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HomeMy WebLinkAboutPR 11643: BOSS CONFERENCEinteroffice MEMORANDUM To: From: Date: Subject: Mayor, City Manager, City Council Mark T. Sokolow, City Attorney ~a~ ~ January 30, 2002 P. R. No. 11643; February 5, 2002 Council Meeting Attached is P. R. No. 11643 pertaining to the BOSS Conference and funding by the Economic Development Corporation. MTS/ts Attachment CC: Ike Mills, Acting Interim Executive Director, EDC z.pr11643.memo P. R. No. 11643 01/30/02 ts RESOLUTION NO. A RESOLUTION PERTAINING TO THE BOSS CONFERENCE AND FUNDING BY THE ECONOMIC DEVELOPMENT CORPORATION WHEREAS, on June 13, 2000, thc City Council adopted Resolution No. 00-141, approving an Economic Development Corporation sponsored BOSS Conference in the projected amount of $ 50,000, subject to funds being made available; and WHEREAS, this BOSS Conference did not take place; and WHEREAS, a new BOSS Conference was suggested in thc amount of $50,000 for March 28-29, 2002; and WHEREAS, thc Board of Directors of the Economic Development Corporation did not approve this item in their Board Meeting of December 11, 2002; and WHEREAS, the City Council would request that thc Economic Development Corporation reconsider this matter. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL z.pr11643 OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That thc facts and opinions in thc prcamble arc tree and correct. Section 2. That the City Council deem it in the best interests of the City for the Board of Directors of thc Port Arthur Section 4A Economic Development Corporation reconsider this matter and approve funding of thc BOSS Confcrcnce as delineated in Exhibit "A". Section 3. That a copy of the caption of this resolution be spread upon thc Minutes of thc City Council. READ, ADOPTED AND APPROVED on this __ day of , A.D., 2002, at a Regular Meeting of the City Council of thc City of Port Arthur, Texas, by the following vote: AYES: Mayor ., Councilmembers NOES: ATTEST: MAYOR CITY SECRETARY z. pr11643 APPROVED AS TO FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: CITY MANAGER APPROVED AS TO THE AVAILABILITY OF FUNDS: DIRECTOR OF FINANCE z.prl1643 EXHIBIT "A" PORT ARTHUR BOSS 2002 March 28-29 2002 BUDGET Expenses Line Items Q~,v ' C~$t Printing Registration Brochure 5,000 $2,000.00 pr_ogrem Journal 250 $1,500.00 Schedule of Events 500 $1,000,00 Conference Evslustlon Form (BOSS & Worl 500 $400,00 Re~istratio,.n.' ,Folders 300 $1,000.00 Other Co~ying and Print~nn $5OO.0O Preliminary Registration Brochure Printing Sub-Total: $6,400.00 ~lat~atlen Supplies Plastic Badges, Badge Pape.r~ Ribbons $600.00 Bags/$7.00x500 5O0 $3,500.00 Jr, Fo!der/Volunteem 100 _Clocks/Volunteers 100 ReglStratl0n 8uppllee..Sub-Total: $4,100.00 Facility Lease and Audio-Visual J 51,500.00 j Exhibit Sooth Decoration 100 $3.000.00 Workshop Signs & F,',ndraising Banners $1.000.00 Volunteer Food & Refreshments Steering Meeting{s, On-,gite, Volunteer Reception $1,500.00 I ' .Advertising $1,00q.00 Photography $1,000.00 Awards ~ .$1,500.00 Speakerr~'ravel Expenses $8,ooo.oo Consultant Fee $20~000.00 Lt-~f. expet~ includint[ ~av¢l, ho~el, etc. $~.000.00 ~d Total: Conference ExPenses $so,o0o.o0 BOSS Fact Sheet Il What Makes BOSS Unique From Other Conferences? u Over 50% of Conference Activities are Free u Customer Service / Staff Accessibility u Small Purchase Awards & Hard Hat' Hours u Family Participation u Arts Festival / Promotion of Art Entrepreneurs ICl Who Benefits From BOSS? u Small Businesses, Minority Owned Businesses, Entrepreneurs, Corporations, State Agencies, Colleges & Universities, Public Agencies, Military, Families & Children, The General Public and Youth u The Whole Community Benefits! I1 How Does BOSS Benefit the Community? u Motivates & Produces Entrepreneurs from Conference Participants u Inixoduces Non-Traditional Areas of Business, such as Transportation and Energy u Recognizes "Unsung Heroes & Heroines" in the Business Community u Provides Business Contacts, Contracts & Partnerships u Provides Exposure to Potential Consumer Market u Provides Exposure to ,Job Opportunities in all Facets of Society Presentation of Goods and Services for Display in Exhibition Hall Recruitment of Diverse Program Participants and Conference Attendees n Corporate Sponsorship I1 Your Company's Role at Port Arthur/BOSS 2002 A. Opening Conference Remarks and Greeting asl BOSS Conference Chair u Friday, 8:30 am - 10:00 am "Opening Business Expo Breakfast" u Friday,, 10:00 am "Expo Ribbon Cuffing Ceremony" B. Keynote Speaker u First Option: Saturday, 7:30 pm "Business Awards Dinner" u Second Option: Friday, 12:30 pm - 1:30 pm "Business Exposition Trade Fair Luncheon" C. Present Governor Appointee Awards at Expo Reception u Friday, 6:00 pm D. Kickoff BOSS 2002 Golf Classic (optional) u Saturday, or Thursday 9:00 am n n n n n n n How Businesses and Corporations Benefit Through Partnership with BOSS' Exposure to Small Business Community Through: u In-House Publications u Conference Registration Promotion of Mission and Commitment to Small Business Development Positive Exposure through workshops and seminars for Business Community Diversity Support Education With Industry (EWI) Scholarship Exposure to High School and Undergraduate College Students Through EWI Program HBCUs and HSI Networking for Business Opportunities I1 I1 Il I1 Il Il Assistance Needed for Port Arthur/BOSS 2002 Exhibit Hall Banners for Conference Standing Banners for Dais Recruitment of Dynamic Keynote Speakers Planning and Implementation of Golf Classic to be Held at the Beautiful River Place Country Club Recruitment of Sports Celebrities to Attend Golf Classic and BOSS Conference Advertising Development of Promotional Items u Plastic Bags, T-Shirts, Mugs, Pens, Key Chains, Balloons, Drink Coozies Workshops and Seminars - Staff and Training at Convention Center Recruitment of High Tech. Companies for Sponsorship and Expo Show (25 ComPanies) Recruitment of Diverse Program Participants and Conference Attendees Port Arthur/BOSS 2002 Objectives and Targets O bj e ctive To encourage participation from all ethnic groups, organizations, businesses and corporations. Theme Bringing people together with businesses and corporations to create possibilities and opportunities. Suggestions for seminars Job searching and resuma writing Purpose: To attract people looking for jobs and assist them in resume development and proper interview techniques. Target: Individuals Winning attitude and self-esteem Purpose: To give people a better understanding of the importance of developing a "can do" attitude and how it can determine success or failure in life. Target: Individuals How to do business with the city, State and Federal government Purpose: To provide businesses With sound strategies and techniques to increase their sales with the various levels of the government. Target: Businesses How to market and sell to win Purpose: To discuss effective marketing and sales techniques that can help business people increase their sales. Target: Businesses, corporations and individuals How to start and finance your own business Purpose: To inform people, interested in going into business, of what they need to do to start and successfully run their own businesses. Discuss alternative financing for starting your business. Target: Individuals New products and services Purpose: To identify companies that have new products and services that are unique to the marketplace and allow them to discuss it. (e.g., new types o£ loans, new technology, etc.) Target: Individual, businesses and corporations Affirmative action and its impact on businesses Purpose: To inform minority business owners of the possible changes that could and have effected set-a-side programs and what they should do to still thrive in this adv.erse climate. Target: Businesses and corporations High school/College day Purpose: To involve college and high school students in BOSS and expose them to businesses. Students can be assigned to a business and work in the booths with the businesses for a day. This will give them an opportunity to ask questions about business and assist them in developing a rapport with an entrepreneur or professional. Target: High School & College Students Affordable housing and loans Purpose: To discuss ways to acquire affordable housing and how to go about it. Target: Individuals Electronic Data Interchange (EDI) and its impact on businesses for 2000 Purpose: To discuss the impact that EDI will have on companies attempting to do business with the Federal government in 2000. Target: Businesses and corporations How to use the Internet to increase sales and market your business Purpose: To expose business people to the information superhighway and educate them on ways to use it for their businesses. Target: Businesses and corporations SUGGESTED WORKSHOPS TECHNOLOGY TRACK WORKSHOPS · Internet Marketing · Internet Business Operations- A seminar with powerful course work on internet applications for you business. · E-Commerce and the Federal Government- (Army, Air