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HomeMy WebLinkAboutPR 19117: INTERLOCAL CONTRACTS WITH MULTIPLE COUNTIES, GRANT FUNDING AUTOMOBILE THEFT PREVENTION AUTHORITY, SOUTHEAST TEXAS AUTO THEFT TASK FORCE P.R. No. 19117 8/17/15 rc RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL CONTRACT WITH THE CITY OF BEAUMONT, JEFFERSON COUNTY,JASPER COUNTY, AND ORANGE COUNTY TO SECURE GRANT FUNDING FROM THE STATE OF TEXAS AUTOMOBILE THEFT PREVENTION AUTHORITY FOR OPERATION OF THE SOUTHEAST TEXAS AUTO THEFT TASK FORCE WHEREAS, the City of Beaumont has received a grant for the period of August 31, 2015 through August 31, 2016; and, WHEREAS, the Port Arthur City Council desires to enter into an Interlocal Contract with the City of Beaumont (as grant holder), Jefferson County, Jasper County, Hardin County and Orange County for the purpose of securing grant funding from the Automobile Theft Prevention authority of the State of Texas for operation of the Southeast Texas Auto Theft Task Force for the continuation of the grant through August 31, 2016, copy attached as Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur hereby authorizes the City Manager to execute an Interlocal Contract and cooperative working agreement with the City of Beaumont (as grant holder), Jefferson Coy ,1ty, Jasper County, and Orange County for the purpose of securing grant funding from the State of Texas Automobile Theft Prevention authority for operation of the Southeast Texas Auto Theft Task Force for the continuation of the grant through August 31, 2016, in substantially the same form as attached hereto as Exhibit"A". Section 3. That the City of Beaumont will forward all signature pages to the City Secretary. Section 4. That the parties are seeking grant funds of$528,714.00 with the City of Port Arthur contributing matching funds of$42,417. In addition no "in kind" funds are required of the City of Port Arthur. The City will provide cell phone service for $480.00 and fuel, oil, and maintenance for $5,814.00. The total cost to the City is $48,711.00. Other parties will provide matching funds of$566,684.00. Section 5. That a copy of the Resolution be spread upon the minutes of the City Council. READ, ADOPTED,AND APPROVED on this the day of September, 2015, at a regular meeting of the City council of the City of Port Arthur, Texas, by the following votes: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary A'PROV a I AS TO FORM: Val Tize City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 4.1'1961 Jerry I/ale Interim Director of Finance EXHIBIT "A" raz`oi" THE SOUTHEAST TEXAS AUTO P� ,, � JPO TyF,c\ 0 74 THEFT TASK FORCE .4 Beaumont Police Port Arthur Police .Jefferson County Sheriff � ".,-.., ., w 'sk FOF' Hardin('inrnn Sheriff. "7,s. '.„i0 FO�0 August 10.2015 Mr.Brian McDougal City Manager.City of Port Arthur Texas 444 4th Street Port Arthur.TX 77640 Mr.McDougal. Enclosed for your consideration is the proposed Interlocal Agreement required by the Texas Automobile Burglary and Theft Prevention Authority for the 2016 grant funding the Southeast Texas Auto Theft Task Force. This year I have left the document unbound and placed the pages requiring your signature on top for your convenience. You will notice that I have included two of each of these pages. If you would sign all copies.I would greatly appreciate it. I would like to have two copies with original signatures as one has to go to Austin. I have also taken out the signature pages for other jurisdictions(pages land 8)to avoid confusion. Once the document has been signed.please contact me and I will pick it up. As always,we appreciate your continued support. If you have any questions.please feel free to call my office at(409)654-3600. Once all signatures have been collected,a complete copy of the agreement will be provided for you. Thank you. 01.t, et ,i.scLiA__ Lt.Chris Schuldt Project Director Southeast Texas Auto Theft Task Force 2430 West Cardinal Drive, Suite C, Beaumont,Texas 77705 Office: (409) 842-6341 Fax: (409)842-2835 www.watchvourcars.com o Tiftitto 00 - 4Q1111110, -e_ 4" 7 -w4U wC)? SOUTH EAST Co. Ilk9k F 0 viiPw 2016 InterlocalAgreem— ent Port Arthur • EXECUTED by the City of Port Arthur this day of , 2015. CITY OF PORT ARTHUR By: Brian McDougal, City Manager • • 9 • EXECUTED by the City of Port Arthur this day of , 2015. CITY OF PORT ARTHUR By: Brian McDougal, City Manager • • 9 AUTOMOBILE BURGLARY AND THEFT PREVENTION AUTHORITY Cooperative Working Agreement This is to certify that the objectives of the Southeast Texas Auto Theft Task Force grant application for fiscal year 2016 funding by the Automobile Burglary and Theft Prevention Authority have been reviewed and that it is mutually agreed to cooperate to whatever extent is necessary in carrying out the work plan described in that application. Additionally,the City of Port Arthur is cognizant of the rules and regulations governing the operation of the grant and agrees to abide by any and all such rules or special conditions relating to the application. Signed: Kyle Hayes,City Manager . City of Beaumont Date: Signed: Brian McDougal,City Manager City of Port Arthur Date: • AUTOMOBILE BURGLARY AND THEFT PREVENTION AUTHORITY Cooperative Working Agreement This is to certify that the objectives of the Southeast Texas Auto Theft Task Force grant application for fiscal year 2016 funding by the Automobile Burglary and Theft Prevention Authority have been reviewed and that it is mutually agreed to cooperate to whatever extent is necessary in carrying out the work plan described in that application. Additionally,the City of Port Arthur is cognizant of the rules and regulations governing the operation of the grant and agrees to abide by any and all such rules or special conditions relating to the application. Signed: Kyle Hayes,City Manager • City of Beaumont Date: Signed: Brian McDougal,City Manager City of Port Arthur Date: 111/ • INTERLOCAL CONTRACT SOUTHEAST TEXAS AUTO THEFT TASK FORCE STATE OF TEXAS § COUNTY OF JEFFERSON § This Interlocal Contract, ("Contract") is entered into between the City of Beaumont, a municipal corporation situated in Jefferson County,Texas,("Beaumont"),the City of Port Arthur,a municipal corporation situated in Jefferson County, Texas ("Port Arthur") , Jefferson County, a political subdivision of the State of Texas ("Jefferson County") , Hardin County, a political subdivision of the State of Texas("Hardin County"),Jasper County,a political subdivision of the State of Texas("Jasper County"),and Orange County,a political subdivision of the State of Texas ("Orange County")pursuant to the Interlocal Cooperation Act,Tex.Gov't Code Ann. Sec.791.001 - 791.027 (Vernon 1997). • WITNESSETH Whereas,Beaumont, Port Arthur,Hardin County,Jasper County,Jefferson County, and Orange County,collectively herein after referred to as"Parties",seek to contract or agree with each other to perform certain governmental functions and services in a joint cooperative agency which is known as the Southeast Texas Auto Theft Task Force ("Task Force"); and Whereas,the Parties are each independently authorized,pursuant to Tex.Gov't.Code Ann. Sec. 791.001 to enter into a joint contract to provide a governmental function or service which each party to the Contract is authorized to perform individually; and Whereas, the Parties wish to file a joint application for grant funding (FY2016) with the Automobile Burglary and Theft Prevention Authority of the State of Texas ("Authority") in the • amount of$528,714.00; and 1 • 1.02 The Parties to this Contract hereby mutually agree to cooperate to whatever extent is necessary to carry out the work plan set forth in the grant application. ARTICLE II. 2.01 The term of this Contract shall be for a period of one (1) year from and after the date of August 31, 2015 subject to other termination rights of the Parties as established in this document. ARTICLE III. 3.01 As a condition and part of this Contract, the Parties agree to contribute a total of 5609,101 in match funding for operation of the Task Force in the following amounts: • Match by the City of Beaumont $ 500,236 Match by the City of Port Arthur $ 42,417 Match by Jefferson County $ 36,127 Match by Hardin County $ 30,321 Match by Jasper County -0- Match by Orange County -0- ARTICLE IV. 4.01 The expenditure of funds, including the anticipated receipt of$528,714.00 from the Authority is set out in Exhibit "B" which is attached hereto and incorporated herein. • 3 • Whereas, the Parties believe it to be in the best interest of the Parties to continue the operation of the Task Force based upon positive results of prior operations of the Task Force which include,but are not limited to,demonstrated decreases in the number of reported auto thefts; and Whereas,there are approximately 406,752 registered motor vehicles in Jefferson,Hardin, Jasper, and Orange Counties combined; and Whereas, since the inception of the Task Force in 1993 officers in the Task Force have made approximately 2,262 arrests, filed approximately 4,205 auto related criminal cases with prosecuting authorities, recovered more than 4,906 vehicles valued at an estimated $47,403,653 along with other property estimated at $5,408,479; and Whereas, the Parties have agreed to provide $ 609,101 in funding (personnel services, IIIequipment,vehicle supplies,salaries,benefits,and insurance)to be used to match the funding sought from the Authority; and Whereas,the Parties believe that it is in their mutual interest to enter into this Contract to carry-out operations of the Task Force; and Whereas, the Parties agree to abide by all pertinent federal, state and local laws and regulations; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: ARTICLE I. 1.01 The purpose of this Contract is to continue the operation of the Task Force pursuant to a joint application filed with the Authority for FY 2016 grant funding of the Task Force. (See Exhibit "A" which is attached hereto and incorporated herein.) 41) 2 • ARTICLE V. 5.01 Beaumont is designated as the primary agency ("GRANTEE") for purposes of this Contract and for purposes of receipt and disbursement of all funds received from the Authority. Beaumont shall designate an officer of the Beaumont Police Department to serve as the coordinator for the Task Force who shall be authorized to establish rules, regulations, directives, etc. for operation of the Task Force and the administration of funding for the Task Force. ARTICLE VI. 6.01 Upon termination of this Contract, right,title and ownership of non-expendable property acquired pursuant to this Contract will revert to the individual party for which it was acquired, subject to the statutes of the State of Texas and approval of the Authority. • ARTICLE VII. 7.01 Beaumont, Port Arthur, Hardin County, Jasper County,Jefferson County, and Orange County as political subdivisions, are governed by the Texas Tort Claims Act, Chapter 101.001 et seq., Civil Practice and Remedies Code. Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County and Orange County warrant and represent to each other that they are self-insured or commercially insured for all claims falling within the Texas Tort Claims Act. 7.02 Each party to this Contract agrees that it shall have no liability whatsoever for acts or omissions of an individual employed by another party regardless of where the individuals' actions occurred. Each party is solely responsible for the action and/or omissions of it's employees and officers. • 4 • ARTICLE VIII. 8.01 The Parties certify that the Task Force is a program which meets all the requirements of the Authority program,that the information set forth in this Contract is correct, and that the Parties will comply with the appropriate provisions of the Authority. 8.02 The Parties assure and certify that they will comply with the regulations, policies, guidelines, and requirements set forth in the "assurances" section of the 2014 Grant Application and the Administrative Guide issued by the Authority pursuant to the acceptance and use of any federal funds. If any of the provisions of the "assurances" are applicable pursuant to statutes of the State of Texas, the Parties will comply with those pertinent parts. • 8.03 The Parties assure and certify to the Authority that they are in compliance with Subtitle A,Title II of the Americans with Disabilities Act (A.D.A.), 42 U.S.C. 12131-12134, and Department of Justice implementing regulation 28 C.F.R., Part 35. 8.04 Attached as Exhibit "C" is a digest representing the Authority's approved budget summary for grant 2015-T01-City of-00014. The Parties agree that they shall be responsible for determining, prior to expenditure of funds,that: 1. Salaries are in accordance with local policy of participating agencies. 2. Personnel are classified in accordance with the needed qualification for the position. 3. Fringe benefits are in accordance with local policy of the participating agencies. 4. Travel policy is in accordance with the travel policy of the City of Beaumont. • 5 • EXHIBIT A • • • ARTICLE IX. 9.01 This Contract may only be amended by mutual agreement of the Parties hereto in writing and any amendments shall be attached to and incorporated into this Contract. ARTICLE X. 10.1 In case any one or more of the provisions contained in this Contract shall be held to be invalid, illegal or unenforceable in any aspect, such invalidity, illegality or unenforceability shall not affect any other provision of the Contract, and this Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. ARTICLE XI. • 11.01 This Contract supersedes any and all other agreements, either oral or in writing,between the Parties hereto with respect to the subject matter hereof, and no other agreement, statement or promise relating to the subject matter of this agreement which is not contained herein shall be valid or binding. 411 6 Automobile Burglary & Theft Prevention Authority Application for State Assistance IV cues this assistance request require state, local, regional, or other priority rating? Yes .0 No If "Yes" please complete Name of Governing Body: Priority Rating: Item 2. Does this assistance require state, or local advisory, education, or health clearance? Yes .0 No If "Yes" please complete Name of Agency or Board: Item 3. Does this assistance request require state, local, regional, or other planning approval? * .0 Yes No If "Yes" please complete Name of Approving Agency: A.B.T.P.A. Item 4. .the assistance requested serve a federal installation? .i No Ii Yes" please complete Name of Federal Installation: Federal Population Benefiting from Project: Item 5. Will the assistance requested have an impact on the enviornment? Yes •0 No Item 6. Will the assistance requested cause the displacement of individuals, families, businesses or farms? Yes v No If "Yes" please complete Number of Individuals: Families: Businesses: Farms: Item 7. Is there other related assistance on this project (previous, pending, or anticipated)? 4.0 No s" Explain: 05/19/2015 Page 1 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Budget Summary • Budget Categories ABTPA Cash In-Kind Total Funds Match Match A Personnel (Salaries/Overtime) $450,375 $11,112 $227,352 $688,839 A Personnel (Fringe Benefits) $0 $177,743 $84,409 $262,152 B Contractual $0 $0 $0 $0 C Travel $2,800 $4,722 $0 $7,522 D Equipment $0 $33,100 $0 $33,100 E Supplies & Direct Operating Exp. $75,539 $57,649 $13,014 $146,202 F Indirect Costs $0 $0 $0 $0 Totals (Sum of 7-8) $528,714 $284,326 $324,775 $1,137,815 Source of Match Amount Beaumont Police $133,994 + $41,467 Prog. Inc. = $175,461 Port Arthur Police $42,417 Jefferson County S.O. $36,127 Hardin County S.O. $30,321 Source of Match Total $284,326 Program Income Amount Cash Match in Travel,Equipment and portions of Supplies and DOE $41,467 • �caa narrativac halnn� Schedule In Kind Match Amount A Beaumont Police $311,761 B $0 C $0 D $0 E Beaumont Police $13,014 In Kind Match Total $324,775 • 05/19/2015 Page 2 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Personnel: 1 .r Position o of ABTPA Cash In-Kind Total Salary Funds Match Project Director 98.8% $94,312 $1,104 $0 $95,416 Task Force Supervisor 0% $0 $0 $82,628 $82,628 Crime Prevention Officer 98.6% $77,297 $1,104 $0 $78,401 Inspections Officer 98.6% $77,297 $1,104 $0 $78,401 Beaumont Police Investigator 0% $0 $0 $71,330 $71,330 Beaumont Police Investigator 0% $0 $0 $73,394 $73,394 Port Arthur Police Investigator 97.6% $72,449 $1,800 $0 $74,249 Hardin County S.O. Investigator 100% $53,716 $0 $0 $53,716 Jefferson County S.O. Investigator 100% $75,304 $0 $0 $75,304 DA $0 % $0 cyo $0 Total Direct Salaries $450,375 $5,112 $227,352 $682,839 Total Requested Amounts dative Project Director: The Director will supervise all operations of the Task Force, oversee fiscal matters relating to the grant, be responsible for the preparation and submittal of all reports required, and insure the proper filing of documentation regarding efforts to meet stated goals.The Project Director will report to a board of directors comprised of the department heads for each of the agencies contributing personnel to the Task Force. The position will be funded with ABTPA funds equaling 98.8%. Clothing allowance, clothing maintenance and all fringe benefits will be cash matched. The Project Director will spend 100% of work hours on auto crime/grant related activities. Task Force Supervisor: The Supervisor will be responsible for supervising the operations of the Task Force as directed by the Project Director, analyze and disseminate information as trends develop in order to direct efforts of personnel, review reports and make appropriate case assignments, oversee special projects relating to enforcement and covert operations and perform other duties consistent with those listed for the investigators pertaining to case investigation. The Supervisor will hold the rank of Sergeant with the Beaumont Police Department. The salary and benefits for this position are shown as an in-kind match as the position was in place before the Task Force was created. The Task Force Supervisor will spend 100% of work hours on auto crime/grant activities. Crime Prevention Officer: This officer will prepare and maintain ABTPA Public Awareness Activity Sheets, develop and present crime prevention and awareness programs, conduct media interviews related to Task e accomplishments and programs, assist Task Force investigators on criminal investigations and covert Ft tions, maintain all surveillance equipment and assist with its use during investigations and covert operations, and conduct follow-up investigations as assigned by the Supervisor or Project Director. This position will be funded with ABTPA funds, equaling 98.6%, with clothing allowance, clothing maintenance, and 05/19/2015 Page 3 of 29 Automobile Burglary&Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Personnel: 1 iiinge benefits cash matched. This investigator will spend 100% of the time on auto crime/grant related ities. Inspections Officer: This officer will coordinate the inspection of salvage dealers and repair shops within the scope of the Task Force's jurisdiction, monitor local auctions where insurance totaled vehicles are sold, coordinate covert sting operations as needed to identify salvage dealers and repair shop owners who are operating illegally, coordinate VTR-68A inspections for our office and conduct follow-up investigations as assigned by the Supervisor or Project Director. This position will be funded with ABTPA funds, equaling 98.6%, with clothing allowance, clothing maintenance, and all fringe benefits cash matched. This investigator will be devoted 100% of the time to auto crime/grant related activities. Beaumont Police Investigator: This investigator will: conduct investigations on Beaumont Police Department auto related cases as assigned, prepare and present completed cases to the D.A., identify and develop suspects, make recommendations on special projects based on identifiable trends, forward information on suspects and trends to the Crime Prevention Officer, assist with special projects and operations when available and assist with inspections of salvage yards and repair shops as needed. The salary and benefits for this position are shown as an in-kind match as the position was in place before the Task Force was created. This investigator will spend 100% of work hours on auto crime/grant activities. Beaumont Police Investigator: This investigator will conduct investigations on Beaumont Police Department auto related cases as assigned, prepare and present completed cases to the D.A., identify and develop licts, make recommendations on special projects based on identifiable trends, forward information on ects and trends to the Crime Prevention Officer, assist with special projects and operations when available and assist with inspections of salvage yards and repair shops as needed. The salary and benefits for this position are shown as an in-kind match as the position was in place before the Task Force was created. This investigator will spend 100% of work hours on auto crime/grant activities. Port Arthur Police Investigator: This investigator will conduct investigations on Port Arthur Police Department auto related cases as assigned by that department, prepare and present completed cases to the D.A., identify and develop suspects, make recommendations on special projects based on identifiable trends, forward information on suspects and trends to the Crime Prevention Officer, assist with special projects and operations when available and assist with inspections