HomeMy WebLinkAbout(F) FIRE: REJECT TREADMILL BIDS City' of Port Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: PAGE
NUMBER Recommendation to reject bids received for the purchase of 8 Treadmills for
01/22/2002 the Fire Department's Cardiovascular Improvement Program. Page 1 of 2
RECOMMENDATION:
We recommend that the city council reject the bids that were received for the purchase of 8 Light
Industrial treadmills from Alpha Fitness Equipment of Chalmette, Louisiana in the amount of $14,290
for the Fire Department's Cardiovascular Improvement Program.
BACKGROUND:
The bid specifications listed as an example (KEYS 8800 LI Conventional Treadmill) while listing the
Interactive Heart Rate Program (IHRP) as a requirement in the detailed specification listing. Four (4)
vendors did not include the IHRP while one (1) vendor did include the IHRP. The bid specifications
caused confusion on part of the vendors and therefore staff recommends that all bids be rejected and that
the purchase be bid again.
The Fire Department is purchasing eight (8) Light Industrial treadmills for eight (8) fire stations. The
Cardiovascular Improvement Equipment will allow all firefighting personnel to perform fitness training
at the fire stations and still remain available for emergency response. The number one cause (40%) of all
line of duty firefighter deaths is caused by heart attacks. This equipment will be an integral part of an
overall Wellness and Fitness Program modeled after the IAFC/IAFF Fire Service Joint Labor
Management Wellness Fitness Initiative. This program will fit nicely with the City's Critical Incident
Stress Debriefing Program and the Employee Assistance Program.
Thc Purchasing Department advertised for bids on November 5, and November 11, 2001. The
Purchasing Department mailed out bid packets to twenty (20) vendors, there were five (5) bid packets
received on November 21, 2001 with the following responses:
Alpha Fitness Equipment $14,290
CheapFitness.com 14,840
Sportmaster 15,080
Fitness Concepts Limited 15,200
*Promaxima Mfg. 29,955
* All other vendors bid the Keys LI 8800 Tread Mill. The LI 8800 model of treadmill does not have the
specified interactive heart rate program. Promaxima Mfg. bid a treadmill that meets interactive heart
rate specification, however it is much more expensive. The Fire Department feels that the Keys LI 8800
treadmill without the interactive heart rate feature will meet the Fire Departments needs.
PREPARED BY:LDR DISPOSITION BY COUNCIL PROCESSED BY
CITY SECRETARY
APPROVED OTHER (DESCRIBE)
CITY MANAGER
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
Date REFERENCE SUBJECT: PAGE
NUMBER Recommendation to reject bids received for the purchase ofg Treadmills for
01/22/2002 the Fire Department's Cardiovascular Improvement Program. Page 2 of 2
BUDGET/FISCAL EFFECT:
Funds were approved by the City Council on the Fire Department FY 2002 Equipment Account # 001-
1121-522.92-00 for Cardiovascular Improvement Equipment for the Wellness and Fitness Program.
STAFFING/EMPLOYEE EFFECT:
None
SUMMARY:
We recommend that the city council reject the purchase of 8 Light Industrial Treadmills from Alpha
Fitness Equipment of Chalmette, Louisiana in the amount of $14,290 for the Fire Department's
Cardiovascular Improvement Program.
STEPHEN L. CU"I~--AN, ACTING FIRE CHIEF
] rEBECCA UNDERItlLL, FINANCE DIRECTOR
PREPARED BY:LDR DISPOSITION BY COUNCIL PROCESSED BY
CITY SECRETARY
APPROVED OTHER (DESCRIBE)
APPROVED BY
CITY MANAGER
DATE