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HomeMy WebLinkAboutPR 19108: SECOND YEAR FIRST NENEWAL OF THE THE CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICE, INC., JANITORIAL SERVICES r Energy City of City 4 '�, )ik ) ni-t rthur Texas DATE: August 10, 2015 To: Brian McDougal, City Manager From: Judith A. Smith, RN, BSN, Director of Health Services RE: Contract Approval to Renew the Contract Between the City of Port Arthur and Southeast Texas Building Service, Inc. of Nederland, Texas for Janitorial Services for the Port Arthur Health Department Nature of the Request: Southeast Texas Building Service, Inc. of Nederland, Texas is currently providing janitorial services for the Port Arthur Health Department. The current contract will expire on September 1, 2015. This is one year renewal of the original contract Resolution No. 14-350 with Southeast Texas Building Services, Inc. for one (1) year in the not to exceed amount of$21,480. Staff Analysis, Considerations: None Recommendations: It is recommended that the City Council approve P.R. No.19108, approving the contract renewal between the City of Port Arthur and Southeast Texas Building Services, Inc. of Nederland, Texas for janitorial services in the not to exceed amount of$21,480 annually. Budget Considerations: Funds are appropriated to cover the cost of janitorial services in the health department's building maintenance account 001-1301-541.32. "REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR" P.O.BOX 1089•PORT ARTHUR,TX 77641-1089.409/983-8101•FAX 409/982-6743 P.R. 19108 08/10/15-js RESOLUTION NO. A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL) OF THE CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICE, INC., OF NEDERLAND, TEXAS, FOR JANITORIAL SERVICES FOR THE HEALTH DEPARTMENT IN THE NOT TO EXCEED AMOUNT OF $21,480.00 ANNUALLY. FUNDS AVAILABLE IN ACCOUNT NO. 001-1301-541.32-00. WHEREAS, pursuant to Resolution No. 14-350, the City Council approved a one-year contract with Southeast Texas Building Service, Inc., of Nederland, Texas, in the not to exceed amount of$21,480 for janitorial services for the Health Department, with the option to renew for two additional one(1) year periods. WHEREAS, the City desires to renew said janitorial service contract for the second year (first renewal)in the not to exceed amount of$21,480 annually. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council of the City of Port Arthur hereby authorizes the second year (first renewal) of the contract between the City of Port Arthur and Southeast Texas Building Service, Inc., of Nederland, Texas, for the not to exceed amount of$21,480 annually, in substantially the same form as attached hereto as Exhibit"A". Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. NO. 19108 Page 2 -js READ,ADOPTED AND APPROVED this day of A.D., 2015, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: APPROVED FOR AVAILABILITY OF FUNDS: Valecia Tizeno, City , -•rney Jerry W. ale, PA Interim Director of Finance 1 te 0 Clifton Williams Acting Purchasing Manager P.R. NO. 19108 Page 3 -js APPROVED FOR ADMINISTRATION: uc dv ,cfmAtk /N 6SIJ Brian McDougal JiVith Smith, RN, BSN City Manager Director of Health Services EXHIBIT "A" JANITORIAL SERVICES CONTRACT FOR THE HEALTH DEPARTMENT THIS AGREEMENT, made this day of , 2015, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Southeast Texas Building Services. Inc. of Nederland, Texas, herein acting by and through Robert Bodin, Jr., hereinafter called "CONTRACTOR" agree as follows: WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from September 2, 2015 to September 1, 2016, with an option to renew for one (1) additional one (1) year period. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor agrees to perform all the work described in the specifications and contract documents and comply with the terms therein for the sum of $1,790.00 monthly or$21,480.00 annually. 3. The term "Contract Documents" means and includes the following: (A) Agreement (B) Advertisement for BIDS ** (C) Information for BIDDERS ** (D) BID ** (E) BID BOND ** (F) General Conditions ** (G) Specifications ** (H) Notice to Proceed **These items were attached to the original letting contract. This agreement is only included in this renewal. 4. This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of , 2015. CITY OF PORT ARTHUR OWNER BY: Brian McDougal City Manager Signed on the day of , 2015. SOUTHEAST TEXAS BUILDING SERVICE, INC. CONTRACTOR BY: Robert Bodin, Jr.