HomeMy WebLinkAbout(02) PARKS: ELECTRICAL POLES CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No.
12/28/01
Subject:
Approval of Emergency Repairs at the 39th Street Bellaire Girls
Softball Field (Cecil Reynolds Park)
Page 1 of 2
On December 18, 2001, we were notified that several electrical poles were down at the Subject Park.
Upon notification, the Electrical Division was notified and requested to assess the situation. Mr.
Kuykendall, Electrical Superintendent, initial report was as follows:
~ Two of the seven- (7) poles providing service to the field were broken, cause unknown, but
storm (small tornado) suspected. Electricity to field cut to prevent further hazardous
condition.
~ The two (2) broken poles were in an advanced state of decay.
~ All seven (7) poles would have fallen due to a "domino" effect had not one pole fallen on a
backstop, which prevented it from falling to the ground.
~ It appears that the seven (7) poles in question are the poles originally installed; thus, are
approximately forty (40) years old.
Mr. Kuykendall was requested to contact the electrical vendors currently used at the City's parks to
determine a cost estimate to repair the two broken poles. Mr. Kuykendall, representatives of
Stoneburner Verret and Hubbard Electric, and Mr. John Hagen, EOI-Parks, checked the fallen poles as
well as the other City poles at the Park. Their review indicates that the other five (5) poles are in a
similar state of advanced decay as the ones that broke; thus, posing a hazard for citizens using the
field. Their recommendation is that all seven (7) poles and the two (2) electrical services be replaced
immediately to eliminate this hazard and provide a safe field for citizen use.
Two bids were received (detailed copies attached).
Bidder Bid Amount
Stoneburner Verrett Electric
C.W. Hubbard Electric
$34,456.00
$34,880.00
On an emergency basis, the contract for repairs was awarded to the low bidder, Stoneburner Verrett
Electric, Inc. for $34,456.00 on December 27, 2001.
Prepared by: Disposition by Council: Processed by City SecretatT
MM/HRES
Approved by:
j,~ ( ) Approve ( ) Other (Describe) Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. I
I
12/28/01
Subject: ] Page 2 of 2
Approval of Emergency Repairs at the 39th Street Bellaire Girls
I
SoRball Field (Cecil Reynolds Park)
Additionally, in the future we proposed to implement, and budget for, a Parks pole review and
replacement program as part of an overall Parks Capital Improvement Program; we will ask the
Electrical Division to be a part of this progran~ Clearly, the problems manifesting now are the results
of years of neglect. However, the implementation of the recommended program should allow us to
not only address the current situation, but also allow us to minimize "surprises" such as this in the
future.
Current information indicates that league play on the fields is scheduled to begin on or about January
19, 2002.
Obviously, this was an unexpected expense, therefoi'e, not budgeted for. However, there are sufficient
funds available in the Recreation Division's budget because ora vacant unfilled position. The amount
of $35,500 can be transferred from line item 11 (Regular Earnings) to line item 39 (Other
Maintenance) to fund this expenditure.
We respectfully request that the City Council approve the aforementioned action by the staff to
eliminate the hazardous condition.
t-
Harvey L. Robinson
Attachment: Bids
Processed by City Secreta~.'
Date:
Prepared by: Disposition by Council:
MM/HRES() Approve
Approved by:
( ) Other (Describe)
' '" BUDGET ADJUSTI~ENT FORM
Use this Iorm to make adjustments Io your budget. Al! adjustmenls must balance within a Department.
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OATE ENTEREO
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GROUP NO. !>.:,_ .........
FY/PERIOD
TRANSACTION DATE:
DOCUMENT NO.
ENTERED BY:
~',PPROVED - FINANCE: DATE
RECEIVED
City of Port Arthur
Memorandum
To: Stephen B. Fitzgibbons, City Manager ~ Date: 12/19/01
From: Dr. Albert T. Thigpen, Interim Director of Parks and Recreation.~J~
Re: Storm Damage/Eleetriafl H~7~rd al the 39a Street Girls Softball Field
COIVlMENT
On 12/18/01 this office received notice that several electrical poles were down at the
subject park. Upon notification the Electrical Division was notified and requested to assess
the situation. Mr Kuykendahl's, Electrical Superintendent, initial report was as follows:
Two (2) of the seven (7) poles providing service to the field were broken,
cause unknown, but storm (small tornado) suspected. Electricity to field cut
to prevent further hazardous condition.
The two (2) broken poles were in an advanced state of decay.
All seven (7) poles would have fallen due to a "domino" effect had not one
pole fallen on a backstop which prevented it from falling to the ground.
It appearsthat the seven (7) poles in question are the poles originally installed;
thus, are approximately forty (40) years old.
Mr. Kuykendahl was r~quested to contact the electrical vendors currently used at the City's
parks to determine a cost e~mae to repair the two (2) broken poles. Mr. Kuykendahl,
reprsentatives ofStonetanner Verret and Hubbard Eloetfic, and Mr. John Hagen, EOI-Parks,
ch~eked the fallen poles as well aa th~ other City poles at the Park. Their review indicates that
the other five (5) poles are in a ~im//ar state ofadvanced_4ec~v as the ones that broke; thus,
posing a hazard for ei~ using the field. Their re~ornmendalion is that all seven (7) poles
be replaced to mifigal~ this baird and provide a saf~ field for citizen use.
Mr. Kuykendald has obtained a cost estimate to make the subject replacement; whi_ch is
approximately $ 39,000.00. Funds were not budgeted in the Parks and Recreation
Department's FY 2002 budget for this purpose. It may be possible to cover some oftlie cost
with salary savings fi.om the Director vacancy (approximately $ 25,000) with and use some
funds from the Parks Maintenance line item reluctantly, approximately $ 5,000. However, as
you are aware monies in this line item are being used for the on-going fence repair program
at the City's parks. Based on estimates these funds are not totally adequate to address the
fencing needs of the City's parks; therefore, using this money for other purposes will hamper
the fence repair program even further. We would request that monies be made available from
the City Manager's eo~,th~gency fund to cover the costs remaining after use of salary savings.
Additionally, we propose to implement, and budget for, a Parks pole review and replacement
program as part of an ovorall Parks Capital Improvement Program; with your permission we
will ask the Electrical Division to be a part ofthis program. Clearly, the problems manifesting
now are the results of years of neglect. However, the implementation of the recommended
program should allow us to not only address the current situation, but also allow us to
minimize "surprises" such as this in the future.
Current information indicates that league play on the fields is scheduled to begin on or about
January 19, 2002.
We are requesting this be treated as an emergency repair in order to allow us to respond to
the safety hazard and to meet the scheduled use deadlines.
Please advise should you need additional information.
ACTION BY CITY MANAGER:
Stephen 1~. Fi~zgibbons, City l~naser
¢: H. Robinson T. Sanders
M. Kuykendahl
rJate /
ELECTRICAL CONTRACTING
FIXTURES. SUPPLIES, GIFTS AND INTERIORS
1949 PROCTER STREET · PHONE 962-4 ~ 2 I AN09B2-41 I :~ . 727.4436
December 27, 2001
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77640
PORt ARTHUR, TEXAS 77640
Attention: Mr. Mike Kuykendall
Reference: 39~ Street Ball Park Electrical Repairs
Gentlemen:
Stoneburner - Verret Electric Co., Inc. is pleased to quote labor, materials, tools,
equipment and supervision to perform the following listed scope of work detail.
SCOPE OF WORK DETAIL
01. Labor and material to install six (06) new 50ft. class 2 poles.
02. Labor and material to install one (01) new 30ft. class 2 pole.
03. Labor and material to install one (01) new two pole structure.
04. Labor and material to install new # 4 copper quad cable. This replaces the existing
overhead cable.
05. Labor and material to install two (02) new disconnect switches.
06. Labor and material to install one (01) new meter can.
07. Labor and material to install three (03) new 1500 watt metal halide sport lighter flood
lights with lamps. ' '
08. Labor to install three (03) owner furnished 1500 watt metal halide spo~t lighter flood
lights with lamps.
The lump sum total for this scope of work is: $ 34~456.00
THIRTY FOUR THOUSAND, FOUR HUNDRED FIFTY SIX & NO/100 DOLLARS.
Proposal Qualifications
A. Proposal does not include any State, County or City of Port Arthur Sale Tax.
ELECTRICAl CONTRACTING
FIXTURES, SUPPLIES. GIFTS AND INTERIORS
POrT ARTHUR. tEXAS 7?640
B. Proposal does not include City of Port Arthur Electrical Permit.
C. Proposal is based on working Monday through Friday, from 7:00 A.M. until 4:00
P.M., excluding holidays.
D. All work in this proposal is based on working straight time.
Thank you for this opportunity to submit this proposal. If you should have any questions,
or require and additional information, please advise.
Stoneburher - Verret Electric Co., Inc
Steve Verret
President
CW Hubbard Electrical Construction Co.
ELECTRICAL / iNSTRUMENTATION / CONTROLS
December 27, 2001
City of Port Arthur
Attq: Mike K.
Re: 39m St. Stephens Field
Dear Mike,
We are pleased to submit our Proposal for the labor and materials on the above
referenced project.
Our price includes (5) 50' Light Poles, (2) 50' Rack Poies, ($) q 500watt MH
Sports Lights, (5) Cross Arms, (2) 200 amp Disconnebts and (1) 320 amp Self
Contained Meter Can. A~so tine complete new wiring of the Field Lighting with
Copper Quad Plex.
Our total price is:
Thirt~ Four Thousand Eight Hundred EiRhty dollars
($ 34,8S0.00)
If yoU have any questions pl,gase advise.
Thank You,
tric Cofistruction Co.
Clayton Bond
333 W. Roundbunch Bddge City, TX 77611
(40g) 738-3553 tel (409) 738-3850 fax
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