HomeMy WebLinkAbout(E) FIRE: GPM PUMPER City of pOrt Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: PAGE
NUMBER Recommendation to approve the purchase of one (1) 1500 GPM Pumper for
01/22/2002 the Fire Department Page 1 of 2
RECOMMENDATION:
We Recommend that the City Council approve the purchase of a new Pierce 1500 GPM Pumper to be
located at Station #6 on Memorial Boulevard from the Houston Galveston Area Council (HGAC) in the
amount of $283,991 for the Fire Department.
BACKGROUND:
This engine will replace a 33-year-old 1969 model Ford Pumper equipment #529 that was sold to Big
Cedar Volunteer Fire Department in Hodgen, Oklahoma for $100. Council approved the sale with
Ordinance No. 00-17 on March 21, 2000. The purchase of this engine will allow the Fire Department to
bring the reserve fleet back up to the recommended four (4) reserves.
The Purchasing Department advertised for bids on November 11, and November 18, 2001. The
Purchasing Department mailed out eleven (11) hid packets and received two (2) bid packets on November
28, 2001. Additionally, HGAC was also contacted and requested to provide a quote on this bid. The
following three (3) bids were received for evaluation:
Vendor 1500 GPM % / HGAC Fee City Prepays TOTAL
Pumper Chassis handling
deduction option
Pierce Manufacturing $297,156.23 -0- * ($4,356) $292,800.23
· * American LaFrance $284,415.54 -0- -0- $284,415.54
Gulf Coast
· ** HGAC (Pierce) $284,601.00 $3,746 * ($4,356) $283,991.00
($2,900 + 1% over
$200,000)
HGAC pricing is not offered on the American LaFrance model specified.
· A chassis handling charge of $4,356 can be deducted from the bid price if a payment of $145,191 is
made to HGAC approximately three (3) months prior to manufacturer's completion. Pierce estimates
construction to take approximately seven (7) to nine (9) months from award of bid.
· * American LaFrance is non-compliant with specifications regarding the Oshkosh TAK-4TM Front Axle
independent suspension design which decreases breaking distance by 30% - $8,800 value;
PREPARED BY:LDR DISPOSITION BY COUNCIL PROCESSED BY
CITY SECRETARY
APPROVED OTHER (DESCRIBE)
CITY MANAGER
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: PAGE
NUMBER Recommendation to approve the purchase of one (1) 1500 GPM Pumper for
01/22/2002 the Fire Department Page 2 of 2
*** After bids were received, HGAC was contacted to quote on identical trucks at a base savings ol
$12,555.23 less the HGAC fee ($3,746) for a net savings of $8,809.23.
The current price of $283,991 is $66,145 greater than the last Pierce engine (pumper) purchased in F~
97-98 at a cost of $217,846, which represents a 30 % increase.
Small tools/equipment for fire apparatus (approximately $20,000) and Radios (approximately $5,500) ar{
not included in this price.
BUDGET/FISCAL EFFECT:
The City Council authorized and approved $310,000 in the FY 2002 Capital Equipment Replacemen~
Fund Account # 625-1801-522.93-00 for the purchase of a replacement pumper.
STAFFING/EMPLOYEE EFFECT:
None
SUMMARY:
We Recommend that the City Council approve the purchase of a new Piece 1500 GPM Pumper to b~
located at Station #6 on Memorial Boulevard from the Houston Galveston Area Council 0tGAC) in th~
amount of $283,991 for the Fire Department because it is the lowest and most responsive bid.
aTE PH~,~C TING FI RECHIEF TOM ~S~T~RAN~~
TRANSPORTATION
REBECCA UNDERHILL, FINANCE
DIRECTOR
PREPARED BY:LDR DISPOSITION BY COUNCIL PROCESSED BY
CITY SECRETARY
APPROVED OTHER (DESCRIBE)
APPROVED BY
CITY MANAGER
DATE