HomeMy WebLinkAboutPR 19105: 3RD AND FINAL YEAR CONTRACT WITH PETROLEUM TRADERS CORP. City of '- ECity
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: August 7,2015
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr.,Interim Director of Public Works
RE: Proposed Resolution No. 19105
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 19105 authorizing the City
Manager to execute the third and final year of the contract with Petroleum Traders Corporation of Fort
Wayne, Indiana, for dyed, off-road diesel fuel in the not-to-exceed amount of$200,000.
STAFF ANALYSIS:
None.
BACKGROUND:
This is the third and final year of the contract with Petroleum Traders Corporation for dyed, off-road diesel
fuel that will be used by the City's Landfill.
BUDGET CONSIDERATIONS:
Funds are available in the Public Works Landfill Division Budget account no. 403-1274-533.24-00 (Fuel and
Lubrication).
"Remember we are here to serve the Citizens of Port Arthur"
P. R. 19105
8/7/15 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL
YEAR FOR THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND PETROLEUM TRADERS CORPORATION OF
FORT WAYNE, INDIANA, FOR DYED, OFF ROAD DIESEL, IN
THE NOT-TO-EXCEED AMOUNT OF $200,000.00 PER YEAR.
FUNDING AVAILABLE IN PUBLIC WORKS LANDFILL FUEL
AND LUBRICATION ACCOUNT NO. 403-1274-533.24-00.
WHEREAS, the City purchases dyed, off-road diesel for use at the City Landfill; and
WHEREAS, per Resolution No. 13-371. the City entered into a one year agreement with
the option to renew for two additional years with Petroleum Traders Corporation for dyed, off
road diesel fuel for the City's Landfill; and
WHEREAS, per Resolution No. 14-521, renewed the contract for the second year for
dyed, off road diesel with Petroleum Traders Corporation; and
WHEREAS, the bids are based on a price differential above the Oil Price Information
Service (OPIS); and
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract for the third and final year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the third and final year of a
contract attached hereto as Exhibit "A" for dyed, off-road diesel with Petroleum Traders
Corporation of Fort Worth, Indiana, in an amount not-to-exceed $200,000.00; and,
THAT, funding is available in account no. 403-1274-533.24-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P. R. 19105
08/07/15 aw
READ,ADOPTED,AND APPROVED this the day of , A.D. 2015 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Valecia izeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
)944d210/E. c'eAr2414) :*
Brian McDougal Jerry W. Dale, CPA/GFOA
City Manager Interim Director of Finance
1)1)/44balt41,
Rawetts Baahe , Sr. Clifton Williams
Interim Director of Public Works Interim Purchasing Manager
P. R. 19105
08/07/15 aw
Exhibit "A"
P. R. 19105
8/7/15 aw
CONTRACT FOR DYED, OFF-ROAD DIESEL
THIS AGREEMENT, made this the of , 2014, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" or "CITY", and Petroleum Traders Corporation, hereinafter called
"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 13-371, the City entered into a one-year contract with the option
of renewal for two additional years. The parties hereby agree to exercise said option for a
third and final year.
2. The term of this Contract shall be from November 17, 2015 to November 16, 2016.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the Specifications and
contract documents and comply with the terms therein for unit prices as stated below:
Dyed, Off-Road Diesel
Unit Cost
$.0356 above OPIS
5. This contract shall not exceed the amount of$200,000.
6. The term"Contract Documents"means and includes the following:
1) Agreement
2) Invitation to Bid *
3) General Information *
4) Specifications *
5) Bid *
6) Bidder's Information Sheet *
*These items were attached to the original letting contract. The agreement only is
included for this renewal.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
P. R. 19105
8/7/15 aw
6. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
OWNER CONTRACTOR
CITY OF PORT ARTHUR PETROLEUM TRADERS
CORPORATION
BY: BY:
Brian McDougal
City Manager Print Name:
Title: