HomeMy WebLinkAbout(1) LANDFILL CONCRETE RUBBLE CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT Approve PAGE 1 of 2
January 24, 2002 NUMBER Payment to AMF Materials
403-1274-533.36-00 and Transport in the
mount of 58,476.35
RECOMMENDATIONS
Irecommend that the City Council approve the payment in the amount of $8,476.35 to AMF Materials and
Transport of Port Arthur, Texas for two invoices for concrete rubble material needed at the City's landfill
for roadway maintenance during recent inclement weather. Funding is available in FY 2002 Budget Account
No. 403-1274-533.36-00.
BACKGROUND
During periods of inclement weather it has always been necessary to use some material other than limestone
to keep the landfill interior roads passable. In the past we have had bids for hearth slag from a company m
Beaumont but that source has become unreliable as to when and how much material is available. We did not
take bids for the material this year. We have been using concrete rubble from time to time from AMF
Transport, which they produce at their Port Arthur operation, in place of the slag. We did not take bids for
this material this year either.
During the recent inclement weather in December and early January, we were in need ora significant amount
of material to keep the landfill roads passable. We sought quotes on the slag and found none was available
and sought quotes on the concrete rubble which was available. During two different periods of times
material was ordered as needed but the value of the December, 2001 quantity, by oversight, exceeded $5,000
alone, and the January, 2002 amount added to this totaled $8,476.35. Since the total exceeds $5,000, City
Council approval is needed in order to pay the invoices.
The concrete rubble material is being added to our list of items for Road Building Materials bid list, as is the
slag in case it may become available from time to time.
BUDGET/FISCAL EFFECT
None, as funding for such material was made available in the amount of $25,000 in the FY 2002 Budget
Account No. 403-1274-533.36-00 which has an unencumbered balance of $9,763. Copies oftbe two (2)
invoices are attached.
STAFF/EMPLOYEE EFFECT
None
PREPARED BY LEM/vkl DISPOSITION BY COUNCIL: PROCESSED BY:
APPROVED BY ~
CITY MANAGER UIAPPROVED UIOTHER CITY SECRETARY
(DESCRIBE)
DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT Approve PAGE 2 of 2
Sanu~u7 24, 2002 NUMBER Payment to AMF Materinh
403-1274-$.3336-00 and Transport in the
amount of $8,476.35
SUMMARY
Irecommend that the City Council approve the payment in the amount of $8,476.35 to AIVIF Materials and
Transport of Port Arthur, Texas for two invoices for concrete rubble material needed at the City's landfill
for roadway maintenance during recent inclement weather. Funding is available in FY 2002 Budget Account
No. 403-1274-533.36-00.
Leslie E. McMahen, P.E.
Director of Public Works
Rebecca Underhill
Finance Director
Bill To:
A.M.F. Materials & Transport
P.O. Box 1450
Groves, Texas 77619
CITY OF PORT ARTHUR
P.O. BOX 1089
PORT ARTHUR, TEXAS 77640
Ship To:
Invoice
Number: 5023
Date: December 20, 2001
PO Number Terms
Date Description Quantity Price Amount
12-10-12-14-01 :{UBBLE HAULED TO CITY OF PORT ARTHUR 419.44 15.00 6,291.60
LANDFILL PER TON
~,.__~/ Total $6,291.60
0 - 30 days 33. - 60 days 63. - 90 days > 90 days Total
$6,291.60 $0.00 $0.00 $0.00 $6,291.60
A.M.F. Materials & Transport
P.O. Box 1450
Groves, Texas 77619
Bill To: Ship To:
CITY OF PORT ARTHUR
P.O. BOX 1089'
PORT ARTHUR, TEXAS 77640
Invoice
Number: 5065
Date: January 09, 2002
PO Number Terms
Date Description Quantity Price Amount
12-31-01/1-03-0 I RUBBLE HAULED TO CITY OF PORT ARTHUR 145.65 15.00 2,184.75
LANDFILL PER TON
Total $2,184.75
0 - 30 days
$8,476.35
31 - 60 days 6:]. - 90 days > 90 days Total
$0.00
$0.00
$0.00
$8,476.35