HomeMy WebLinkAboutPR 19104: THIRD AND FINAL YEAR CONTRACT WITH CMM CONSTRUCTION CO., INC. A;11/,
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth Sr., Interim Public Works Director
Date: August 7, 2015
RE: P. R. 19104
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 19104 authorizing the City
Manager to execute the third and final year of the contract for the placement of hot-mix asphaltic concrete
to CMM Construction Co., Inc., of Beaumont, Texas, for the not-to-exceed amount of$250,000.
STAFF ANALYSIS:
None.
BACKGROUND:
This is the third and final year of the contract with CMM Construction Co., Inc. for the placement of
HMAC surface material. The City is to provide all materials associated with the process, with the
contractor's sole responsibility being to furnish the labor and equipment for the placement of the materials
and to place the materials.
BUDGET CONSIDERATIONS:
Funds are available in the Public Works Streets Division Budget account nos. 001-1203-531.36-00
(Streets Maintenance), 001-1203-531.51-00 (Rent), 001-1203-531.86-00 (Streets Program) and CDBG
streets project account.
/aw
"Remember we are here to serve the Citizens of Port Arthur"
P. R.No. 19104
08/7/15 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL
YEAR FOR THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND CMM CONSTRUCTION CO., INC. OF
BEAUMONT, TEXAS, FOR PLACEMENT OF HOT-MIX
ASPHALTIC CONCRETE FOR THE NOT-TO-EXCEED
AMOUNT OF $250,000.00. FUNDS AVAILABLE IN PUBLIC
WORKS STREETS DIVISION ACCOUNT NOS. 001-1203-531.36-
00 (STREETS MAINTENANCE), 001-1203-531.51-00 (RENT), 001-
1203-531.86-00 (STREETS PROGRAM) AND CDBG STREET
PROJECT ACCOUNT.
WHEREAS, periodically the City requires the services of a contractor to place hot-mix
asphaltic concrete for various projects; and,
WHEREAS, per Resolution No. 13-541, the City entered into a one year agreement with
the option to renew for two additional one year periods with CMM Construction, Inc., of
Beaumont, Texas, for the placement of hot-mix asphaltic concrete; and
WHEREAS, per Resolution No. 14-576, the City renewed the second year of the
contract with CMM Construction, Inc., for the placement of hot-mix asphaltic concrete; and
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract for the third and final year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third and final year of the
contract attached as Exhibit "A", in the not-to-exceed the amount of$250,000, for the placement
of hot-mix asphaltic concrete (HMAC) with the option of renewal for one additional year with
CMM Construction Co., Inc., of Beaumont, Texas; and,
P. R. #19104
08/07/15 /aw
THAT, funding is available in the Public Works Streets Division account no. 001-1203-
531.36-00 (Streets Maintenance), 001-1203-531.51-00 (Rent), 001-1203-531.86-00 (Streets
Program) and CDBG Streets project account; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED • S TO FORM:
Tai
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
' .frel Q �� � Con t Poro t(ek
Brian McDougal Jerry W. Dale, CPA/GFOA
City Manager Interim Director of Finance
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7940.417-1 a4,
Rawetts Baaheth, Sr. Clifton Williams
Interim Director of Public Works Interim Purchasing Manager
P. R. #19104
08/07/15 /aw
Exhibit A
P. R.No. 19104
08/7/15 aw
RENEWAL CONTRACT FOR PLACEMENT OF HOT-MIX ASPHALTIC CONCRETE
THIS AGREEMENT, made this the of , 2015, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called"OWNER" or "CITY", and CMM Construction Co., Inc. , hereinafter called
"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 13-541, the City entered into a one-year contract with the option
of renewal for two additional one year periods. The parties hereby agree to exercise said
option for a third and final year.
2. The term of this Contract shall be from November 16, 2015 to November 15, 2016.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
4. This contract shall not exceed the amount of$250,000.
5. The term"Contract Documents"means and includes the following:
1) Agreement
2) Advertisement for Bids *
3) General Information *
4) Specifications *
5) Bid *
6) Bidder's Information Sheet *
*These items were attached to the original letting contract. The agreement only is
included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF,the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
P. R. No. 19104
08/7/15 aw
OWNER CONTRACTOR
BY: BY:
Brian McDougal CMM Construction Co., Inc.
City Manager Representative
Printed Name