HomeMy WebLinkAbout(D) POLICE: COMPUTER EQUIPMENTMayor and City Council Communication
Date I REFERENCE
NUMBER
1/22/2002
SUBJECT:
Recommendation to approve the purchase of 11 computers, 12 monitors, and
23 operating systems for the Fire Department.
PAGE
Page 1 of 2
RECOMMENDATION:
We Recommend that the City Council Approve the purchase of 11 computers, 12 monitors and 23
operating systems for a computer up-grade from Equus Computer Systems of Richardson, Texas in the
amount of 10,816.00 for the Fire Department.
BACKGROUND:
The purpose of the computer up-grade is to replace eleven (11) computers, 12 monitors and to
standardize all 23 workstation operating systems to improve security. Current workstations are 7 years
old with varying operating systems, hard to view, and can no longer be serviced. The purchase includes
twenty-one (21) Windows 2000 and two (2) Windows NT Operating Systems. The workstations are used
to record all incidents, hydrant data, training data, Internet CE training, and maintenance for each fire
station. The average cost for each new workstation is $814.36.
The Purchasing Department advertised for bids on November 4, and November 11, 2001. The
Purchasing Department mailed out bid packets to fourteen (14) vendors on November 1, 2001. There
were seven (7) bid packets received on November 14, 2001 with the following responses:
Equus Computer Systems
Creative Micro Solutions
Howard Computers
Dell Marketing
C & I Computer Services, Inc.
Computer Shak
*Discovery Information Technologies
$10,816.00
11,006.00
12,601.00
12,988.00
14,397.00
15,108.00
8,622.22
*Discovery Information Technologies is non-compliant by not including twenty-one (21) Windows
operating systems at approximately $3,213.
BUDGET/FISCAL EFFECT:
Funds were approved by the City Council in the Fire Department FY 2002 Equipment Account # 001-
1121-522.92-00 for the Computer Workstations and operating system upgrades.
PREPARED BY:LDR
APPROVED BY ~
CITY MANAGER ....
DISPOSITION BY COUNCIL
APPROVED
OTHER (DESCRIBE)
PROCESSED BY
CITY SECRETARY
DATE
Date
1/22/2002
~_~lty Ol FOFt ~FtllUF~ 1 ~XilS
Mayor and City Council Communication
REFERENCE ] SUBJECT: ] PAGE
NUMBER Recommendation to approve the purchase of 11 computers, 12 monitors, and
23 operating systems for the Fire Department. Page 2 of 2
STAFFING/EMPLOYEE EFFECT:
Noue
SUMMARY:
We Recommend that the City Council Approve the purchase of 11 computers, 12 monitors and 23
operating systems for a computer up-grade from Equus Computer Systems of Richardson, Texas in the
amount of 10,816.00 for the Fire Department. The price of 10,816.00 is the lowest and best responsive bid
meeting specifications.
STEPHEN L."YC~, ACTING FIRE CHIEF
REBECCA UNDERHILL, FINANCE DIRECTOR
PREPARED BY:LDR
APPROVED BY
CITY MANAGER
DISPOSITION BY COUNCIL
APPROVED
OTHER (DESCRIBE)
PROCESSED BY
CITY SECRETARY
DATE