of salvage yards and repair shops as needed. This position will be funded with ABTPA funds, equaling 97.6%. This investigator will be devoted 100% of the time to auto crime/grant related activities. Hardin County S.O. Investigator: This investigator will: conduct investigations on Hardin County auto related cases as assigned by that department, prepare and present completed cases to the D.A., identify and develop suspects, make recommendations on special projects based on identifiable trends, forward information on suspects and trends to the Crime Prevention Officer, assist with special projects and operations when available and assist with inspections of salvage yards and repair shops as needed. This position will be funded with ABTPA funds, equaling 100%. This investigator will be devoted 100% of the time to auto crime/grant related activities. Ikon County S.O. Investigator: This investigator will conduct investigations on Jefferson County auto related cases as assigned by that department, prepare and present completed cases to the D.A., identify and develop suspects, make recommendations on special projects based on identifiable trends, forward information 05/19/2015 Page 4 of 29 Automobile Burglary&Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Personnel: 1 on suspects and trends to the Crime Prevention Officer, assist with special projects and operations when 'able and assist with inspections of salvage yards and repair shops as needed. This position will be funded ABTPA funds, equaling 100%. This investigator will be devoted 100% of the time to auto crime/grant related activities. Ill 11111 05/19/2015 Page 5 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Fringe/Overtime Fee Benefits % or$ Rate ABTPA Cash In-Kind Total Funds Match Overtime 47 0 $6,000 $0 $6,000 Total Overtime 0 $6,000 $0 $6,000 Narrative In order to effectively combat auto related crimes it is often necessary for personnel to work more than their scheduled hours. Without funded overtime, participating agencies will be responsible for paying overtime hours worked and those hours will be listed as cash match. 1. Overtime will be used: • To conduct after hours surveillance on known criminals or suspected crime locations, • To perform special operations after hours such as "stings", undercover, or bait vehicle activities, • To complete limited follow-up on investigations that require after hours interviews or investigation • To present a limited number of public awareness activities that take place outside normal hours of operation , and • To respond to after hours call outs of investigators to assist with or conduct follow-up on auto crimes. 2. Overtime amount is an estimate based on previous overtime expenditures in recent years. The average overtime rate of investigators is approximately $47.00 per hour. OYour Total ABTPA Funds for Fringe Benefits may only be a maximum of 25% of your Total PA Direct Salaries. Fringe Benefits % or $ Rate ABTPA Cash In-Kind Total Funds Match FICA $0 $18,856 $2,098 $20,954 Retirement $0 $80,666 $44,811 $125,477 Insurance $0 $70,991 $37,500 $108,491 Other (Explain) Workers Comp $0 $7,139 $0 $7,139 Other (Explain) Unemployment $0 $91 $0 $91 Other (Explain) Terminating Pay Removed $0 $0 $0 $0 Total Fringe Benefits $0 $177,743 $84,409 $262,152 Total Fringe/Overtime Budget $0 $183,743 $84,409 $268,152 Narrative Fringe benefits include FICA, retirement withholdings, and health insurance for all four agencies represented by • 05/19/2015 Page 6 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Fringe/Overtime *ask Force, Workers Comp and TEC figures for Jefferson and Hardin Counties and the City of Port Arthur, .. Terminating Pay for the Port Arthur investigator. The City of Beaumont withholds FICA at a rate of 1.45% (except for Sgt. Karr who was hired before April 1, 1986 and has no funds withheld for FICA) while the other agencies withhold at 7.65%. Retirement withholdings are taken out at the following rates: City of Beaumont — 20.42%, Jefferson County — 17.6 %, City of Port Arthur— 13.9% and Hardin County— 10.6%. Health insurance is also set by each agency. Worker's Compensation and TEC are not associated with the total expense of Beaumont officers. Workers Comp and TEC are figured together for Jefferson County and the City of Port Arthur at 5% and 3.48% respectively. Hardin County figures Workers Comp at 1.74% and TEC at 0.08%. Upload additional information: Grant Staff Only: Check to disable 25% match error check. • • 05/19/2015 Page 7 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Professional and Contractual Services: 1 •criPtion of Service ABTPA Cash In-Kind Total Funds Match Match $0 $0 $0 $0 $0 $0 $0 Total Professional & Contractual Services $0 $0 $0 $0 Briefly describe any anticipated contractual arrangement and work products expected. Describe basis for arriving at the cost of each line item. Professional services (such as consultants, trainers, counselors, evaluators, etc.) should be described by type of service, number of hours, rate per hour, and travel costs. No services of this nature are anticipated. Upload additional information: • • 05/19/2015 Page 8 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Travel: 1 11110-e following our City / County Travel Policy In-State Travel Purpose Destination ABTPA Cash In-Kind Total Funds Match Match ABTPA Conference $788 $704 $0 $1,492 ABTPA Board Meeting Austin, Texas $436 $0 $0 $436 ABTPA Grant Workshop Austin, Texas $1,576 $0 $0 $1,576 and Board Meeting TAVTI Conference South Padre, Texas $0 $3,570 $0 $3,570 Auto Theft Specialized Fort Worth $0 $448 $0 $448 Part II $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Ill $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 In-State Travel Total $2,800 $4,722 $0 $7,522 Out-of-State Travel Purpose Destination ABTPA Cash In-Kind Total Funds Match Match $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Out-of-State $0 $0 $0 $0 Travel Total Total Travel $2,800 $4,722 $0 $7,522 Eget 05/19/2015 Page 9 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 0y describe the applicants travel policy (i.e., mileage rates and per diem rates). Specify Purposes each item of travel. Break out costs of each in-state and each out-of-state trip to separately show the specific costs of transportation and per diem. The City Of Beaumont's Travel Policy provides for mileage expense of $0.565 per mile for use of personal vehicles and variable maximum federal guideline per diem rates. The regular rate is $46 and will be used unless otherwise noted. The per diem rate will be utilized for all Task Force members regardless of agency. Mileage expenses for personal vehicle use are not expected. Unless otherwise noted, hotel rates are figured based on $109 per night, plus 15% tax — totaling ($125.35) $126 per night. This figure was used since it has been a common government rate that the ABTPA has secured in the past. This year it is anticipated, that as in the past, one of the ABTPA Board Meetings will be held in conjunction with the ABTPA Grant Application/PublicAwarenessworkshop and another in conjunction with the annual ABTPA summit. Attendance at the Board Meetings is vital to staying informed of new policies and initiatives. In addition to representing our Task Force and the ABTPA, attending the conference and summit will provide our investigators with updated training, as well as an opportunity to network with other regional vehicle crime investigators. All travel expenses for the 2016 grant year listed as a cash match will be funded with Program Income provided it is available. If Program Income resources are insufficient to cover expenses Travel will either be paid for by the individual agencies or cancelled. 1111-PA Conference, Board Meeting and Grant Review: Based on four people attending for four days and three nights — including travel time. Hotel: $126 x 3 nights x 2 rooms = $756 Per Diem: $46/ day x 4 days x 4 = $736 Based on the regular rate of $46.00. Total: $1,492 •ABTPA Board Meeting: Based on one person attending two meetings. Each trip is figured as an overnight stay and given per diem covering lunch and dinner on the first day, and per diem covering breakfast and lunch on the return day which ends up being one day plus lunch. Hotel: $126 x 1 nights = $126 x 2 meetings = $252 Per Diem: $71/day + $21/lunch = $ 92 x 2 meetings = $184 Based on the rate of $71.00 for the Austin area. Total: $436 •ABTPA Grant Application / Public Awareness workshop and Board Meeting: Based on three people attending the Workshop, two Task Force members and a representative from the Finance Office.Task Force members will stay a third night to attend the Board Meeting the following day. Hotel: $126 x 3 nights x 2 = $756 $126 x 2 nights x 1 = $252 4iiiP Diem: $71/day x 3 days x 2 = $426 ay x 2 days x 1 = $142 _ _ ed on the rate of $71.00 for the Austin area. Total: $1,576 05/19/2015 Page 11 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 • TAVTI conference in South Padre, TX: Based on five persons attending for six days and five Wis — including travel time. Registration is addressed in Schedule E. el: $126 x 5 nights x 3 = $1,890 Per Diem: $56/ day x 6 days x 5 = $1,680 Total: $3,570 •Auto Theft Specialized Part II: Based on two persons attending for four days including travel. Lodging is provided. Hotel: provided $ 0 Per Diem: $56/day x4 days x 2 = $448 Based on the rate of $56.00 for the Fort Worth area. Total: $448 Upload additional information: • • 05/19/2015 Page 12 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Equipment: 1 Oment Name or Description and Quantity ABTPA Cash In-Kind Total t. not List Brand Names) Funds Match Match 1/2 Ton 4-Door 4x4 Truck $0 $33,100 $33,100 Total Equipment Purchases $0 $33,100 $0 $33.100 Briefly describe the use of equipment and the cost of each line item. Program Income will be used for Cash Match on all equipment. Replaced vehicles will be disposed of by City of Beaumont policy with all compensation going to Program Income. Estimates on vehicles are based on current State of Texas Term Contract and may be subject to increase on next model year.Any additional funds required will be provided through Program Income as additional cash match. Vehicle — full size 4-door 4X4 truck Cost: $ 33,100 Full size 4-door 4X4 truck will be driven by investigator for surveillance and investigative purposes within the project area, used to tow trailers seized or used by the Task Force and driven out of town for approved investigations, ABTPA events and training. This vehicle will replace a 2010 Chevrolet Tahoe that was wrecked and will be assigned to the Hardin County Investigator. Due to the rural nature of his primary area of responsibility, the truck needs to be capable of reaching off-road locations. 4110 Upload additional information: • 05/19/2015 Page 13 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Supplies and DOE: 1 •ly Charged Supplies and ABTPA Cash In-Kind Total G__.ar Operating Expenses Funds Match Match Office Lease $47,850 $47,850 Office and Field Supplies $843 $3,157 $4,000 Office Maintenance $3,000 $3,000 Office Utilities $5,500 $5,500 Office Phone Service $5,640 $5,640 Public Awareness Advertising $9,000 $9,000 Monitoring Fees $1,220 $1,220 Bait and Tracking Air Time $1,440 $1,440 Cell Phone Service $6,180 $6,180 Vehicle Insurance $1,046 $1,046 Postage $50 $50 Registration Fees - TAVTI Conference $750 $750 Vehicle Lease $7,200 $7,200 Fuel and Vehicle Maintenance $46,512 $5,814 $52,326 Confidential Funds $1,000 $1,000.00 Total Supplies and Direct Operating Expenses $75,539 $57,649 $13,014 $146,202 Briefly describe the basis for arriving at the cost of each line item and the use of each other item. e Lease Cost: $52,650 e is for office space for investigators and warehouse space to house the Task Force's vehicle lift and swrage of seized property. Price based on current payments of $3,987.50 per month. Office & Field Supplies Cost: $4,000 These funds are used to purchase office supplies such as copy and photo paper, storage media, copier and fax toner, ink cartridges, presentation / binding materials, etc. They also cover field supplies such as hand cleaner, paper towels, degreaser, paint, paint stripper, sanding material, acid restoration materials, disposable gloves, etc as well as expendable items such as flashlight batteries and task force work shirts. The cost is based on an estimate using current year expenditures. Cash Match portions on this item will come from Project Income. Office Maintenance Cost: $3,000 The cost of cleaning and maintaining the office and warehouse is based on the current price of $250 per month. Office Utilities Cost: $5,500 The cost is an estimate based on the electricity and water bills over the previous 12 months. Office Phone Service Cost: $ 5,640 Office phone service is made up of two charges. The first charge is for the cost of office phones. Office phone expense for the year is estimated at $3,600. This amount is based on the phone bills for the last twelve months. Oecond cost is for a data line for communication with city and county computers. Cost for the data line has .n a recurring charge of $170 per month, for a yearly cost of $2,040. Public Awareness - Advertising Cost: $9,000 05/19/2015 Page 14 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Supplies and DOE: 1 Oder to increase public awareness the task force maintains one highway billboard sign. The sign is p_.,odically moved to different locations within the project area providing the coverage area with a constant reminder to be wary of auto thieves and burglars. Depending on the location of its placement the sign generates an estimated 800,000 to 1.8 million impressions per month. The monthly cost of displaying the sign is $500 per month. The task force also maintains a kiosk display at one of the area malls at a rate of $250 per month. The kiosk features a television that plays a continuous loop video warning the public of the risks associated with leaving keys or valuables in their vehicle. The kiosk also features a static display of items associated with auto related crimes along with posters, signs and other material focused on prevention of these crimes. The kiosk is estimated to create approximately 10,000 impressions a day based on Mall attendance. Monitoring Fee Cost: $1,220 Bait vehicle system requires call center monitoring at an annual rate of $1,220. Cost is based on current charge for the same service. Bait and Tracking Air Time Cost: $1,440 The Task Force bait vehicle system requires monthly GPRS communication (air time), which costs $40 per month. The Task Force also currently operates a web based camera system and tracker that each require air time. At This rate the three devices lead to a yearly total of$1,440. Cellular Phone Service Cost: $6,180 ..ice cost is based upon the current agency allowance prices for phones. The current rates are Beaumont e-$50 per month, Port Arthur Police-$40 per month, Jefferson County-$75 per month and Hardin County-$100 per month. There are six Beaumont officers, one Port Arthur officer, one Jefferson County deputy and one Hardin County deputy. Vehicle Insurance Cost: $1,046 This is the unit cost paid by Hardin County for insurance on the vehicle driven by their investigator. Each of the other participating agencies is self insured and provides their own coverage. Postage Cost: $50 These funds are used to pay fees from the US Postal Service and other delivery services such as UPS for transmittal of documents and packages. Many of our required reports to ABTPA are time sensitive and occasionally have to be sent with priority delivery. The cost is estimated based on sending four mailings to ABTPA at $7.12 each and one mailing with priority delivery at $22 each —totaling $50.00. Cash Match portions on this item will come from Project Income. TAVTI Conference Registration Cost: $750 The registration fee for the annual Conference put on by the Texas Association of Auto Theft Investigators is $150 per attendee. Total cost is based on five officers attending. Cash Match portions on this item will come from Project Income. Sole Lease Cost: $7,200 The cost of vehicle lease is figured for one vehicle at $600/month or $7200/year based upon the estimate from a local dealer operating a statewide leasing program to law enforcement agencies. The Beaumont Police 05/19/2015 Page 15 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Supplies and DOE: 1 Department is currently providing one vehicle for investigators. Because the provision of this vehicle was ously budgeted by the Beaumont Police Department, it's cost is shown as an in-kind match. Fuel, Oil, & Maintenance Cost: $52,326 Fuel costs are estimated based on 18,000 miles per year, 14 miles per gallon x $2.50 per gallon, totaling $3,214 per vehicle per year. Oil changes and other maintenance costs are estimated at $2,600 per vehicle per year for expendables such as tires, brakes, shocks, as well as other needed repairs. This amount is based on the current average yearly maintenance costs for the same vehicles. Adding the fuel and maintenance costs give an average cost per vehicle of $5,814 per year x 9 vehicles, which totals $52,326. The $5,814 shown for one of the budgeted vehicles from the Beaumont Police Department is listed as an in-kind match, while the $46,512 for the remaining eight vehicles used by the Task Force is shown as a cash match. Confidential Funds Cost: S1,000 This is the estimated amount needed for undercover purchases and operations.lt is shown as a cash match and will be funded with Program Income funds. Upload additional information: • • 05/19/2015 Page 16 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Indirect Cost • ABTPA Cash Match In-Kind Total Funds Match Indirect Costs $0 Total Indirect Costs $0 Currently ABTPA does not fund indirect costs, except for the Council of Government agencies. Applicants my not use option (A) without having an official cost allocation plan developed in accordance with OMB Circular No. A-87. The amount may be entered as ABTPA funds or cash match for those applicants having such an approved plan. • • 05/19/2015 Page 17 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Problem Statement& Historical Information b.• Provide an assessment of the auto theft and burglary problem in the areas of coverage and existing activities that address the problem. Identify the target population and the geographical target area. The Task Force provides a multi-agency effort to reduce auto related crimes within Jefferson, Orange, Hardin and Jasper Counties. The counties have a combined population of 432,103 with more than half of the residents living in Jefferson County.The Task Force is staffed with personnel from the Beaumont and Port Arthur Police Departments and the Jefferson and Hardin County Sherriff's Offices. According to TxDOT there are 409,169 vehicles registered in the four counties in 2014. As with population, more than half were in Jefferson County which is primarily urban and suburban areas. Orange County accounts for more than one fifth of the total and is primarily suburban and rural in nature. Jasper and Hardin Counties split the remaining vehicles registered and are markedly more rural with most areas being heavily wooded. The Task force has been actively combating auto thefts since it was formed.Through thorough investigation, development of suspects, crime prevention awareness and education along with the use of surveillance, covert patrol, bait vehicle operations and the inspection of salvage operations and repair shops Task Force personnel have done their best to impact auto related 41) crimes. Despite these efforts, auto related crimes continue to be a major problem with a significant economic impact. There were still nearly 800 vehicles stolen and more than 2000 vehicles burglarized in 2014 within the project area. b. Describe the extent to which this project will duplicate or overlap existing activities, and why that (if any) is necessary. There are no other auto crime task forces or projects within the stated coverage area. As such, this project will not duplicate any other ABTPA grant funded activities. Four of the twenty-one agencies in the covered counties directly participate in the program including the three largest, the Beaumont Police Department, Jefferson County Sheriff's Office and Port Arthur Police Department. For perspective in 2014 the four agencies represented in the Task Force accounted for 58% of reported UUMVs and 71% of reported BMVs within the coverage area. The largest agency and primary recipient of grant funds accounted for 28% of reported UUMVs and 50% of reported BMVs during that same period. c. Describe and document trends of the problem and the need that makes this grant necessary. Despite a steady decline in auto thefts since 1993, the crime continues to have a significant impact on the local economy. A decreased sense of security and increased insurance premiums • are two areas directly affected by auto crimes. Unfortunately many stolen vehicles are not recovered; some are leaving the area; others are sold for scrap. Increased value of recycled metal has forced us to look more closely at the industry. With a large number of recyclers in the area, considerable time must be devoted to dealing with 05/19/2015 Page 18 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Problem Statement& Historical Information these businesses and coordinating with other law enforcement and regulatory agencies. IIIWhile fewer vehicles are stolen, the percentage