HomeMy WebLinkAboutPR 19102: PURCHASE OF A CASE DV26 DUAL DRUM ASPHALT ROLLER FROM ASSOCIATED SUPPLY CO., INC. I ill,
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth Sr., Interim Public Works Vfg
Date: August 6, 2015
RE: P. R. 19102
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 19102 authorizing the
purchase of a Case DV26 Dual Drum Asphalt Roller for the amount of $38,594.00 from Associated
Supply Co., Inc. (ASCO) of Beaumont, Texas for the Public Works Department Streets Division.
STAFF ANALYSIS:
None.
BACKGROUND:
The Streets Division is taking on more reconstruction and patching jobs due to the high level of
complaints regarding potholes and base failures throughout the City. As this roller is smaller than the one
already used in the Streets Division, it will allow for two asphalt crews to actively perform street
construction and maintenance covering more areas. This equipment would be used to compact material
and asphalt as needed.
BUDGET CONSIDERATIONS:
Funds are available the Public Works Department Streets Division Equipment (001-1203-531.92-00).
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"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19102
Page 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A CASE DV26
DUAL DRUM ASPHALT ROLLER FROM ASSOCIATED SUPPLY CO.,
INC. (ASCO) OF BEAUMONT, TEXAS THROUGH HGAC FOR THE
PUBLIC WORKS DEPARTMENT STREETS DIVISION IN THE
AMOUNT OF $38,594.00. FUNDING AVAILABLE IN ACCOUNT
NUMBER 001-1203-531.92-00, PUBLIC WORKS DEPARTMENT
STREETS DIVISION EQUIPMENT ACCOUNT.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2015 Case DV26 Dual Drum Asphalt Roller from Associated
Supply Co., Inc. (ASCO) of Beaumont, Texas through HGAC for the Streets Division;
and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government
Code, a city may participate in cooperative purchasing programs established by the
State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission for the purchase contracts of the Commission;
and,
WHEREAS, the Case DV26 Dual Drum Asphalt Roller is primarily used to
compact asphalt and other material when reconstructing or maintaining streets; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment for the
equipment is attached as Exhibit"A"; now, therefore,
P.R. 19102
Page 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Public Works Department is hereby authorized and directed to
purchase a 2015 Case DV26 Dual Drum Asphalt Roller from ASCO of Beaumont, Texas
through HGAC in the amount of $38,594.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2015 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Deloris "Bobbie" Prince
Attest: Mayor
City Secretary
P.R. 19102
Page 3
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
101 .l ie LA:110; (aft//ee
Valecia Tize o Jerry Dale, CPA/ GFOA
City Attorney Interim Director of Finance
APPROVED FOR ADMINISTRATION:
� /
Brian McDougal Rawetts T. Baahe -, Sr.
City Manager Interim Director of Public Works
Clifton Williams, CPPB
Acting Purchasing Manager
P.R. 19102
08/06/15 aw
Exhibit "A"
INGACBuy
CONTRACT PRICING WORKSHEET Contract Date 6/22/2015
For Standard Equipment Purchases No.: Prepared:
This Form must be prepared by Contractor and given to End User.End User issues PO to Contractor,and
MUST also fax a copy of PO, together with completed Pricing Worksheet,to H-GAC @ 713-993-4548.
Please type or print legibly.
Baying City of Port Arthur contractor:
Agency: `7 Associated Supply Co., Inc. (ASCO)
Contact Prepared
Person: By:
Phone: Phone:
Fax: Fax:
Email: Email:
Product
Code: 07B Description: Case DV26 Dual Drum Asphalt Roller
IA.Product Item Base Unit Price Per Contractor's H-GAC Contract: I $36,307.00
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Seat arm rests $134.00
Right side drive lever $0.00
Offset drum $0.00
Fixed drum scrapers
Rotating beacon $288.00
Subtotal From Additional Sheet(s):
Subtotal B: $422.00
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
$0.00
$0.00
Subtotal From Additional Sheet(s):
Subtotal C: $0.00
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: $36,729.00 = Subtotal D: $36,729.00
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc.
Description Cost Description Cost
Factory freight $1,615.00
Local freight $250.00
Subtotal E: $1,865.00
Delivery Date: 60-120 Days ARO F. Total Purchase Price(D+E): $38,594.00