HomeMy WebLinkAbout(03) FINANCE: AS/400 CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. Subject Page
12/18/01 Invoice for Annual Service on AS/400 Application Software 1 of I
RECOMMENDATION:
Presented for City Council consideration and approval for payment is invoice No.817730 in the amount of
$63,600.00 from HTE, Inc. for the annual maintenance on the AS/400 software, for the period January 1, 2002
through December 3 I, 2002.
BACKGROUND:
In December 1992 the City purchased soft,yarc application for the AS/400 computer (Management Information
Systems) from HTE at a. cost of $353,405. The proposed annual maintenance will enhance the existing-applications
loaded on the AS/400 computer system. The following is a list &the applications and their cost:
Contact Management
Work Orders/Facilities Management
CIS
Accounts Receivable
Applicant Tracking
Asset Management
Cash Receipts
Fleet Management
GMBA
Payroll/Personnel
Pumhasing/Inventory
Building Permits
Business Licenses
Code Enforcement
Land/Parcel Management
Planning/Zoning
Retrofit Modification Option
Total Amount Due This Invoice
3,700.00
6,000.00
8,900.00
2,950.00
2,250.00
1,950.00
1,900.00
4,950.00
8,200.00
4,950.00
4,900.00
3,700.00
1,400.00
1,400.00
1,550.00
3,700.00
1,200.00
63,600.00
This amount is higher than previous >'ears due to the addition of the contact management application.
BUDGET/FISCAL EFFECT:
Funding in the amount of $59,000.00 has been provided in the Finance Department 2001-2002 Operating Budget
001-1031-515.54-00. The balance will be funded through savings in other line items in the Finance budget.
STAFF/EMPLOYEE EFFECT:
No anticipated effect of staf£mg.
lit is~ recommended that City Council approve the payment for annual maintenance service on the AS/400 sot~vare
Rebecca Underhill
Director of Finance
I Prevared by:
Disposition by Council:
Approved by: (
2(/~//~7 )Approve
( )Other (Describe)
Processed:
City Secretary
Date:
JJA/WORD/COUNCIL/HTE
1000 Business Center Drive ~' "~'
Lake 3Iaq,', FL 32746 100
(407) 3;)4-3235
Bill To: City of Port Arthur
444 Fourth Street
P O Box 1089
Port Arthur TX 77640
United States
AU:n: Rebecca Underhill (Finance Director) (409) 983-8
INVOICE
26/Nov/2001 1 of 4
817730
Ship To: City of Port Arthur
444 Fourth Street
P O Box 1089
Port Arthur TX 77640
United States
RECEIVED
FINANCE DEPARTME~)
Attn: Rebecca Underhill (Finance Director) (409) 983-817
1 2164 City of Port Arthur USD NET30 26/Dec/2001
Contract No 2000926
17 02-CONTACTMNGT-LF Yes 1 1.00 3,700.00 0 3,700.00
Contact Management
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
Contract No 9612130
1 02-ClS-LF Yes 0 1.00 8,900.00 0 6,900.00
CIS
Maintenance Start: 011Janl2002, End: 31/Dec/2002
02-WORKORDERS/FM-LF
Work Orders/Facilites Management
Yes 0 1.00 6,000.00 0 6,000.00
Maintenance Start: 011Janl2002, End: 31/Dec/2002
03-ACCOUNTSREC-LF
Accounts Receivable~
Maintenance Start: 011Janl2002, End: 31/Dec./2002
03-APPLICANTTRACK-LF
Applicant Tracking
Yes 0 1.00 2,950.00 0 2,950.00
Yes 0 1.00 2,250.00 0 2,250.00
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
23,800-001
REMIT PAYMENT TO: HTE, INC. · P.O. Box 116195 · ATLANTA, GA 30368-6195
Lake MaiT. I:L 327i6 100