taken with keys left in them seems to continually rise. Public awareness and education are the best tools to impact this problem and are the same tools used to combat auto burglaries. Our efforts to increase awareness and education must be sustained, fortified and improved. Auto burglaries and thefts are still significant problems that require an organized response that is preemptive as well as responsive. By investigating reported crime, developing suspects, arresting and prosecuting offenders, together with innovative public awareness and education initiatives, creative bait and covert operations and tenacious attention to scrap yards, salvage operators and repair shops the Task Force can impact auto related crimes in a positive way. d. Using the spreadsheet below, provide accurate statistical data for problem in project area. (e.g. cite 3 years of UCR data) Please provide all data that is available for your agency or agencies: Vehicle Theft Data Year 1 Year 2 Year 3 2012 2013 2014 Number of Stolen Vehicles 848 804 782 Number of Recovered Vehicles 246 147 99 Number of Arrests 109 59 62 Number of Auto Theft Training Classes 1 1 1 eer of (other) Theft from a Motor Vehicle Data Year 1 Year 2 Year 3 2012 2013 2014 Number of Burglaries of a Vehicle 2376 2590 2180 Number of Recovered Items 27 5 2 Number of Arrests 13 7 12 Number of (other) Number of (other) Other Motor Vehicle Crimes Year 1 Year 2 Year 3 2012 2013 2014 68A Inspections 174 808 1070 Salvage Inspections 34 31 23 Number of Stolen Vehicle Inquiries 2478 2980 1918 Number of (other) Repair Shop Inspections 76 80 55 • 05/19/2015 Page 19 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Proposed Objectives •lect the standard goal and describe the specific objectives of the project. Include any ...antifiable data by which activities measure. Auto Theft Goal GOAL 1: REDUCE THE INCIDENT OF MOTOR VEHICLE THEFT. N/A Auto Burglary Goal GOAL 2: REDUCE THE INCIDENT OF THEFT FROM A MOTOR VEHICLE. N/A Public Awareness Goal GOAL 3: PUBLIC AWARENESS METHODS USED TO EDUCATE THE CITIZENS OF TEXAS AND TRAINING OF QUALIFIED PERSONNEL IN THE DETECTION AND PREVENTION OF AUTO BURGLARY & THEFT. N/A Grantee Goals Grantee Goals GOAL 1: REDUCE THE INCIDENT OF MOTOR VEHICLE THEFT. N/A • Grantee Goals GOAL 1: REDUCE THE INCIDENT OF MOTOR VEHICLE THEFT. N/A Grantee Goals GOAL 1: REDUCE THE INCIDENT OF MOTOR VEHICLE THEFT. N/A Grantee Goals GOAL 1: REDUCE THE INCIDENT OF MOTOR VEHICLE THEFT. N/A b. Describe how the project will impact the stated problem. The project will impact the stated problem by providing specific activities aimed at the reduction and prevention of auto related crimes. - Public awareness and crime prevention activities including billboard advertising are meant to educate the public about how to prevent crime. These efforts should make the public more wary of criminals and less likely to be victimized. - Public awareness presentations are also designed to educate the public on the prevention of crime as well as to identify for them ways in which they can assist law enforcement in combating these crimes. - The Task Force website and Facebook page will continue to make the Task Force more accessible to the public and aid in the dissemination information on auto theft and burglary prevention. - Bait, surveillance and sting operations aim to apprehend criminals in the act and provide for effective prosecution of those arrested. • - Conducting salvage and repair inspections will educate those operating in these areas and encourage them to obey related laws. These inspections are also likely to lead to the location of stolen property and in turn to development of suspects, arrests and prosecution of criminals. - Utilizing the Task Force license plate reader will directly lead to the locating of stolen vehicles, suspects and 05/19/2015 Page 20 of 29 Automobile Burglary&Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 leads related to the theft. - Actively participating in information sharing will lead to the identification of trends and areas to be targeted as • well as possible suspects and leads that otherwise may have gone undiscovered. Mailings sent to victims of auto crimes that have been inactivated will use promotional material to inform them of ways to avoid being victimized in the future as well as provide one final request for leads. - Sweeps of locations commonly used as dumping sites for stolen vehicles such as canals, canal banks, trails, alleys and wooded areas lead directly to the recovery of stolen vehicles and dissuade criminals from using the area for such purposes. c. Describe proposed plan for auto theft crime prevention, education and training. Crime prevention and training can be broken down into efforts to educate the public through media, efforts to educate the public through direct contact and the training of law enforcement personnel. The Task Force's Public Awareness Officer will direct Task Force efforts to impact these three areas. He will act as liaison to members of the press and will actively seek opportunities to spread the Task Force's crime prevention message; he will energetically pursue opportunities to reach the public through speaking engagements and personal appearances at community events; and he will enthusiastically teach law enforcement officers to hone their skills with regard to recognizing stolen vehicles, trailers, boats and heavy equipment. The Task Force will also maintain the www.watchyourcars.com website, the Task Force Facebook page, a highway billboard displaying an ABTPA endorsed sign and an informational display at a local mall. • 1111 05/19/2015 Page 20 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Functions of Proposed Project *unctions of the project should: lantify the service needs to be met by the project and the applicant's experience or qualifications. Describe how this project will cooperate/coordinate activities with other appropriate agencies/projects. Describe in what way (if any) is this project innovative and what methods taken to assure that the project demonstrates cross-cultural awareness in all project activities and in its staffing and training. The public relies on police for investigation of crimes, identification and arrest of suspects, and crime prevention. Through investigation, surveillance, bait and sting operations combined with public awareness and education this task force provides these services as they relate to auto crimes within the stated service area. Task Force investigators are specifically responsible for investigating auto related crimes reported to the participating agencies, but will also investigate or assist with the investigation of any of these crimes upon the request of other agencies within the project area. The Task Force also provides the primary resource for VTR68-A inspections within the four county coverage area as well as to numerous surrounding counties. Further, public awareness efforts and law enforcement training target the entire grant coverage area. In addition to the services provided directly to the public, the Task Force regularly provides assistance to local law enforcement agencies, insurance investigators and DMV and TxDOT personnel. Whether assisting arson investigators identifying burned vehicles, inspecting vehicles with suspicious looking VINs for patrol officers or helping other detectives serve warrants on crossover investigations, Task Force Investigators are always happy to lend their expertise and give their support. OTa s k Force has been on the leading edge of the fight against auto related crimes since its inception being one of the first to host a comprehensive web site and to have a Facebook page. The Task Force embraces training and strives to give every member of the community fair and culturally sensitive service. Additionally, most information disseminated is provided in a multilingual format. Further, project activities are based on problems identified through thorough analysis allowing for easy recognition of culturally sensitive issues. • 05/19/2015 Page 21 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Evaluation Design likrogram evaluation should indicate how the applicant will assess the sucess of the project and the extent to NA,,,,ch the strategy achieved the project's goals and objectives. a. Describe the design of a plan for local evaluation of this project. The local evaluation process establishes accountability and measurement of progress through collection of data and information throughout the chain of command. Investigators are required to keep activity logs and submit monthly reports to the Project Director. In addition to these reports the Task Force's Public Awareness Officer submits a monthly Activity Report to the Project Director for review while the Inspections Officer submits detailed reports on all salvage and repair shop inspections.The Task Force Supervisor reviews cases and monitors the activities of investigators. The Project Director maintains records of all activity and spending and reports periodically to the Task Force's Board of Directors, which is comprised of the department heads of the participating agencies. b. Cite relevant data that will be used to measure the effectiveness of this project. UCR data for all agencies within the project area will be closely monitored to determine the overall impact of Task Force efforts. Personal activity logs and specific reports will be maintained to log progress on stated objectives. These include information detailing such things as the number of bait operations, inspections and public awareness initiatives performed. They will also record other items like arrests made, cases filed and vehicles recovered. • Describe the mechanism to evaluate the programs progress. Progress of the program will be evaluated monthly. Each investigator will complete a monthly report based on ABTPA reporting categories and the specific objectives of this grant.Each report will be accompanied by documentation supporting the information given. The Project Director will then compile that information into the monthly Progress Report submitted to the ABTPA. The Project Director will also periodically report on the programs progress to the Task Force Board of Directors. • 05/19/2015 Page 22 of 29 Automobile Burglary&Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Designation of Grant Officials ect Title: Southeast Texas Auto Theft Task Force L1ganization Name Beaumont Address PO Box 3827 Beaumont, TX 77704 Phone: (409) 654-3600 Fax: (409) 842-2835 Federal Tax ID 17460002789000 ABTPA Funds Requested 8796,162 New .0 Continuation Project Director Prefix Mr. First Name: George C. (Chris) Last Name: Schuldt Title Lieutenant Business Address: 2430 W. Cardinal Dr. Suite C City Beaumont State: Texas Zip: 77705 Phone 4096543600 Fax: (409) 842-2835 E-Mail: gcschuldt@gmail.com Alternate Signature Name Chris Schuldt Phone 4096543600 Project Manager Prefix Mr. First Name: Kenneth Last Name: Karr Te Sergeant Business Address 2340 W. Cardinal Dr. Suite C Beaumont State Texas Zip 77705 F gone 4097304450 Fax: (409) 842-2835 E-Mail: kkarr@ci.beaumont.tx.us Alternate Signature Name Ken Karr Phone 4097304450 Financial Officer Prefix Ms. First Name Laura Last Name Clark Title Chief Financial Officer Business Address P.O. Box 3827 City Beaumont State Texas Zip 77704 Phone (409) 880-3789 Fax (409) 880-3132 E-Mail Iclark@ci.beaumont.tx.us Alternate Signature Name Phone Authorized Official Prefix Mr. First Name Kyle Last Name Hayes Title City Manager Business Address P.O. Box 3827 City Beaumont State Texas Zip 77704 Phone (409) 880-3708 Fax (409) 880-3112 E-Mail khayes@ci.beaumont.tx.us Alternate Signature Name Phone 1111 05/19/2015 Page 23 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Americans w/ Disabilities Act(ADA) •Grantee hereby assures and certifies compliance with Subchapter II, Part A of the Americans with Liisabilities Act (ADA), 42 U.S.C., Sections 12131-12134, and Department of Justice ADA regulations, 28 CFR Part 35. I have read and understood the instructions provided. • • 05/19/2015 Page 24 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Non-Supplanting Certification Illtify that the programs proposed in this application meet all the requirements of the Texas Civil Statutes , ,..„cle 4413(32a), §6(a)(7), (a) Texas Civil Statutes, Article 4413(32a), §6(a)(7), requires that state funds provided by this Act shall not be used to supplant state or local funds. Public Law 98-473 requires that federal funds provided by that Act shall not be used to supplant state or local funds. I further certify that ABTPA funds have not been used to replace state or local funds that would have been available in the absence of ABTPA funds. The certification shall be incorporated in each grantee's report of expenditure and status of funds referred to under §57.3(6) of this title (relating to Adoption by Reference). I have read and understood the instructions provided. • • 05/19/2015 Page 25 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Compliances 41)attached digest of your grant application represents the Automobile Burglary & Theft Prevention Authority Board's approved amount. The digest represents budgeted amounts only and does not approve any items that conflict with the participating agency's personnel, procurement, travel, or local government code policies and procedures. The grantee will be responsible in determining that the following requirements are being met prior to the release of funds: 1. Salaries are in accordance with local policy of the participating agencies. 2. Personnel are classified in accordance with the needed qualification for the position. 3. Fringe Benefits are in accordance with local policy of the participating agencies. 4. Travel Policy is in accordance with the travel policy of the participating agencies. I have read and understand the instructions provided. • • 05/19/2015 Page 26 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Equal Employment Opportunities (EEO) cies that employ fewer than 50 people are not required to file an equal opportunity program in accordance 28 CFR 42.301 etseq., Subpart E. Agencies that employ 50 or more people and has received or applied to the Automobile Burglary & Theft Prevention Authority for total funds in excess of $25.000 are considered to have formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq. This agency employs fewer than 50 people. No Yes If yes above, please provide the office of record. Name Title Address City State Zip Code • • 05/19/2015 Page 27 of 29 Automobile Burglary &Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Assurances oURANCES CERTIFICATION I certify that the programs proposed in this application meet all the requirements of the Texas Automobile Burglary & Theft Prevention Authority Program, that all the information presented is correct, and that the applicant will comply with the provisions of the Automobile Burglary & Theft Prevent Authority and all other federal and state laws, regulations, and guidelines. By appropriate language incorporated in each grant, subgrant, or other document under which funds are to be disbursed, the undersigned shall assure that the applicable conditions above apply to all recipients of assistance. v I have read and understand the instructions provided. • Ill 05/19/2015 Page 28 of 29 Automobile Burglary&Theft Prevention Authority Organization:Beaumont 2016-T01-City of-00002 Independent Annual Audit Certification "'grantee assures compliance by itself and its applicable sub-recipients (contractors)with the . .,gle Audit Act Amendments of 1996, P.L. 104 - 156 and, particularly,with the requirements of OMB Circular A-133 as follows (check one): 1. Grant(s) expenditures of $300,000 or more in federal funds- An annual single audit by an independent auditor made in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133. 2. Grant(s) expenditures of $300,000 or more in state funds- An annual single audit by an independent auditor made in accordance with the Uniform Grant and Contract Management Standards (UGCMS). 3. Grant(s) expenditures of less than $300,000 in federal funds- Exempt from the Single Audit Act. However, ABTPA may require a limited scope audit as defined in OMB Circular A-133. 4. Grant(s) expenditures less than $300,000 but $50,000 or more in state funds. A program-specific audit. 5. Grant(s) expenditures less than a total of $50,000 in state funds- Financial Statements audited in accordance with Generally Accepted Audited Standards IIII (GAAS). NOTE:Grantees exempt from the Single Audit Act requirements (i.e.those expending less than $300,000 in total federal financial assistance) are prohibited from charging the cost of a Single Audit to a Federal award. Regardless of items checked above, the grantee should, within 60 days following the date of the grant award, furnish the following information: 1. The identity of the organization conducting the audit. 2. Approximate time audit will be conducted. 3. Audit coverage to be provided. 111 05/19/2015 Page 29 of 29 Automobile Burglary and Theft Prevention Authority • Fiscal Year 2016 Goals, Strategies, and Activities Watch Your Car Submission Form ILLSAU1D L$t1Ui&ilei fl IDflX wpflTr Submission Date: 12-May-15 Organization: City of Beaumont Mailing Address: P.O. Box 3827 Beaumont, TX 77704 Title of Project: Southeast Texas Auto Theft Task Force Contact Person: Lt. Chris Schuldt Phone Number: (409) 654-3600 Email Address: gcschuldt@gmail.com 411 • ID I Requirement Reportable Measure • increase the recovery rate of stolen motor Report the number of vehicles recovered above 1.1.17 vehicles the previous year total Increase the clearance rate of motor vehicle Report the number of motor vehicle theft cases thefts cleared above the previous year total 1.1.18 Increase the number of persons arrested for Report the number of persons arrested for motor vehicle theft motor vehicle theft above the previous year 1.1.19 total Narrative Each month Task Force investigators submit a monthly report detailing the number of cases involving motor vehicle theft that they are assigned to investigate, the number of arrests made in relation to those cases, the number of cases filed, cleared, unfounded and inactivated. Yearly totals are compiled using these reports. Personnel only count cases that they are personally assigned and arrests that they are involved in making. Also, each month 1.1.20 UCR stats are collected from each agency within the Task Force coverage area.This is the Increase the clearance rate of motor vehicle Report the number of burglary cases cleared 2.1.12 burglaries above the previous year total Increase the number of persons arrested for Report the number of persons arrested for 2.1.13 motor vehicle burglary burglary above the previous year total Narrative • As with motor vehicle theft cases, burlary of motor vehicle cases are currently tracked along with dispositions as are arrests affected in relation to the cases with the same monthly report. Yearly totals are compiled using these reports. Along with the UCR stats that are collected from each agency within the Task Force coverage area for motor vehicle theft, stats for the number of BMVs are also obtained.Task Force personnel began collecting these stats when the ABTPA was tasked with the reduction of auto burglaries some years back. As with motor vehicle theft they provide a benchmark from which progress can be noted. 2.1.14 ID Goat 1 Si REDUCE THE INCIDENCE OF MOTOR VEHICLE THEFT THROUGH ENFORCEMENT STRATEGIES. Strategy 1 1.1 Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Motor Vehicle Theft Activity Measure Target Identify groups of auto theft offenders through intelligence gathering, crime analysis and the use of Number of groups identified 1.1.1 informants 3 Identify and document/record prolific motor vehicle Number theft offenders [Prolific is defined as "linked to MVT identified/documented 1.1.2 offenses three or more times"] offenders 3 Collaborate with the District Attorneys' offices Number of times regarding sentencing, case packets or addressing repeat 1.1.3 offenders collaborated 24_ Conduct salvage yard inspections Number of salvage yard 1.1.4 inspections 30 Conduct repair shop/recycling center/used car Number of businesses 1.1.5 dealership inspections inspected 75 Conduct bait vehicle operations that target motor Number of bait vehicle 1.1.6 vehicle theft offenders deployments 18 Number of times LPR Deploy license plate readers (LPR) 1.1.7 deployed 12 e pl Respond to license plate reader(LPR) alert notifications Number of times responded 1.1.8 to LPR alert notification Conduct covert operations targeting motor vehicle theft Number of covert operations 1.1.9 offenders 4 1.1.10 Conduct Bridge/Port Operations Number of operations Conduct warrant "round-up" operations targeting auto crimes offenders, including those wanted for motor Number of operations vehicle thefts, vehicle burglaries and the theft of vehicle 1.1.11 parts 2 Applicant Unique Activity Activity Measure Target 1.1.12 1.1.13 1.1.14 1.1.15 1.1.16 Narrative 110 ID Goal 1 • 1 REDUCE THE INCIDENCE OF MOTOR VEHICLE THEFT THROUGH ENFORCEMENT STRATEGIES. Strategy 1 1.1 Conduct Activities that Result in the Arrest, Clearance, and Recoveries of Motor Vehicle Theft Task Force investigators routinely identify individuals and groups linked to auto crimes. An offender database will be maintained and continually updated. Investigators will identify no less than three individuals classified as prolific offenders and three groups with multiple