Force, and Fort Hood)- Work with E-commerce specialist on how to do business with Federal Government. Local Air Force Bases are just the tip of the iceberg of the extensive airforce inventory needs that your company can supply. · HTML: Making it look Good on the Web- This class will give you not just an introduction, but you will have a WEB/I-ITML page ready when you walk out of the class. · Digital Divide- One of the greatest challenges facing America today is the Digital Divide Divide- the gap between the computer haves, and the computer have-nots. The gap is exascerbated by the very success of the 'computer industry - hardware and software. Individuals who might otherwise teach computer literacy, technology, and science in disadvantaged communities have opted for the much higher paying salaries that they could get within the computer industry. The growing use of computers on the job and the high growth in computer-related occupations have made computer skills an important component of most students' educational portfolio. In many industries the number of workers who use a computer at their job now ranges from 50-85 percent. This workshop will address strategies and efforts targeting solution to the Digital Divide. · Funraising/Proposal Writing · Census 2002 Approach As you get churches, organizations and small businesses involved, you should get them to endorse BOSS in writing. Once you have been endorsed by the various organizations, businesses and churches, you should develop a brochure outlining the new success strategy for BOSS and send it to the corporations that you are attempting to attract to BOSS. By doing it this way, the largest companies with see that the focus of BOSS has changed and that you have local support. You should a so encourage corporate personnel to participate in the business seminars. Target areas for marketing and advertising Port arthur Beaumont Dallas Houston San Antonio Austin These areas should be targeted now. You should contact the organizhtions that you believe will support BOSS and get them involved. Again, you will need to put together some information regarding the new approach to BOSS. The key to your success will depend on how effective your marketing and advertising is. We can discuss some different ways to approach this, however, the brochures, videos and any other marketing material will have to be professional and get straigh{-to- the-point so that people you are targeting understand it. Raising money Some ideas include: Develop a special section in your BOSS Program Journal for advertising and sell spots. Create a BOSS calling card program and sell the cards to businesses and individuals that participate in the conference. They can also be included in the literature you send to companies that are going to participate in BOSS, as a marketing tool (we can discuss further). Solicit funds from corporations and businesses, but I would only do this once you have the backing of the local community. Corporations will only give large dollars if they believe there is some benefit for them. Therefore, getting the community involved first almost forces the corporations and businesses that are making money in these communities to get involved or risk negative publicity. If you work backwards to get to the large companies you will have little resistance, if it is done properly. · Allow businesses that sell goods to set up booths in a special area during the conference, this will attract outsiders, as well, and increase your booth sales. BOSS success will be directly linked to community involvement and the participation from the other cities. You will need to market to various organiza'tions, businesses, politicians, corporhtions and churches now, to gain support and momentum for the Fall. Raising money will be easier once a clear direction has been established for BOSS. This direction will have to be simple and easy for people and businesses to understand. You must emphasis that this is a NEW BOSS. Use local media, newspapers, cable, Pastors and any other means necessary to get the word out. Focus your BOSS meetings on achieving these goals. If you set the direction for you committee members less time will be wasted with creative ideas that don't get you to where you need to be. Make sure that you have jobs that people can appIy for during the convention, as well as the hard hat and small purchase awards. You will need to have a committee that looks for these positions. This will probably be easier as you get closer to the show. ! !