t-i07) 30 ~-3235
817730 26/Nov/2001 2 of 4
Bill To: City of Port Arthur Ship To: City of Port Arthur
444 Fourth Street 444 Fourth Street
P O Box 1089 P O Box 1089
Port Arthur TX 77640 Port Arthur TX 77640
United States United States
Attn:Rebecca Underhill (Finance Director) (409) 983-8 At'tn: Rebecca Underhill (Finance Directori (409) 983-817
ie~T-1 to111F1
1 2164 City of Port Arthur
Contract No 9612130
5 03-ASSETMNGTI-LF
Asset Management I
Maintenance Start: 01/Jan/2002, End: 31/DecJ2002
03-CASHRCPTAS400-LF
Cash Reciepts - AS400
Maintenance Start: 011Jan/2002, End: 31/DeoJ2002
03-FLEETMNGT-LF
Fleet Management
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
03-GMBA-W/REPORT-LF
GMBA with Extended Reporting
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
03-PAYROLL/PERS-LF
PayroWPersonnel
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
USD NET30 26/Dec/2001
Yes 0 1.00 1,950.00 0 1,950.00
Yes 0 1.00 1,g00.00 0 1,900.00
Yes 0 1.00 4,950.00 0 4,950.00
Yes 0 1.00 8,200.00 0 8,200.00
Yes 0 1.00 4,950.00 0 -" 4,950.00
21,950.001
REMIT PAYMENT TO: HTE, INC. · P.O. Box 116195 · ATLANTA, GA 30368-6195
Application Solutions for Government
1000 I3usincss Center Drive '[~I.~' .Jzl.~ lit, z.][,o~gt,
Lake Ma~, FL 32746 100 817730
(407) 304-3235
INVOICE
Bill To: City of Port Arthur Ship To: City of Port Arthur
444 Fourth Street 444 Fourth Street
P 0 Box 1089 P O Box 1089
Port Arthur TX 77640 Pod Arthur TX 77640
United States United States
AU:n: Rebecca Underhill (Finance Director) (409) 983-8 Attn: Rebecca Underhill (Finance Directori (409) 983-817
I 2164 City of Port Arthur
USD NET30 26/Dec/2001
Contract No 9612130
15 08-PLANZONING-LF
PLANNING & ZONING
Maintenance Start: 01/Jan/2002, End: 31/Deo/2002
16 99-RETROMODOPT-MA
Retrofit Modification Option
Maintenance Start: 011Janl2002, End: 31/DecJ2002
Yes 0 1.00 3,700.00 0 3,700.00
Yes 1 t .00 1,200.00 0
1,200.00
REMIT PAYMENT TO: HTE, INC. · P.O. Box 116195 + ATLANTA, GA 30368-6195'
4,900.00~
0.0o
63,600.0("
o.0o
63,600.00
Lake Mary, FL 32746
(407) 30-i-3235
Application Solutions for Governnlent
INVOICE
100 817730 26/Nov/2001 3 of 4
Bill To: City of Port Arthur Ship To: City of Port Arthur
444 Fourth Street 444 Foudh Street
P O Box 1089 P O Box 1089
Port Arthur TX 77640 Port Arthur TX 77640
United States United States
Attn:Rebecca Underhill (Finance Director) (409) 983-8 Attn: Rebecca Underhill (Finance Directori (409) 983-817
~[JI~F19i11|'-I
1 2164 City of Port Arthur
Contract No 9612130
10 03-PURCHASE/INV-LF
Purchasing/Inventory
11
Maintenance Start: 01/Jan/2002, End: 31/DecJ2002
08-BUILDPERM-LF
BUILDING PERMITS
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
12 08-BUSINESSLIC-LF
BUSINESS LICENSES
Maintenan~ Start:01~an/2002, End:31/De~2002
13 08-CODEENFORCE-LF
CODEENFORCEMENT
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
14 08-LANDPARCELMNGT-LF
LAND/PARCEL MANAGEMENT
Maintenance Start: 01/Jan/2002, End: 31/Dec/2002
USD NET30 26/Dec/2001
Yes 0 1.00 4,900.00 0 4,900.00
Yes 0 1.00 3,700.00 0 3,700.00
Yes 0 1.00 1,400.00 0 1,400.00
Yes 0 1.00 1,400.00 0 1,400.00
Yes 0 1.00 1,550.00 0 '' 1,550.00
12,950.00~
REMIT PAYMENT TO: HTE, INC. · P.O Box 116195 ~. ATLANTA, GA 30368-6195