓ No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ✓ Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes ✓ No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) ✓ Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) ✓ Yes 0 No
8. Are the handicapped access requirements/approval
still valid? (if applicable) ✓ Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? ✓ Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DATE:July 23rd, 2015
Month OF: June and July 2015
CITY of PORT ARTHUR, TEXAS
PUBLIC WORKS DEPARTMENT
P.O. BOX 1089
CITY of PORT ARTHUR,TEXAS 77641-1089
ATTENTION: Public Works Department
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified(list dates actually lost: do not include days not normally worked such as Saturdays,
Sundays, or holidays):
Dates Lost:
6-1, 6-2, 6-3,6-4, 6-5,6-6,6-7, 6-8, 6-9, 6-10, 6-11, 6-12, 643., 6-14, 6-15, 6-16,6-17, 6-18, 6-19, 6-20,
6-21, 6-22, 6-23, 6-24, 6-25, 6-26, 6-27,6-28, 6-29, 6-30, 7-1,7-2,7-3, 7-4,7-5,7-6, 7-7,7-8,7-9, 7-10,7-
11,7-12,7-13,7-14,7-15, 7-16,7-17.
Days Lost( 47 )/ 5 x 7+ 66 Calendar Days Requested
Reasons for Request:
waiting for approval of change order for the repairs on Duff Street.
Contractor
By: NA /I, (Mike Kelley, PM)
Approved for extension of calendar days.
Disapproved.
Date: , 20 CITY OF CITY OF PORT ARTHUR,
TEXAS
BY:
City Manager
Distribution by City
Original: Public Works Department
xc: Engineer
Contractor
•
CPA Feder$lly Funded