HomeMy WebLinkAboutPR 19115: SOUTHEAST SERVICE COMPANY, (HVAC) Energy
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: August 12, 2015
To: Brian McDougal, City Manager
From: Rawetts T. Baaheth, Sr., Interim Public Works Director
RE: Proposed Resolution No. 19115
Nature of the Request:
Per Resolution No. 13-339 dated August 20, 2013, the City of Port Arthur entered into a one
year contract with the option of renewal for two additional years with Southeast Service
Company for HVAC maintenance of City buildings. Per Resolution No. 14-333 dated August
5, 2014, the City Council authorized the second year (1st renewal) of the contract. This
proposed resolution requests that the City Council approve the final contract with Southeast
Service Company in the estimated budget of$50,000.00
Staff Analysis, Considerations:
None.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19115 authorizing the
final contract with Southeast Service Company of Port Arthur, Texas for maintenance
services for the heating, ventilation and air conditioning systems in City Buildings.
Budget Considerations:
None.
P.R. 19115
Page 1 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FINAL CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND SOUTHEAST SERVICE COMPANY OF PORT ARTHUR, TEXAS
FOR MAINTENANCE SERVICES FOR THE HEATING, VENTILATION
AND AIR CONDITIONING SYSTEMS (HVAC) IN CITY BUILDINGS.
FUNDING AVAILABLE IN VARIOUS DEPARTMENTAL ACCOUNTS.
WHEREAS, per Resolution No. 13-339 dated August 20, 2013, the City of Port Arthur
entered into a one (1) year contract with the option of renewal for two (2) additional years with
Southeast Service Company for maintenance of the various heating, ventilation, and air
conditioning systems (HVAC) in City buildings; and,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager is hereby authorized to execute the third and final year of the
contract with Southeast Service Company of Port Arthur, Texas for HVAC maintenance services
with Southeast Service Company with an estimated budget of$50,000.00; and,
THAT, funds for this contract are available in various departmental budgets, with each
department to be billed individually; and,
THAT, an authorized representative of Southeast Service Company will sign this
resolution agreeing to the terms there of; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R. 19115
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a_
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
Brian McDougal Jerrya e,
City Manager Interim Finance Director
tgaziu /v/1441A_
Rawetts T. Baahet Sr. Clifton Williams, CPPB
Interim Director of Public Works Acting Purchasing Manager
P.R. 18994
Page 3
Agreed to:
Southeast Service Co.
By:
Print Name:
Title: