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Home My WebLink AboutPR 19090: CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND THE CITY ORGANIZATIONAL DEPARTMENTS (GRANTS) ( tr / c+ a r t r l It tt�r 7i.t,t INTEROFFICE MEMORANDUM Department of Development Services Division of Housing and Community Development Date: July 30, 2015 To: Brian McDougal, City Manager Mayor and City Council From: Mary E. Essex, Grants Program Administrator RE: P. R. 19090 Nature of the request: Grants Management recommends that the City Council adopt Proposed Resolution 19090 to approve the 2015 Community Development Block Grant (CDBG) allocations for City departments. StaffAnalysis/Considerations: CDBG funds in the amount of $1,015,481 were awarded to Port Arthur for the 2015 Program Year. Per Resolution #15-109 City Council allocated grant funding to City department and non-profit organizations. Recommendation: Grants Management recommends that the City Council adopt Proposed Resolution 19090 to approve CDBG interoffice agreements. Budget Consideration: Funding is available in the 2015 CDBG program year. "Remember we are here to serve the Citizens of Port Arthur" P.O.BOX 1089 • PORT ARTHUR,TEXAS 77641-1089 • 409/983-8101 •FAX 409-982-6743 P.R. 19090 07/28/15 ME- Grants Management RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND THE CITY ORGANIZATIONAL DEPARTMENTS, IN THE AMOUNT OF $885,127.00, THIS BEING $110,806.00 FOR ENVIRONMENTAL HEALTH, $91,162.00 FOR THE HEALTH DEPARTMENT, $250,000.00 FOR HOUSING REHABILITATION, $100,000.00 FOR HOUSING ADMINISTRATION, AND $333,159.00 FOR STREETS PROGRAM OF PORT ARTHUR FOR THE BENEFIT OF THE LOW AND MODERATE INCOME RESIDENTS OF THE CITY. WHEREAS, the Department of Housing and Urban Development has awarded funding to the City in the amount of$1,015,481.00 pursuant to the Housing and Development Act of 1974 for the primary benefit of low and moderate income persons; and, WHEREAS, the City Council now finds it desirable and appropriate to provide funds in the amount of$885,127.00 being$110,806.00 for Environmental Health, $91,162.00 for the Health Department, $250,000.00 for Housing Rehabilitation, $100,000.00 for Housing Administration, and $333,159.00 for 2015 Streets Program to benefit low and moderate income residents of the city; and, WHEREAS, the City Council,by its adoption of Resolution Number 15-118, (authorizing submission of a 41st Year Consolidated Plan) has obligated itself to provide financial assistance to Port Arthur City's organizational departments; and, WHEREAS, the City Council, is required to designate an official to sign all documents in connection with amendments to the applications and grant agreements; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager is authorized to execute contracts with the public services organizations, in the amount of Eight Hundred Eighty Five Thousand One Hundred Twenty Seven Dollars ($885,127.00) for the proposal outlined herein and further described in the attached contracts marked Attachments 1 through 4. THAT said contracts are an exact duplicate of the Newly Federally funded Community Development Block Grant city contracts, which are the standard contracts that the city will be using, and is hereby incorporated by reference, and said changes are hereby approved. THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of A.D., 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MAYOR COUNCILMEMBERS NOES: MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVE P AS TO FORM: VAL TIZ NO# CITY ATTORNEY APPROVED FOR ADMINISTRATION: BRIAN MCDOUGAL CITY MANAGER APPROVED FOR AVAILABILITY OF FUNDS: JERRY DALE INTERIM DIRECTOR OF FINANCE ATTACHMENT 1 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Port Arthur Code Enforcement Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2015 Community Development Block (CDBG)funds to the Port Arthur Environmental Health Division to pay the salary for one Environmental Officer that will work in the CDBG eligible areas of Port Arthur(see the attached map of eligible CDBG areas). II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 18, 2015 and end August 17, 2016. III. SERVICES PROVIDED Environmental Health Officer is responsible for carrying out measures for protecting public health; including administering and enforcing the City's Environmental Health Codes. IV. BUDGET The budget is One Hundred Ten Thousand Eight Hundred Six and No/100 dollars ($110,806). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Port Arthur Environmental Health Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the areas served. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. Brian McDougal,City Manager Date Code Enforcement Lawrence Baker, Director of Code Enforcement Date 5:\grants2\Interdepartmental agreement\2015 Environmental Health.doc ': g 1 ! 1 .1 _ '0.,r • , w O w �7 ao 1 ti 1 � - O � � CI -- i O j`, N 1 O t "- 1 ---�__._f-----J\ is a iiiri -ii ea ��jj� yii�� ] I 1 I`fL I i tali tili./ l W __...,—_ }f-1-_:- r.1 -. I f'.1-4.! a �E++nnll!n1n11n'a m+i! - � 1 �i :TIN/ l!/nNNii�li1�n:iRW�ptqp+�ray' I,m.�, "/( t+ } I 1 O Mllfl 1ii11 /ti tib C. W,� ti � # *If „ i unemgs p. (- +llllnt P .. ... / Y7�� !R41 Yds' ryi.4..tI Ntl�Npl ' ggo • ..•.tRimpttn in{1 F \ l t �;"Itl!!!IDCII rlll� 01. ep \.tea regalr� O ,"Miami...pectoPt 111740M111. IL r. • ____I'15.� Nair. of _..x11, � ,I ''. • g k, - O✓r 3" 13 i _:g `} "4 i1 a L._' r- r. N . _ O �� C ,li T/-<.. .mss -M� N - -S• _ 'L. 1. . • ` • IIt' h+ O • t 1-• Ai, 4.ensu„; _ f , . �� .,_��. ,,:. , - . ,, . Cam_. ��3 ._ ,� MEIIl. \ \ ��` ��YI' ,.�0 O r ..' E Maima • --'a O F. - I t- „.. lifw_l_\.\\\AI: i 01 t_Lt / 1 -/ I I r-I i �1 \ F` 4 . ' \\''''\'' 0 • 0 4.1. • ..., � _ ` �4�7`ra71 I el G A No A! 1 .FD❑ ." N F, o a IHU CA F. N. 1,4 CO co 1 N tt ATTACHMENT 2 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Port Arthur Health Department. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2015 Community Development Block (CDBG) funds to the Port Arthur Health Department to pay the Public Health Nurse. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 18, 2015 and end August 17, 2016. III. SERVICES PROVIDED The Health Department shall provide health services to low and moderate-income families of Port Arthur,Texas. Community Development Block Grant Funds will be used to pay the salary for the Public Health Nurse that provides immunization vaccines at the Port Arthur Health Department. IV. BUDGET The budget is Ninety-One Thousand One Hundred Sixty-Two and No/100 dollars ($91,162). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income resident of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Port Arthur Health Department shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income and income verification for each client served. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. Brian McDougal,City Manager Date Health Department Judith Smith, Director of Health Department Date S:\grants2\Interdepartmental agreement\2015 Health Department.doc ATTACHMENT 3 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement (Agreement) entered into between the Grants Management Division and the Housing Assistance Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2015 Community Development Block(CDBG)funds to the Housing Assistance Division for housing services such as rehabilitation, reconstruction, and emergency repairs. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 18, 2015 and end August 17, 2016. III. SERVICES PROVIDED The Housing Assistance Division shall provide housing services to low and moderate-income families of Port Arthur,Texas. IV. BUDGET The budget is Two Hundred Fifty Thousand and No/100 dollars($250,000). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income persons or the project must benefit a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Housing Assistance Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. Brian McDougal, City Manager Date Housing Assistance Division Ron Burton, Director of Development Services Date S:\grants2\Interdepartmental agreement\2015 Housing Assistance-rehab.doc ATTACHMENT 4 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement (Agreement) entered into between the Grants Management Division and the Housing Assistance Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2015 Community Development Block (CDBG) funds to the Housing Assistance Division for administration expenses. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 18, 2015 and end August 17, 2016. III. SERVICES PROVIDED The Housing Assistance Division shall provide housing services to low and moderate-income families of Port Arthur, Texas. IV. BUDGET The budget is One Hundred Thousand and No/100 dollars ($100,000). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to low and moderate income persons or the project must benefit a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS The Housing Assistance Division shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS Monthly reports are due by the 28th day of each month and include the number of persons served by race and income. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. Brian McDougal,City Manager Date Housing Assistance Division Ron Burton, Director of Development Services Date S:\grants2\Interdepartmental agreement\2015 Housing Assistance-Administration.doc ATTACHMENT 5 INTERDEPARTMENTAL AGREEMENT This Interdepartmental Agreement(Agreement) entered into between the Grants Management Division and the Public Works Street Division. I. PURPOSE The purpose of this Interdepartmental Agreement is to provide 2015 Community Development Block (CDBG) funds to resurface streets in eligible CDBG areas of the city. II. TIME OF PERFORMANCE The Time of Performance under this Agreement shall begin August 18, 2015 and end August 17, 2016. III. SERVICES PROVIDED The Public Works Street Division will resurface streets according to Attachment "A". IV. BUDGET The budget is Three Hundred Thirty-Three Thousand One Hundred Fifty-Nine and No/100 dollars (333,159). V. PROGRAM STANDARDS Projects undertaken must principally be of direct benefit to a low to moderate income area of the City of Port Arthur. VI. PROGRAM REQUIREMENTS Program in receipt of funds under this Agreement must be in compliance with City of Port Arthur Procurement Procedures and 24 CFR 570. VII. PERFORMANCE STANDARDS Public Works shall perform the work specified in this Agreement in a reasonable and prudent manner. VIII. REPORTS A. Weekly certified payroll reports, if applicable; B. Monthly Section 3 reports, if applicable; and C. Monthly report of the number of streets completed and the total completion costs. IX. AMENDMENTS Any amendments to this Agreement must be made in writing and approved by both parties hereto. Brian McDougal, City Manager Date Public Works—Street Division Rawetts Baaheth, Interim Public Works Director Date S:\grants2\Interdepartmental agreement\2015 Public Works-Streets.docx ATTACHMENT "A" _ >a1 JI-1__, '!e % '.-' o , 41 .Iti. *-0., C�1 ,.4iT I O LL III .._- - -. -- at r ` , l N 2' 0o fA rX L ot 1 Y�_ 12x.. � . aL all c t� � i l i , I 1.1 Lji- �, o 'lilt rte ,;, ' / C J j I pj w• I I i..4_, u 2.,... Y ilj.}i ft�.t{I 1L-- w•. -t-76‘,.... Ra -�...m,........ I µ j t —i4 1—..i\ 11 � Ie�u�ur• 1 if+ CH' X 'CD '!Ar lrf (_ i'ow L' '0 \ 001 \'- ui � \ \ / �— �_ ' ►l' E;Ji .. i._i • � S O ff; - O NJ —} .. _ G y �,,f';-E t} i; I; ' S'j ' N -\ ..,„„i "�," r , -_ te t.k11 s A A ; , rr N t { _o r o lit�\ tp w W P A N # _.. ��4. I 0 . O -- i , "" "O O O 11 ' 1` 4 'rt. W 10 l�'�► i - 1 filirk. — \ \f. t" "0 litilliS10- _ \ ,,,,,,..,\,,,,,,-, t ill - st \o 4°N. ti b r - e A.i( e.'"I `42. ;z • to o m 0O Ci -n iIii 8 y: o m Q' 3 AAk y