offenders working together. The Task Force does own and operate an LPR system that is used to search for stolen vehicles. The system, however, is getting old and is no longer under wanaty.Therefore Task Force personnel will deploy the reader on a minimum of twelve times (ideally at least once a month) provided it is available. If it is not available personnel are able to use a system belonging to one of the participating agencies.Task Force personnel will collaborate with District Attorneys' offices on average of twice monthly for a yearly total of twenty-four times to promote a good working relationship, ensure that cases are well suited to the prosecutors needs and to make prosecutors aware of significant issues such as a history of repaet offenses. By conducting inspections of salvage yards, repair shops and recycling centers investigators hope to proactively uncover criminal activity and stolen property related to auto crimes. Inspections also serve to disuade criminal activity by limiting the oportunities available to criminals.Task Force personnel will conduct thirty salvage inspections and seventy five repair shop/recycling center/used car dealership inspections throughout the year. Bait operations are another proactive means to identify criminals and gather evidence for their prosecution. Each bait operation is typically set up to target both motor vehicle theft and theft from a motor vehicle, but ocassionaly may be taylored specifically to target one or • the other. Task Force personnel will conduct at least eighteen bait operations during the year targetting motor vehicle theft. Each operation targetting both MVT and BMV will be counted in both catagories. Any operations targetting just one catagory will be counted only in that catagory. Other covert operations targeting MVT are not uncommon, but are oportunity based.Task Force members will ensure that at least four of these operations will be conducted for the year.Warrant "roundup" operations will be conducted twice yearly. Investigators will develop a list of outstanding warrants for auto related crimes or other crimes committed by prolific auto crimes offenders and designate a time where manpower will be devoted to serving them. 1.1.17 • ID Goal 1 REDUCE THE INCIDENCE OF MOTOR VEHICLE THEFT THROUGH ENFORCEMENT • 1 STRATEGIES. Strategy 2 1.2 Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft Activity Measure Target Provide Agency Assists Number of agency assists 120 1.2.1 Collaborate with law enforcement units responsible for gateway crimes involved with Number of times 1.2.2 motor vehicle theft investigations collaborated 12 Collaborate with agencies/organizations that Number of times 1.2.3 assist in the reduction of motor vehicle thefts collaborated 12 Collaborate on investigations regarding stolen Number of cases 1.2.4 parts and other property investigated 12 Number of intelligence meetings attended; crime Conduct intelligence information-sharing analysis bulletins 1.2.5 disseminated 52 Applicant Unique Activity Activity Measure Target • 1.2.6 1.2.7 1.2.8 1.2.9 1.2.10 Narrative Task Force members regularly provide assistance to other agencies localy, across the state and beyond which strengthens ties and promotes a collaborative effort to curb criminal activity. Investigators will attempt to ensure that at least ten per month are accomplished for a yearly total of 120. In furtherance of this endeavor to use a team approach to impacting crime, members will also collaborate with law enforcement units responsible for investigation of gateway crimes, agencies/organizations that assist in the reduction of motor vehicle thefts at least on a monthly basis for a yearly total of twelve times. Investigators will also collaborate on investigations involving stolen parts or other property at least twelve times during the yaer. Inteligence information sharing will be conducted on a weekly basis for a minimum of fifty-two times per year. This will be accomplished by attending shift briefings of local agencies, disseminating bulletins, attending intelligence sharing meetings and like activities. 1.2.11 • ID Goal i • 1 STRATEGIES. Strategy 3 1.3 Prevent and Reduce the Incidence of Motor Vehicle Related Fraud Activities Activity Measure Target Collaborate with agencies relating to investigation and enforcement of vehicle Number of collaborations 1.3.1 insurance fraud 12 1 3 2 Conduct insurance fraud investigations Number of casesance fraud Conduct 68(A) inspections and VIN verification 1.3.3 inspections Number of inspections 600 Number of vehicle title Conduct vehicle title fraud investigations 1.3.4 fraud cases Coordinate with TxDMV/Tax Offices relating to investigation and enforcement of fraudulent Number of collaborations 1.3.5 titles and registration of stolen vehicles 6 Applicant Unique Activity Activity Measure Target 1.3.6 S 1.3.7 1.3.8 1.3.9 1.3.10 Narrative While the Task Force does not currently investigate fraud related crime as a primary function, investigators do regularly assist with those type cases. Investigators will collaborate with agencies investigating vehicle insurance fraud at a minimum of twelve times during the year. Investigators will also coordinate with TxDMV/local tax offices a minimum of six times during the year with regard to fraudulent titles and registration of stolen vehicles. Currently investigators conduct approximately 100 68(A)/VIN verification inspections a month. It is impossible to project however how long the overwhelming demand for these inspections will continue. With that in mind, investigators will preform at a minimum fifty inspections per month for a yearly total of at least 600. 1.3.11 • ID Goal 2 • 2 REDUCE THE INCIDENCE OF THEFT FROM MOTOR VEHICLES THROUGH ENFORCEMENT STRATEGIES. Strategy 1 Conduct Activities that Resu tin the Arrest, Clearance, and Recoveries of Burglary of 2.1 Motor Vehicles and Theft of Vehicle Parts and Accessories Activity Measure Target Conduct bait vehicle operations that target Number of bait vehicle 2.1.1 vehicle burglary offenders burglary deployments 18 Identify prolific BMV offenders through informants and intelligence [Prolific is defined as Number of offenders "linked to BMV and identified theft of vehicle parts and accessories offenses 2.1.2 three or more times"] 6 Number of bridge Conduct Bridge/Port operations 2.1.3 surveillance operations Conduct salvage yard/repair shop/metal Number of business 2.1.4 recyclers and resale location inspections inspections 30 Conduct warrant "round-up" operations targeting auto crimes offenders, including those Number of"round up" wanted for motor vehicle thefts, vehicle operations • burglaries and the theft of vehicle parts 2.1.5 2 Applicant Unique Activity Activity Measure _ Target 2.1.6 2.1.7 2.1.8 2.1.9 2.1.10 Narrative Bait operations targetting BMVs will be conducted at least 18 times during the year. As noted in Goal 1, most bait operations are designed to target both MVTs and BMVs. Any operation targetting both will be counted in both places. Ocasionally operations are designed targetting one or the other. They will be counted in only the catagory that is appropriate. Warrant "round up" operations are also typically inclusive of MVTs and BMVs. The Task Force will conduct at least two of these operations during the year. Task Force investigators routinely identify individuals and groups linked to auto crimes. An offender database will be maintained and continually updated. Investigators will identify no less than six individuals classified as prolific offenders. By conducting inspections of salvage yards, repair shops and recycling centers investigators hope to proactively uncover criminal activity and stolen property related to auto crimes. Inspections also serve to disuade criminal activity by limiting the oportunities available to criminals. Task Force personnel 411 will conduct thirty of salvage inspections throughout the year. 2.1.11 ID Goal 2 S REDUCE THE INCIDENCE OF THEFT FROM MOTOR VEHICLES THROUGH ENFORCEMENT STRATEGIES. Strategy 2 Conduct Collaborative E forts that Result in the Reduction o Incidents of Theft From a 2.2 Motor Vehicle Activity Measure Target Provide Agency Assists Number of agency assists 120 2.2.1 Collaborate on investigations with law enforcement units responsible for gateway Number of times crimes involving theft from a motor vehicle collaborated 2.2.2 12 Collaborate with agencies/organizations that Number of times assist in the reduction of thefts from a motor 2.2.3 vehicle collaborated 12 Investigate cases regarding stolen parts and Number of cases 2.2.4 other property investigated 120 Applicant Unique Activity Activity Measure Target 2.2.5 2.2.6 -_ 2.2.7 2.2.8 2.2.9 Narrative Providing assistance to other agencies is vital to creating a unified front against vehicle related crime. By working closely with other law enforcement personnel Task Force members increase shared intelligence on criminal trends and suspects. Investigators will attempt to ensure that at least ten per month are accomplished for a yearly total of 120. Members will also collaborate with law enforcement units at least on a monthly basis for a yearly total of twelve times also strengthening ties. Investigators will investigate at least 120 cases regarding stolen parts or property from motor vehicles. 2.2.10 110 D Goal 3 • EDUCATE/TRAIN CITIZENS AND QUALIFIED PERSONNEL IN DETECTION AND PREVENTION OF MOTOR VEHICLE THEFT, BURGLARY OF MOTOR VEHICLES AND THEFT OF VEHICLE 3 PARTS AND ACCESSORIES Strategy 1 3.1 Conduct Public Awareness Related Activities Used to Educate Citizens Activity Measure Target Conduct media outreach, including, public service announcements, press releases, and Number of outreaches 3.1.1 interviews 4 Number of presentations Conduct educational presentations to citizens 3.1.2 Number of participants 6 Operate trade show exhibits/booths at 3.1.3 community events Number of events 12 Conduct vehicle identification number (VIN) Number of etching events 3.1.4 etchings Operate vehicle displays Number of display events 3.1.5 Purchase advertisements in local outlets Number of advertisements 3.1.6 purchased • Write articles for local publications (e.g., 3.1.7 neighborhood association newsletters) Number of articles Conduct vehicle report card initiatives. Number report cards 3.1.8 issued 200 Utilize social media outlets Number of postings in 3.1.9 social media outlets 24 Number of deployments Deploy outdoor public notification signage per month (if sign remains several months, count as 1 deployment per month) 3.1.10 12 Applicant Unique Activity Activity Measure Target. 