HomeMy WebLinkAboutPR 11653: JANITORIAL CONTRACT MEMORANDUM
CITY OF PORT ARTHUR
TO: Steve Fitzgibbons, City Manag~
~ F.~'..I !
FROM: Ernestine Wade, RN, Director ~..~__~'
SUBJECT: Proposed Resolution No. 11653
Extension of Janitorial Services Contract
DATE:
January 28,2002
COMMENTS
FOR
ADMINISTRATION
USE
ONLY
*~ REQUESTED BY: Ernestine Wade, RN, Director
* Rebecca Underhill, Director of Finance
* PURPOSE EXPRESSED BY REQUESTOR:
* Authorize a 6 month extension for janit0rial services to
* Professional Maid Service for the Health Department
* Clinical Complex
* LOCATIONS: 603-605 5th Street 615 5th Street
621 5th Street
RECOMMENDATION
The City of Port Arthur Health Depadment recommends that the City Council approve a six month
contract extension for janitorial services to Professional Maid Service of Nederland, TX in the
amount of $4,980.
BACKGROUND
The Contract will provide for janitorial services for the MCHNVIC Building, 603-605 5th Street; the
TB Clinic, 615 5th Street; and the Laboratory, 621 5th Street.
The original contract was offered for a six (6) month period because of the uncertainty of when
the health department will relocate. Since it is anticipated that the relocation will occur in a time
period of less than one year, we did not want to enter into an annual contract and then have to
terminate it to go out for bids again for the nevy building. All initial bidders agreed to the six (6)
month contract period with the option to extend the contract for up to an additional six (6) months
depending on the estimated time frame for the health department's relocation. The current
contractor, Professional Maid Service, has agreed to extend the contract for six months.
BUDGETARY/FISCAL EFFECT
Funds are available in the Health Department's city budget to cover the cost of janitorial services,
Account No. 001-1301-541.32-00.
Port Arthur Heal th Department
MEMORANDUM
CITY OF PORT ARTHUR
Stephen Fitzgibbons, City Manager
Janua~ 28,2002
Page 2
STAFFING/EMPLOYEE EFFECT
Acceptance of this recommendation will have no effect on staffing levels.
SUMMARY
It is recommended that the City Council approve a six month contract extension for janitorial
services for the health department Clinical Complex to Professional Maid Service of Nederland,
TX in the amount of $4,980.-
Port Arthur Heal th Department
P.R. 11653
1/28/02-yda
RESOLUTION NO.
A RESOLUTION AUTHORIZING A SlX MONTH EXTENSION OF THE
CONTRACT FOR JANITORIAL SERVICES TO PROFESSIONAL MAID
SERVICE OF NEDERLAND, TEXAS FOR A TOTAL AMOUNT OF $4,980
FOR THE PORT ARTHUR HEALTH DEPARTMENT CLINICAL COMPLEX,
ACCOUNT NO. 001-1301-541.32-00.
WHEREAS, the intial contract was approved on July 24, 2001 with a six month
contract term of August 1, 2001 through February 1, 2002, Resolution No. 01-197; and,
WHEREAS, the City had the option to extend this contract for an additional six
months pending the completion of the new health facility; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby authorizes an additional six
months of the existing contract (February 1, 2002 through July 31, 2002) between the City
of Port Arthur and Professional Maid Service, as provided for in the terms of the current
contract for janitorial services for the Port Arthur City Health Department Clinical Complex,
for the contract price of Four Thousand, Nine Hundred and Eighty Dollars ($4,980.00);
THAT, said extension is contingent upon Professional Maid Service signing this
Resolution. {
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
P.R. No. 11653
1 ~28/02
READ, ADOPTED AND APPROVED THIS DAY OF
A.D., 2002, at a Meeting of the City Council of the City
of Pod Arthur, Texas, by the following vote: AYES: Mayor ,
Councilmembers
NOES:
ATTEST:
Mayor
City Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
EXTENSION AGREED TO BY:
APPROVED FOR AVAILABILITY OF FUNDS:
Director of Finance
Ernestine Wade, RN, Director
Professional Maid Service Date