HomeMy WebLinkAboutPR 11622 TOBACCO CONTROL MEMORANDUM
CITY OF PORT ARTHUR
TO:
FROM:
Steve Fitzgibbons, City Manage~,
Ernestine Wade, RN, Director ~J(~
SUBJECT: Proposed Resolution No. 11622
Acceptance of a Contract between the City of
Port Arthur and Two Subcontractors to
Perform Prevention and Control Activities
DATE: December 31, 2001
FILE: z:\data\wp51d\tdh01-02\
tobgrant.cam
FOR
ADMINISTRATION
USE
ONLY
COMMENTS
* REQUESTED BY: Ernestine Wade, RN, Director
* PURPOSE EXPRESSED BY REQUESTOR:
* Approval of contracts between the City of Port Arthur and
* two subcontractors to perform tobacco control and
* prevention activities
* LOCATION: N/A
RECOMMENDATION
It is recommended that the City Council adopt Proposed Resolution No. 11622 authorizing the
City Manager to execute a contract between the City of Port Arthur and The Paxen Group and the
Willie Carter Community Outreach Center to provide tobacco prevention and control activities.
BACKGROUND
:l-he contract between the City of Port Arthur and Texas Department of Health to provide tobacco
prevention and control activities requires that we subcontract with local community groups and
organizations to perform these activities. To meet this objective, the Health Department
advertised for interested community groups, organizations and coalitions to apply for $4,100
grants, Two applicants, both of which were subcontractors last FY, have reapplied for those funds.
The applicants are The Paxen Group, Inc. and the Willie Carter Community Outreach Center.
BUDGETARY/FISCAL EFFECT:
A total of $12,300 has been budgeted for three $4,100 grants to local community groups,
organizations and coalitions. Subcontractors are reimbursed as requests are submitted with a
Request for Reimbursement form and the appropriate receipts.
STAFFING/EMPLOYEE EFFECT:
None.
Port Arthur Health Department
MEMORANDUM
CITY OF PORT ARTHUR
Stephen Fitzgibbons, City Manager
December 31,2001
Page 2
SUMMARY:
It is recommended that the City Council adopt P.R. No. 11622, authorizing the City Manager to
accept and execute a contract between the City of Port Arthur and The Paxen Group, Inc. and the
Willie Carter Community Outreach Center to provide tobacco prevention and control activities to
the citizens of Port Arthur.
Port Arthur Health Department
P.R. NO. 11622
12/31/01 -YDA
RESOLUTION NO.
A RESOLUTION APPROVING THE ACCEPTANCE AND EXECUTION
OF TWO SUBCONTRACTS TO PERFORM TOBACCO PREVENTION
AND CONTROL ACTIVITIES FOR A TOTAL AMOUNT OF $8,200
WHEREAS, a contract between the City of Port Arthur and Texas Department of
Health was approved on September 4, 2001, Resolution No. 01-248 to provide for tobacco
prevention and control activities; and,
WHEREAS, of the $67,000 total grant award for FY 2002, the Port Arthur City
Health Department must use $12,300 to collaborate with local community groups,
organizations and coalitions to provide tobacco prevention and control activities;
WHEREAs, the Health Department advertised for interested community groups,
organizations and coalitions to apply for $4,100 grants to perform these activities;
WHEREAS, the Health Department has received applications from the following two
(2) organizations:
.Name
The Paxen Group, Inc.
The Willie Carter Community Outreach Center
Grant Request
$4,100
$4,100
WHEREAS, the City of Port Arthur Health Departments wishes to enter into contract
with these two organizations for the period January 15, 2002 through August 31,2002; now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
P.R. No. 11107
12/31/01
THAT the Contract, a copy of which are attached hereto and made a part hereof as
Exhibits "A and B" are hereby approved; and,
THAT said Contract is an exact duplicate of a City Standard Form Contract except
for the changes described in the Certificate of Standard Form Contract, a copy of which
is attached hereto as Exhibit "C" and is hereby incorporated by reference, and said
changes are hereby approved; and,
THAT the City Manager of the City of Port Arthur and Ernestine Wade, RN, Director
of the City's Health Department are hereby authorized and directed to execute said
Contract on behalf of the City of Port Arthur; and,
THAT ~ copy of this Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS DAY OF
A.D., 2002, at a Meeting of the City Council of the City of Pod
Arthur, Texas, by the following vote: Mayor:
Councilmembers:
NOES:
ATTEST:
Mayor
City Secretary
P.R. No. 11622
12/31/01
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons, City Manager
A COPY OF EXHBITS "A" & "B" ARE AVAILABLE IN THE CITY SECRETARY'S OFFICE FOR REVIEW.
(Lily of Port A~thur}
(Law Depaltmenl)
(Required Form)
(7/8/§8)
(t o/5/e9)
(3/t 5/90)
(98-04)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
car ',' hat e con ac e ena et ca ed 'said con ac" ~tlixed to the aUacl~ed proposed CRy Council Resolution
No. lJ 'J6;'? Is an exact duplicate o! aa app cable s ~ndard erin conl act (lbo lille o! which is shown below)
previously approved by the Law department and adopled as a standard Iorm by Lily Council Resok~tion, excepl lot the
bla~lks that have been filled in with all necessary Inlormation and except lot the changes described below.
( ] Federal - Pmlesslonal Services - Engineering Contract, Revised I/5/88, 5/89 (§10) 7/89/(~8); 10/09; 2/01 (~0)
~ Olher Slandmd Form Conhacl, described ~s Iollows: FY 2002 CONTRACT BETNEEN THE
CITY OF PORT ARTHUR AND TDH, RESOLUTION NO. 01-248 DATED 9/;'4/01.
Tho changes are as loltows: (Put an 'X' tn Ihe appropriate [ ])
[;J None.
[ ] The tollowing described provisions al the Indicaled page, section, elc. el the standard thrm bare been deleled
f~om said contract:
DELETIONS
page Number Seclion or Parag(aph No, Subs(~ctioe or
Where and Caption Subparagraph No.
Delelod Provision Which and Caption
Is Contains provision Which Contains P~ovision . Descdplion el
I:ound On Standard Form. Oe]eted From Form Deleted From Form _Provision Deleted
Page 1 of 2
{p.2 Revised 0/18/90) :
(Cartl~cale ol Standard Form Contract, page 2)
The tollowing described provisions at the indicaled page, section, elc. ol Ihe standard rolm have been allered,
modi§ed, ,'eplaced or olhm'wise changed;
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Page No, § or 1~ No. & Caption
Where ot
piovlslon Found Slandard'Form
on which
Slandard Form Conlains Provision
; page § & caplion
sub § & caption, etc.
Sub § of Sub 1] No. ol said contract
& Caption Description which contains
et ot ~leled, etc.
Standard Form provision piovision; &
which In Description ol
Cofllslns Provision Standard Form Alta[alton elc.
[ ] The following provisions have been added to Said Conl~acl;
Page, Section and Caption
Subsection and Caption, etc. ol Said Contract Which
Contains the Added Provision and Description Thereg~_
I further cattily I la sa d allached proposed City Council Resolution conteir~s Ihe Iollowing p~ovision:
Signed[his 2~t~-'' dayof ~' 1~-~)01 .
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