3.1.11 3.1.12 3.1.13 3.1.14 3.1.15 Narrative • ID Goal 3 • EDUCATE/TRAIN CITIZENS AND QUALIFIED PERSONNEL IN DETECTION AND PREVENTION OF MOTOR VEHICLE THEFT, BURGLARY OF MOTOR VEHICLES AND THEFT OF VEHICLE 3 PARTS AND ACCESSORIES Strategy 1 3.1 Conduct Public Awareness Related Activities Used to Educate Citizens Gaining the assistance of the public in the fight against auto crimes is paramount to reducing auto burglaries. The media is an invaluable tool in spreading the ABTPA word throughout the region. Media interviews are conducted as informational situations dictate, however, a minimum of four press releases shall be issued. In addition at least six presentations will be made to citizen related academies or civic groups. Task Force personnel conduct vehicle report card initiatives regularly. These initiatives give feedback to drivers on the vulnerability of their vehicle to being broken into. Initiatives will be conducted at least until 200 report cards are issued.The Task Force will also continue to maintain its website and Facebook page throughout the year. Furthermore,the unit will attempt to maintain an informational billboard for all 12 months of the year. 3.1.16 ID Goal 3 • EDUCATE/TRAIN CITIZENS AND QUALIFIED PERSONNEL IN DETECTION AND PREVENTION OF MOTOR VEHICLE THEFT, BURGLARY OF MOTOR VEHICLES AND THEFT OF VEHICLE 3 PARTS AND ACCESSORIES Strategy 2 Conduct Law Enforcement Training Activities to Educate Officers on Recognition and 3.2 Apprehension of Stolen Vehicles and Property Activity Measure Target Conduct law enforcement training (TCOLE) Number of classes Number 3.2.1 of participants One Class Conduct vehicle crimes presentations to law Number of classes Number 3.2.2 enforcement agencies (non TCOLE) of participants 4/100 Applicant Unique Activity Activity Measure Target 3.2.3 3.2.4 3.2.5 -_ 3.2.6 3.2.7 Narrative The Task Force will conduct a minimum of one TCOLE accredited training session per year. However, since all training is voluntary, it is not possible at this time to predict how many law enforcement personnel will participate. Furthermore, task force personnel will provide four agencies with non-accredited TCOLE training during the year. This type of training will be disseminated in the form of electronic roll call training. 3.2.8 111 • EXHIBIT B • • ' "Ic•xas 1)epaili trnt yolotrlrvc•hicics • 41151 Watch OST Car TEXAS AUTO BURGLARY&THEFT PREVENTION AUTHORITY August 5, 2015 .BTPA Board Members Mr. Kyle Hayes, City Manager hief Carlos Garcia hair Beaumont Police Department iw Enforcement Representative P.O. Box 3827 ownsville,Texas Beaumont, Texas 77704 'ark Wilson Via Email: khayes@ci.beaumont.tx.us 'cc-Chair iw Enforcement Representative ilisboro,Texas Re: FY2016 ABTPA Statement of Grant Award and Acceptance Notice Grant Number: 608-16-1230100 say Wright 3nsumerRepresentative Grantee: City of Beaumont Paso,Texas Program Title: Southeast Texas Auto Theft Task Force Grant Award Amount: $528,714 inda Kinney 3nsumer Representative Grant Term: September 1, 2015 to August 31, 2016 lipping Springs,Texas Dear Mr. Hayes, en Ross surance Representative ateF Insurance I am pleased to inform you that your organization has been awarded a grant by the �u es Automobile Burglary and Theft Prevention Authority (ABTPA) in the amount indicated shleyHunter above. The grant award must be officially accepted by signing and returning the ARiskGroupurance Representative enclosed Statement of Grant Award andgrantee acceptance notice to the ABTPA within A Risk Group p 1st*,Texas 30 days from the date received. A copy of the Authority's Grant Administrative Manual will be provided to the program director and the financial officer designated in your Officio Member even C.McCraw grant application. ajor Wynn Reynolds—Designee xas Department of Public Safety istin,Texas We look forward to working with you to combat and reduce motor vehicle theft and burglary. Any questions relating to the administration of this grant should be directed to our office. Please do not hesitate to contact me should you require further assistance -yen E.Wilson with this matter. I can be reached at Bryan.1A/ilson@txdmv.gov or (512) 465-4012. •ector Sincerely, Bryan E. Wilson Director cc: Lieutenant George C. (Chris) Schuldt, gcschuldt@gmail.com Ms. Laura Clark, Chief Financial Officer; Iclark@ci.beaumont.tx.us • Sergeant Kenneth Karr, kkarr@ci.beaumont.tx.us 4000 Jackson Avenue—Austin,Texas 78731—512/465-1485—Fax 512/465-3775 vvww.txwatchyourcar.com 1144* Watch Your Car • TEXAS ALSO BUGIARY&?HEFT ftY9fl OI AIRNORRY FY16 Automobile Burglary and Theft and Prevention Authority Statement of Grant Award and Grantee Acceptance Notice Grant Number: 608-16-1230100 Grantee: City of Beaumont Program Title: Southeast Texas Auto Theft Task Force Grant Award Amount: $528,714 Cash Match Amount: $284,326 In-Kind Match Amount: $324,775 Grant Term: September 1, 2015 to August 31, 2016 That whereas, City of Beaumont(hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request for Proposal issued on March 16,2015 to the Automobile Burglary and Theft Prevention Authority(ABTPA), State of Texas,entitled Southeast Texas Auto Theft Task Force, and further identified by grant number 608-16-1230100 and Whereas,the ABTPA has approved the grant application as evidenced by this Statement of Grant Award and certain special requirements from the ABTPA dated August 5, 2015 and Whereas,the Grantee desires to accept the grant award and use all funds for purposes and in compliance with the following requirements that are adopted in their entirety by reference: • Texas Revised Civil Statutes Article 4413(37) • Texas Administrative Code, Title 43; Part 3; Chapter 57; • Uniform Grant Management Standards as promulgated by the Texas Comptroller of Public Accounts; • The Request for Proposal issued on March 16, 2015; • The current ABTPA Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; • The Final Adopted Application attached to this Statement of Grant Award including the assurances and certifications of compliance; and • The Approved Grant Budget Summary: Approved Grant Budget Summary ABTPA Cash Match In-Kind TOTAL A. Personnel $450,375 $11,112 $227,352 $688,839 A. Fringe $0 $177,743 $84,409 $262,152 B. Contractual $0 $0 $0 $0 C. Travel $2,800 $4,722 $0 $7,522 D. Equipment $0 $33,100 $0 $33,100 E. Supplies & DOE $75,539 $57,649 $13,014 $146,202 • F. Indirect Funds Totals $528,714 $284,326 $324,775 $1,137,815 •Beaumont-FY16 ABTPA Statement of Grant Award and Grantee Acceptance 3. of 2 Pages p Now,therefore,the Grantee accepts the Statement of Grant Award under the conditions above including the special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement,executed by the official authorized to sign the original grant •application, or the official's designated successor, as presiding officer of and on behalf of the governing body of this grantee; and The ABTPA has awarded the above-referenced grant subject to the availability of state funds. The approved budget is reflected in the above Approved Grant Budget Summary.This grant is subject to and conditioned upon the acceptance of the ABTPA Grant Administrative Manual promulgated for this specific program fund (referenced above) by the ABTPA. Applicable special conditions are listed below. Special Conditions and Requirements: No Special Conditions Approved and Accepted by: I � Authorized Official V.Al i f Poi e cry t,A,to)Act 1C e T y car k a Printed Name and Title Date Signed Beaumont-FY16 ABTPA Statement of Grant Award and Grantee Acceptance 2 of 2 Pages EXHIBIT C cn 0 0 CC) 0 0 0 - 7" = s = = -i mmCDcDmm p 0_ 0_ Cu Q cnmmcDcn (D el Mr10000 > F CO n D ro D co a) r c CO 0 0 nom' °;a a D z s s C ` p z 0 -A -< CO to CD COCO w w CO 2 c CO -69 Efi rn 0 c NJ A C) rn a) 0 CIw 69 o ci 3 A V A A A —1 C31 W W V Cr) CO W e. W -69W O NJ Efl V ,,T; 0 CJS O CD CA CA O A O N O Cfl 69 EA "0 r ! O m Ef b, E» .gy D -p -L 0 Z D -, A V -L - 69 0 - > -i (j) A N N A n ? 4. 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A EA .69 EA-CA EA EA.69EA Efl 4 EA 01 EA 64 D 6) 0) -' {f3 CO d) -' N W c.), W V --' N -1 N N O -1 O -' ER O .A N O O7 6-1 O -co O -co N r O 0 O (n O CO 01 O 4 N .A CO 0 0 CP A N O N N) O O O 0 0 0 0 0 0 0 0 0 0 0 O) O D -I Ea0 D 4 ER .i 64 E- W V N 4 D f-4 V EA 69 EA EA EA (71 69 44 EA 71 O O) CA N r CA CO EA_'' -, N CO (T1 Cu �l " C -co O - N-co O) 01 0 N-co c A . 0) N W W EA EA O EA EA 4 .A N 4 0 0 0 (n 4 Efl EA 0. O CD O O O O O W O O O O O O O 0 0 0 () 0 a) N EA E9 S 01 01 69 V V ---% {A C W CT)a O O) O - -+ EA -1 :37 4 4 O 01 EA Co 01 Ui EA Efl 69 EA EA EA EA Efi EA C) CO (C 00000 --.100000000N) 0 C' 4A 69 CU xW W EA EA m. 01 -1 0 5' OO EA EA EF)EA EA EA EA EA EA EA EA EA EA EA - 0 A 4 0000000000000040 • • ADDENDUM • w MEMORANDUM POLICE DEPARTMENT PORT ARTHUR TO: PATROL SUPERVISORS AND OFFICERS DATE: 8-15-15 FROM: MAJOR R. CLARK [ ] For your information [X] Please take appropriate action [ ] For comment & recommendation [ ] Please prepare draft for my reply [X] File for future reference [ ] Please reply on my behalf [ ] Please discuss with me [ ] Please return In meeting with representatives from Child Protective Service (CPS) the agenda was to talk and discuss ways in which we could assist each other in criminal cases especially in their priority one cases where is there an allegation of physical or sexual abuse of a child. These priority cases require CPS to initiate an investigation with 24 hours. It is well known by both agencies the more rapid the response the higher chance of keeping the child safe, identifying witnesses, suspect(s), finding a crime scene, securing the crime scene and collecting evidence. It is the belief the solution to this lies in both CPS and PAPD working more closely together and therefore, the following is being recommended. *When a CPS worker receives a priority one case (physical or sexual abuse of a child) the worker will contact law enforcement (dispatch) to start the joint investigation. Should the patrol officer find a need for assistance from the sexual assault detectives, the Patrol Supervisor will be notified. The Patrol Supervisor will contact one of the sexual assault detectives directly as per memo. Should the Patrol Supervisor be unable to make contact with neither of the sexual assault detectives the Patrol Supervisor will contact CID Supervisor for assistance. The patrol officer should receive a copy of the CPS report which contains CPS' case number. The patrol officer will write PAPD's case number on the CPS report and forward it along with his supplement to detectives. The officer will give the CPS worker the case number so that she can follow up with CID on which detective has been assigned the case. *When a CPS worker receives a priority two cases (requires attention within 72 hours), if the worker believes there is a possible criminal offense the worker will contact law enforcement (dispatch) and an officer will make a report to be forwarded to detectives. Respectfully, MAJOR R. CLARK