HomeMy WebLinkAboutPR 11623 STREET/CDBG PROGRAMCOUNCIL ACTION MEMO
PUBLIC WORKS DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R.#11623
January 3, 2002
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 11623 which will
establish the FY 2002 City Street Program with funding in the amount of $400,000 from the City's
FY 2002 General Fund and $400,000 from the 28th Year CDBG Program for primary projects.
BACKGROUND:
The Street Division over the past several years, has improved its street construction techniques,
increased the productivity of its crews and utilized new material and equipment. These steps have
generally increased the amount of street work completed each year, lowered the cost of construction
and improved the quality of pavement construction.
The list of proposed street program projects is attached. The projects were presented in the
Councilmember's packets for the December 11,2001 meeting for review and comments. One street,
Austin Avenue - 7~h to Gulfway, was added to the CDBG alternate list. The projects were selected
from last year's alternates and from district surveys for new projects using our street inventory and
approved selection methods. We requested only $400,000 in CDBG funding since that program has
been scaled back. If more funding is available, we would select appropriate alternates from the list.
The City will begin work in the spring of 2002 or as soon as weather permits. As in previous years,
it is anticipated that a number of alternate projects in each program will be done.
BUDGETARY/FISCAL EFFECT:
The funding for the FY 2001 City Street Program in the amount of $400,000 was approved in the
City's FY 2002 Budget and is available in the Street Division Account 001-1203-531.86.00 for
specific projects.
The funding lbr the 28"' Year CDBG in the amount of $400,000, when approved and released will
allow the CDBG expenditures to become synchronized with the City's fiscal year program and is
available in the Street Division Account Numbers 001 - 1203 -531.1 I, 12, 14, 51 and 86.01.
All City funded projects must be completed by the end of Fiscal Year 2002, and the 28t~ Year CDBG
streets must be completed as soon as practical.
P.R. No. 11623
Page #2
EMPLOYEE/STAFF EFFECT:
Acceptance of this recommendation will have no effect on staffing levels at this time. Ail ~vork will
be handled by City forces or through contracts for material application such as hot-mix asphaltic
concrete and slipform concrete work.
SUMMARY:
It is recommended that the City Council approve Prbposed Resolution No. 11623, which will
establish the FY 2002 City Street Program with funding in the amount of $400,000 from the FY
2002 City's General Fund and $400,000 from the 28th Year CDBG Program for primary projects.
Leslie E. McMahen, P.E.
Director of Public Works
LEM/pb
P.R. No. 11623
RESOLUTION NO.
A RESOLUTION APPROVING THE 2002 CITY STREET
PROGRAM AND THE 28TM YEAR CDBG STREET
PROGRAM, IN THE CITY OF PORT ARTHUR, WITH
FUNDING AVAILABLE IN THE FY 2002 GENERAL FUND
BUDGET AND FROM THE 28TM YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM WHEN
APPROVED.
WHEREAS, the Public Works Department of the City of Port Arthur has developed a
recommended 2002 City Street Program and 28~' Year Community Development Block Grant
Street Program, as shown on Exhibit "A", attached hereto and made a part hereofi and,
WHEREAS, a preliminary report on this recommendation has been previously made
available to the City Council at their December 11, 2001 meeting; and,
WHEREAS, the Grants Management Division of the City has verified the eligibillty of
the streets proposed to be done under the 28t~ Year CDBG Program; and,
WHEREAS, funding for the City Street Program is available in the FY 2002 Budget, and
the 28~ Year CDBG funds will be available after they are approved and released; and,
WHEREAS, the timely approval of these recommendations will allow City street work to
proceed at the earliest possible date, and to allow the submittal of the recommended CDBG
streets for approval by the U.S. Department of Housing and Urban Development; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT AKTHUR:
THAT the recommended 2002 City Street Program and 28u' Year Community
Development Block Grant Street Program, as shown on Exhibit "A", are hereby approved; and,
THAT this approval is contingent on the required public hearings being held and CDBG
funding being authorized; and,
P.R. No. 11623
Page//2
THAT the City staff is hereby instructed to take all steps necessary to effect the above
referenced street programs in a timely and cost-effective manner; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this day of A.D.,
2002 at a
by the following vote: AYES:
Councilmembers
Meeting of the City Council of the City of Port Arthur, Texas,
MAYOR
NOES:
ATTEST:
Mayor
City Secretary
P.R. No. ! ~ 623
Page #3
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
~0...~ ~irect°r of Public Works .
Rebecca Underhill
Finance Director
wp\resolution st 2002
EXHIBIT "A"
P.R. No. 11623
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P.R. NO. 11623
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P.R. No. 11623
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P.R. No. 11623
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